(b)

1. (1) The regional advertising committee chairperson will be the coordinating agent between the region and the Tourism Division of the Department of Parks, Heritage, and Tourism.
2. (2) All regional programs must be digitally submitted to the division through this committee chairperson.

(c)

1. (1) Submissions of proposed programs are due to the division on or before the start of the new fiscal year.

2. (2) The regional advertising committee must digitally submit in advance of use:

   1. (A) Preliminary advertising and promotional plans for the region as a whole; and
   2. (B) An estimate of funds to be raised or pledged.

(d)

1. (1) The region's proposal will be reviewed, and, if approved, funds will be set aside and the region's advertising committee will be notified by, on, or before the second Tuesday in July.
2. (2) Unless approval is given prior to the commencement of any project, such project may not qualify for matching funds.

(e)

1. (1) Matching funds are only available for projects developed and completed within the fiscal year in which appropriation is made.
2. (2) Reprints of brochures produced in a previous year can qualify upon written approval of the division, provided the brochure meets the previously listed qualifications.

(g)

1. (1) All contracts for goods and services under the matching funds program shall be binding between the regional association and the vendor.
2. (2) In no case will the division be made a party to any contract.

(h)

1. (1) Each regional tourist association is supported, in part, by public funds.
2. (2) Therefore, the association is required by law to fully comply with all the provisions of the Freedom of Information Act of 1967, Arkansas Code § 25-19-101 et seq., with regard to the information on file both on the local level and in the division.