(a)

1. (1) Legacy records refer to records that are issued from paper or a digital image of a paper record.

2. (2) All legacy certificates and records relating to vital records must either be:

   1. (A) Prepared on a typewriter with a black ribbon; or
   2. (B) Printed legibly in black, unfading ink.
3. (3) All signatures required shall be entered in black, unfading ink.

4. (4) Unless otherwise directed by the State Registrar of Vital Records, no certificate shall be complete and correct and acceptable for registration that:

   1. (A) Does not have the certifier's name typed or printed legibly;
   2. (B) Does not:

(i) Supply all items of information called for thereon; or

1. (ii) Satisfactorily account for their omission;

   1. (C) Contains alterations or erasures;
   2. (D) Does not contain handwritten signatures as required;
   3. (E) Is marked “copy” or “duplicate”;
   4. (F) Is a carbon copy;
   5. (G) Is prepared on an improper form;
   6. (H) Contains improper or inconsistent data;
   7. (I) Contains an indefinite cause of death that denotes only symptoms of disease or conditions resulting from disease; and
   8. (J) Is not prepared in conformity with rules or instructions issued by the state registrar.

(b)

1. (1) Electronic records refer to records that are issued from an electronic database of information.
2. (2) All portions of the record that have been prepared on paper must meet the same requirements as legacy records.

3. (3) Portions of the record that have been entered directly into the database:

   1. (A) Must contain all items of information called for thereon or satisfactorily account for their omission;
   2. (B) Must not contain an indefinite cause of death that denotes only symptoms of disease or conditions resulting from disease; and
   3. (C) Must be attested to be correct by a qualified funeral director or certifier who has personally accessed the record with a previously assigned user identification and complex password.