For the purposes of this part, the following words and phrases when used herein shall be construed as follows:

1. (1) "Act" means the State Health Data Clearinghouse Act, Acts 1995, No. 670, Arkansas Code § 20-7-301 et seq.;

2. (2)

   1. (A) "Aggregate data set" means a compilation of raw data that has been subject to a critical edit check and consists of at least a small cell count.

   2. (B) Aggregate data sets shall not include the following data elements:

      1. (i) Hospital control number;
      2. (ii) Patient control number;
      3. (iii) Attending physician number; or
      4. (iv) Any element which might be used to identify an individual patient;
3. (3) "Board" or "State Board" means the State Board of Health;
4. (4) "Confidential information" means that information which the State Board of Health has defined to be confidential in these rules and procedures;
5. (5) "Department" means the Department of Health;

6. (6)

   1. (A) “Guide” or “Guides” means the Hospital Discharge Data Submittal Guides published by the Department of Health.

   2. (B) The guides contain technical information relating to:

      1. (i) Data format;
      2. (ii) Media; and
      3. (iii) Submittal time frames;
7. (7) "Hospital" means any institution, place, building or agency, public or private, whether organized for profit or not-for-profit, which is subject to licensure by the Department of Health (Arkansas Code § 20-9-201 et seq.);
8. (8) “Secretary” means the Secretary of the Department of Health; and

9. (9) "Submit", "submission", or "submittal" means, with respect to data, reports, surveys, statements, and documents required to be filed with the Department of Health:

   1. (A) Delivery to the Department of Health, by the close of business on the prescribed filing date; or
   2. (B) Deposit with the United States Postal Service, postage prepaid, addressed to the Arkansas Department of Health, in sufficient time so that the mailed materials will arrive by the close of business on the prescribed filing date.