- (a) It is the responsibility of the regional associations to ensure that the rules are followed for each project before submitting applications for funding.
(b)
- (1) All invoices and contracts must list the regional tourist association as the payee.
- (2) The regional tourist association must pay the service provider directly.
(c) Upon completion of an approved project, the regional advertising committee will digitally submit to the Tourism Division of the Department of Parks, Heritage, and Tourism the following documentation:
- (1) A fully completed, digital Request for Payment Form (Form RFP 1);
- (2) A digital copy of the invoice for this project;
- (3) A digital copy of the front and back of the regional tourist association's canceled check, a digital copy of the bank debit report listing payee and amount, or cashier's check;
- (4) Any digital documented proof of performance for the project in question;
- (5) Completed digital project report (Form RFP 2A or 2B); and
- (6) A digital copy of the division’s approval (for projects requiring approval prior to project implementation).
- (d) If any of the above documentation is unable to be submitted electronically, the entire application is ineligible for consideration.