(b) Matching funds will be allowed for the following:

1. (1) Booth and banner design and construction;

2. (2)

   1. (A) Expenses incurred for:

(i) Registration;

1. (ii) Rental space;

   1. (iii) Services such as:

(b) (b) Carpet; and

1. (c) (c) Wi-Fi; and

   1. (iv) Shipping cost for the:

(b) (b) Brochures; and

1. (c) (c) Other promotional materials.

   1. (B) Copies of registration form, rental contract, service contracts, and shipping contracts along with a canceled check from the regional tourist association must be digitally submitted with request for payment; and

2. (3)

   1. (A) Travel expenditures incurred by the regional representatives who attend travel/trade shows.
   2. (B) The Tourism Division of the Department of Parks, Heritage, and Tourism will only match the authorized rate for meals, lodging, and mileage for state employees.

   3. (C) In the event expenses exceed the daily allowance, approval for the exception must be given by the Director of the Tourism Division of the Department of Parks, Heritage, and Tourism or Deputy Director of the Tourism Division of the Department of Parks, Heritage, and Tourism prior to travel.

      1. (c)
3. (1) When submitting travel expenses, such as meals, lodging, and mileage, the Travel Expense Reimbursement Form (Form RFP 4) will need to be filled out and digitally submitted with your Regional Tourist Association Matching Fund Application Request for Payment (Form RFP 1).
4. (2) In the event that you exceed the daily allowance for lodging, the bottom half of this form (Form RFP 4) will need to be filled out also.
5. (3) In general, the only exception to exceed the maximum lodging rate shall be those instances in which the hotel rate where the meeting or conference is held exceeds the maximum allowable lodging rate for that area.

6. (4) There are no exceptions to the maximum meal rate.

   1. (d) For travel expense reimbursements, please check with the division about rates or view domestic per diem rates on the United States General Services Administration website at www.gsa.gov.