(a)

1. (1) Every Request for Payment Form (Form RFP 1) will be accompanied by a digital invoice or digital itemized statement.
2. (2) This is required for a request to be processed.
3. (3) Invoices vary greatly, but there is information contained on every invoice that the Tourism Division of the Department of Parks, Heritage, and Tourism needs in order to process a request.

4. (4) This information is:

   1. (A) The name, address, and phone number of the vendor (payee);
   2. (B) The name, address, and phone number of the customer (payer);
   3. (C) An invoice number, date of transaction, and specifically what item, project, or job the vendor is requesting payment for;
   4. (D)

(i) The cost of each item, project, or job, listed individually.

1. (ii) Other costs may be included on an invoice, such as:

(b) (b) Freight; or

1. (c) (c) Services; and

   1. (E) Previous, current, and ending balances.

(b)

1. (1) Should you deal with a vendor that issues statements, but no invoices, the statement will need to contain the same data listed above for an invoice.
2. (2) Specifically, statements must be itemized.