(a) Organization.

1. (1) The Health Services Permit Commission, hereinafter referred to as the commission, and the Health Services Permit Agency, hereinafter referred to as the agency, are governed by Arkansas Code § 20-8-101 et seq.
2. (2) The administrative offices for the commission are located at Mosaic Templars State Temple, 906 Broadway, Suite 200, Little Rock, Arkansas.

(b) Officers.

1. (1) Number. Officers of the commission shall be a chair and a vice chair.

2. (2) Terms of office.

   1. (A) The terms of the commission chair and vice chair shall be for one (1) year.
   2. (B) Officers may succeed themselves.

3. (3) Chair.

   1. (A) The chair shall have general supervision and management of the affairs of the commission subject to the control of the members.
   2. (B) He or she shall chair all meetings of the members and perform:

(i) All duties incidental to the office of the chair; and

1. (ii) All such other duties as from time to time may be assigned by the members.

2. (4) Vice chair.

   1. (A) The vice chair shall in the absence or disability of the chair, perform the duties and exercise the powers of such office.

   2. (B) The vice chair shall perform such other duties and have such other powers as the chair or the members may from time to time prescribe.

      1. (c) Meetings.

3. (1) Notice of meetings.

   1. (A) Formal notice of regular quarterly meetings should be communicated to members at least ten (10) working days prior to the meeting and additionally the news media and those who formally request notice from staff.
   2. (B) The agenda for the meeting should be approved by the chair and provided to the members, along with supporting materials, in sufficient time to permit review prior to a regular quarterly meeting.

4. (2) Special meetings.

   1. (A) Special meetings of the commission may be required from time to time.
   2. (B) Such meetings are subject to call of the chair, the vice chair, or three (3) or more members.
   3. (C) The call to a special meeting should state the location and time, and the subject matter to be covered at such meeting.
   4. (D) The call to a special meeting should be provided to members at least twenty-four (24) hours prior to the meeting.

5. (3) Quorum and manner of action.

   1. (A) A quorum shall be not less than five (5) of the duly appointed members of the commission.
   2. (B) All actions of the commission shall be decided by a simple majority of the members present and voting but no action may be taken without four (4) votes for or against a motion with no proxy voting permitted.
6. (4) Robert's Rules of Order. Unless otherwise covered by the policies and procedures of the commission, the latest edition of Robert's Rules of Order shall govern the conduct of any meeting.

7. (5) Written minutes. The minutes of meetings shall be prepared and kept by agency staff and written copies mailed to members.

   1. (d) Committees of the commission.
8. (1) The chairperson may establish and create from time to time such committees as shall be necessary to carry out the affairs and further the purposes of the commission.

9. (2) The commission may have:

   1. (A) Standing committees;
   2. (B) Ad hoc committees; or
   3. (C) Any other committees determined by the chairperson.
10. (3) The chairperson shall appoint the membership to all committees.

(e) Conflict of interest.

1. (1) Announcing a conflict of interest.

   1. (A) No member of the commission shall use such membership for purposes which are motivated by private gain including gain for organizations or institutions with which the individual is associated in any capacity.

   2. (B) Annually a disclosure statement shall be filed with the agency listing:

      1. (i) All professional interests in the health field;
      2. (ii) Any financial interest in the health industry; and
      3. (iii) Any fiduciary interest held in a health institution, organization, or agency.
   3. (C) There shall be a conflict of interest when the member or his or her organization or institution is the applicant or is a party to the adjudication process.
   4. (D) When a conflict arises for a member in the course of business of the commission, the individual member should declare the conflict.
2. (2) Voting abstention. Any member who declares a conflict of interest, or who is found to have a conflict should neither participate in debate nor vote on the issue in question.