20 CAR § 80-902 – Data collection, submission, and analysis

(a) Data shall be collected on all patients who meet the defined state trauma registry inclusion criteria in accordance with the standard data set developed by the Trauma Registry Section.
(b) Data shall be submitted to the Trauma Registry Section at least quarterly or as required in accordance with the approved data format and processes.
(c) The Trauma Registry Section shall provide, at a minimum, annual summary data to the trauma centers.
(d) Trauma registry data shall be reviewed as part of the trauma center designation process.
(e)
1. (1) Data shall be released to the TAC QI/TRAC Committee and the TRAC QI Committee for the purposes of quality or system assessment and improvement of the trauma system.
2. (2) Data released to these entities for QI purposes shall:
  1. (A) Not be subject to disclosure under the Freedom of Information Act of 1967, Arkansas Code § 25-19-101 et seq., (Acts 2009, No. 393, Arkansas Code § 20-13-819(a)(1)); and
  2. (B) Be exempt from discovery and disclosure in any legal proceeding (Acts 2009, No. 393, Arkansas Code § 20-13-819(b)(1)).
(f) For research purposes only, and in accordance in Arkansas Code § 20-8-403, with the written permission of the State Health Officer and pursuant to the provisions of the Health Insurance Portability and Accountability Act of 1996, Pub. L. No. 104-191, as amended, trauma registry data may be accessed in order to facilitate the operation of the Arkansas Health Data Initiative.
(g) Aggregate, nonconfidential data may be provided to:
1. (1) The TAC;
2. (2) The TRACs; and
3. (3) Other entities.
(h) The Trauma Registry Section may provide data for the purposes of research and aggregate statistical reporting to research projects approved by the Department of Health.