1. (a) Equal opportunity (E.O.) policies are required from vendors who submit responses to state agencies or the Office of State Procurement for procurements of professional and consultant services where the dollar value is greater than twenty-five thousand dollars ($25,000).

2. (b)

   1. (1) The office will maintain a file of vendor equal opportunity policies.

   2. (2) State agencies which issue solicitations will be responsible for confirming that vendors have a current E.O. policy on file with the state either through:

      1. (A) Requesting that it be supplied with the solicitation response;
      2. (B) Maintaining an agency file of vendor supplied E.O. policies; or
      3. (C) Accessing and checking the files maintained by the office.
   3. (3) A contract may not be awarded prior to determining that a copy of the vendor’s current E.O. policy is on file with the state.
3. (c) Vendors will be responsible for supplying the state with updated versions of their respective E.O. policies as they are implemented.

Codification Notes: This section was promulgated as R1:19-11-104 of the Procurement Rules prior to codification into the Code of Arkansas Rules.