20 CAR § 413-303 – Personnel administration

(a) The administrator shall establish and maintain a personnel policy and a file for each employee.
(b)
1. (1) Applications for each employee shall contain sufficient information to support placement in the position to which assigned.
2. (2) All applications from licensed and/or registered personnel shall contain the appropriate certificate or registration number and current renewal date.
3. (3) These registrations and/or certifications shall be verified.
(c) No employee caring for clients shall be less than sixteen (16) years of age.
(d)
1. (1) All food service and direct care personnel must have a skin test for tuberculosis prior to employment or service.
2. (2) These personnel shall be reexamined annually.
3. (3) The results of these tests shall be on record in the nursing home.
4. (4) No person with active tuberculosis, an infected skin lesion, or a communicable disease shall be allowed to work in the facility.
(e)
1. (1) Written job descriptions shall be developed for each employee classification, i.e., R.N., L.P.N., aide, housekeepers, maids, etc., and shall include, as a minimum, the responsibilities and/or actual work to be performed in such classification.
2. (2) In addition, the job description shall include the physical and educational qualifications and licenses or certificates required for each job classification.
3. (3) All employees requiring licensure shall have their licensure verified at appropriate intervals.
(f)
1. (1) Sufficiently trained personnel shall be on duty at all times.
2. (2) Provisions shall be made for relief of direct care personnel during vacations and other relief periods.
(g)
1. (1) Upon request, an ICF/IID must make available to employees of Division of Provider Services and Quality Assurance, payroll records showing staff employed during recent pay periods.
2. (2) This is to verify that minimum staffing has been maintained.
(h)
1. (1) Copies of this part shall be available to all personnel.
2. (2) All personnel shall be instructed in the requirements of the law and in the rules and regulations pertaining to their respective duties.
(i) Nursing or personal care shall not be delegated to:
1. (1) Cooks;
2. (2) Housekeepers; or
3. (3) Laundry personnel.
(j) A weekly time schedule shall be prepared and posted for each week and shall include the employee's first and last name, classification, i.e., aide, R.N., cook, etc., and the beginning and ending time of each tour of duty, such as 7:00 a.m. to 3:00 p.m., etc.