(b) May — Wednesday following third Friday.

1. (1) Regional budgets due to the Tourism Division of the Department of Parks, Heritage, and Tourism.
2. (2) All associations will submit a matching funds budget for fiscal year (Fiscal Form 1) and a regional annual operational budget (detailed projection of all estimated income and expenses for the fiscal year).

(c) July 1.

1. (1) Fiscal year opens.
2. (2) Regional matching funds budgets approved by the division on or before the second Tuesday in July.

(i) December — Third Friday.

1. (1) Monthly information for November due to the division.

2. (2) Mid-year close.

   1. (A) All projects on the region matching funds budget must be accounted for and reported to the division on Fiscal Form 2.
   2. (B) A reminder will be sent to your regional contact person two (2) weeks before deadline.
3. (3) Letter to request additional funds should be on file by this date.
4. (4) Deadline to amend region matching funds budget with new, funded projects.
5. (5) Unobligated funds will be reallocated to eligible regions, with no one (1) region receiving in excess of twenty percent (20%) of the funds.

(n) May — Third Friday.

1. (1) Monthly information for April due to the division.

2. (2)

   1. (A) Copies of regional documents (Form 990, board of directors, and current constitution and bylaws) need to be submitted.
   2. (B) A copy of Internal Revenue Service Form 990 "Return of Organization Exempt from Income Tax".
   3. (C) A copy of the region's updated board of directors listing with executive committee members and advertising committee members identified.
   4. (D) A copy of the region's current constitution and bylaws.
   5. (E) A copy of employment letter.

(o) May — Wednesday following third Friday.

1. (1) Regional association annual operational budget for the upcoming fiscal year and a matching funds budget for the upcoming fiscal year (Fiscal Form 1) are due to the division.
2. (2) End-of-year close. All projects on the region matching funds budget must be accounted for and reported to the division on Fiscal Form 3.
3. (3) Unobligated funds will be reallocated to eligible regions, with no one (1) region receiving in excess of twenty percent (20%) of the funds.

4. (4)

   1. (A) Final requests for payments due to the division.
   2. (B)

(i) Requests received after this date run the risk of not being processed prior to the fiscal year end.

1. (ii) For example, if you inadvertently leave out necessary documentation, there may not be enough time for you to gather it and send it to the division.