Administrative records must include at least:

1. (1)

   1. (A) A written program description, copies of which are available to:

      1. (i) The Department of Human Services;
      2. (ii) Clients;
      3. (iii) Families; or
      4. (iv) Other interested parties.

   2. (B) The document shall describe at a minimum:

      1. (i) Administrative organization;
      2. (ii) Maximum number of clients that can be served;
      3. (iii) Admission criteria for clients to be accepted;
      4. (iv) Days of the week and hours of operation;
      5. (v) Services available to clients, including cost for such services; and
      6. (vi) Criteria for discharge;
2. (2) Current facility inspection reports from local fire departments, as applicable, and/or the department;
3. (3) A current inspection report for any catered services;
4. (4) A record of activities conducted for the previous three (3) months;
5. (5) A weekly menu plan and record of actual meals served for the previous one (1) month;
6. (6) An emergency medical plan;
7. (7) A fire safety plan;
8. (8) A record of fire drills, disaster drills, and tornado drills for the past twelve (12) months; and
9. (9) A record of smoke detector checks and fire extinguisher checks for the past twelve (12) months.