1. (a) Sales made within the agency. The agency will:

   1. (1)

      1. (A) Create a customer receipt for the sales price and calculate sales tax.
      2. (B) Included on the receipt will be:

2. (i) The type of equipment, model number, serial number, and property tag number;

   1. (ii) Who the equipment was sold to; and

      1. (iii) The amount;
   2. (2) Record the receipt in the cash journal as a customer payment;

   3. (3) Request a funds transfer through the Department of Finance and Administration Office of Accounting from the receipting agency’s fund to the:

      1. (A) Marketing and Redistribution Section’s cost center 383333, Fund MPH0000 – fifteen percent (15%) of the sales price; and
      2. (B) Division of Environmental Quality’s cost 451346, Fund MER0100 – twenty-five percent (25%) of the sales price; and
   4. (4) The sales tax will be paid when the Department of Finance and Administration Office of Accounting does their (owning agency’s) monthly billing for sales and use tax.

3. (b) Sales made through the Marketing and Redistribution Section on behalf of the agency. The Marketing and Redistribution Section will:

   1. (1) Create a customer receipt to record the sales price and sales tax;
   2. (2) Record the receipt as a customer payment in the cash journal;
   3. (3) Request funds transfer through the Department of Finance and Administration Office of Accounting from Marketing and Redistribution fund MPH0000 to agency fund and cost center – fifty percent (50%) of the sales price Division of Environmental Quality cost center 451346, Fund MER0100 – twenty-five (25%) of the sales price; and
   4. (4) The sales tax due will be included in the Department of Finance and Administration monthly report of sales and use tax

Codification Notes: This section was promulgated as R1:25-34-107 of the Procurement Rules prior to codification into the Code of Arkansas Rules.