(a) Regular quarterly meetings.

1. (1)

   1. (A) The Arkansas Tobacco Settlement Commission shall meet at least four (4) times each year as required by the Tobacco Settlement Proceeds Act, Arkansas Code § 19-12-101 et seq.
   2. (B) These meetings shall take place once a quarter at a location and time determined by the Chair of the Arkansas Tobacco Settlement Commission.
   3. (C) Notice will be provided to commissioners prior to each regular quarterly meeting either by:

(i) Postal mail;

1. (ii) Electronic mail; or

   1. (iii) Telephone.
2. (2) Commission meetings shall also be posted on the state website calendar and on the commission’s website not less than three (3) days prior to the meeting.
3. (3) The time and place of each regular meeting shall be furnished to anyone who requests the information.

(b) Special called meetings.

1. (1) The chair may call a special or emergency meeting of the commission at any time, as authorized by the Tobacco Settlement Proceeds Act and as authorized by Arkansas Code § 25-19-106(b)(2).
2. (2) The chair, or his or her designee, shall notify representatives of the newspapers, radio stations, and television stations, if any, located in the county in which the meeting is to be held and any news media located elsewhere that cover regular meetings of the governing body and that have requested to be so notified of the emergency or special meetings of the time, place, and date of the meeting.
3. (3) Notification shall be made at least two (2) hours prior to the special or emergency meeting in order that the public shall have representatives at the meeting.

4. (4) Any special meeting requires notice to commissioners at least twenty-four (24) hours in advance of the meeting, unless this same notice requirement is waived by a majority of commissioners.

   1. (c) Meeting agenda.
5. (1) The Executive Director of the Arkansas Tobacco Settlement Commission will prepare the agenda for regular and special meetings.
6. (2) The agenda will be distributed to commission members, Arkansas Tobacco Settlement Commission programs, and be available to the public in advance of the meeting.
7. (3) The agenda should generally state the items that will be considered at a meeting.
8. (4) The agenda may be amended by the chair or through a vote of the commission.