(a) Each long-term care facility shall maintain on file, subject to inspection by the Arkansas Crime Information Center, the Identification Bureau of the Division of Arkansas State Police, or the licensing agency:

1. (1) Evidence that criminal record checks have been initiated on all applicable operators and employees; and
2. (2) A copy of the determinations received from the Office of Long-Term Care.

(b)

1. (1) The facility shall monitor all pending criminal record check applications to ensure results are received within:

   1. (A) Thirty (30) calendar days for a state record check; and
   2. (B) One hundred twenty (120) calendar days for a national record check.

2. (2) The facility shall:

   1. (A) Make all efforts to resolve pending applications that exceed these timeframes; and
   2. (B) Document those efforts.