- (a) The roster referenced in Arkansas Code § 19-11-217(c)(9) is a record of active and expiring contracts that may be an electronic record that can be printed or used to populate a list of expiring contracts for which no renewal or new procurement has been initiated by request or requisition.
(b)
- (1) State agencies have the lead role in identifying any commodities and services that they need in order to perform their respective duties.
- (2) Consequently, they are in the best position to monitor and manage their contracts for commodities and services.
- (3) As an essential component of managing their contracts, state agencies shall maintain a roster of their active and expiring contracts to submit to the Office of State Procurement.
- (4) If a state agency wishes to renew or replace a contract expiring in twelve (12) months or less, it should plan to renew or solicit a replacement with ample time to allow for a new contract to be procured and to avoid a disruption in service due to the expiration of its active contracts.
- (5) State agencies that plan to procure commodities or services through a request for proposals should submit a requisition no later than nine (9) calendar months before the estimated start date of the contract it anticipates awarding as a result of the request for proposals.
Codification Notes: This section was promulgated as R6:19-11-217 of the Procurement Rules prior to codification into the Code of Arkansas Rules.