20 CAR pt. 41, Appendix I
RECORD RETENTION TIME FRAMES
| DEPARTMENT | DOCUMENT | RETENTION TIME |
|---|---|---|
| Administrative | Governing Body | Permanent |
| Medical Staff | Permanent | |
| Executive Committees | Permanent | |
| Other Hospital Committees | 2 years | |
| Medical Records | Original/Microfilm Adult/Inpatient/Outpatient Electrocardiogram Strips/ Interpretations Electroencephalogram/ Interpretations | 10 years after last discharge. Facility shall maintain information in the master patient index. |
| Original/Microfilm Minor/Inpatient/Outpatient Fetal Monitor Strips Electroencephalogram/ Interpretations Electroencephalogram/ Interpretations | 10 years after last discharge plus 2 years past majority. Facility shall maintain information in the master patient index. | |
| Radiology | Films | 5 years |
| Nuclear Medicine | Films | 5 years |
| Laboratory | Blood Gas Reports | 2 years |
| Patient Specimens | 2 years | |
| Control Documentation | 2 years | |
| Immunohematology | 5 years | |
| Immunohematology Quality Control Records | 5 years | |
| Cytology: Histopathology Quality Control Records | 10 years | |
| Transfusions | 5 years | |
| Blood Donor Samples | 7 days post transfusion | |
| Quality Assurance | 2 years | |
| Pathology Lab | Pathology Reports | 10 years |
| Reference Pathology | 2 years | |
| Preliminary/Corrected | Exact duplicate | |
| Histopathology | Stained Slides | 10 years |
| Specimen Blocks | 2 years | |
| Pharmacy | All drug records to include: Purchase invoices Official records Prescription records Inventory records, etc | 2 years |
Table 8 - 1