17 CAR § 230-201 – Board operation

(a) Arkansas State Board of Architects, Landscape Architects, Interior Designers headquarters shall be located in Little Rock, at a location designated by the board.
(b)
1. (1) Board officers shall be a President, Vice President, and Secretary-Treasurer.
2. (2) Terms of office for officers shall last one (1) year.
(c) Board employees shall be the Executive Director, Administrative Assistant/Office Manager, Administrative Analyst, and/or other employees, as deemed necessary by the board.
(d) The fiscal year shall be July 1 through June 30.
(e)
1. (1)
  1. (A) Board meetings shall be held at the discretion of the board, but not less than twice annually.
  2. (B) Exact dates shall be determined by the President.
2. (2) Special meetings may be called by the President or by any two (2) board members.
3. (3) All board meetings shall take place in the State of Arkansas, as directed by the President or by two (2) board members who call a special meeting.
(f) Notice of any meeting shall be sent to each board member by the Executive Director or Administrative Assistant/Office Manager at least five (5) days prior to the meeting, unless such notice is waived by all members.
(g) All of the following records and reports shall be the responsibility of the Secretary-Treasurer, who may delegate actual preparation to staff:
1. (1) Minutes and official reports;
2. (2) Registration of:
  1. (A) Applicants;
  2. (B) Examinations;
  3. (C) Certifications; and
  4. (D) Renewals;
3. (3) Correspondence; and
4. (4) Receipts and disbursements.
(h) All funds collected shall be deposited into the account of the board by the Secretary-Treasurer, who may delegate these duties to staff.
(i) Fiduciary bonds covering the Secretary-Treasurer, Executive Director, and staff shall be secured as required by the board or by the State of Arkansas.
(j) All board funds shall be deposited into the Arkansas State Treasury or savings account in a financial institution chartered in the State of Arkansas.
(k) Disbursements shall be made only with the signatures of any two (2) of the following, in accordance with the adopted financial oversight procedures:
1. (1) President;
2. (2) Executive Director;
3. (3) Administrative Assistant/Office Manager; or
4. (4) Secretary-Treasurer.