The following rooms and areas shall be provided:

1. (1) Health information director’s office or space;
2. (2) Review and dictating room or rooms or spaces;
3. (3) Work area for sorting, recording, or microfilming records;

4. (4)

   1. (A) Medical record storage.
   2. (B) Refer to 20 CAR § 41-171(b)(25); and

5. (5)

   1. (A) Rooms for patient medical records and archived patient medical records that remain onsite shall be:

      1. (i) Kept in a one-hour fire-rated enclosure or protected by a sprinkler system; and
      2. (ii) Protected by a security system and a smoke detection system.
   2. (B) Circulating records at the nurses’ station or in active working areas are excluded from this requirement.
   3. (C) The records shall be protected against undue destruction from dust, vermin, water, etc.