(a)

1. (1) To disperse payment of grant, the Tourism Division of the Department of Parks, Heritage, and Tourism must digitally receive all required documentation no later than thirty (30) calendar days after the conclusion of the festival.
2. (2) For advertising that runs or is purchased on or after May 15, the digital documentation must be received before June 28 to be processed and paid by end of fiscal year.

(c) To request payment of grant, the grant recipient must provide each of the following to the division:

1. (1) Request for payment form, completed and signed by grant recipient;
2. (2) Digital copy of invoice made out to the grant recipient (city/county) from the service provider;
3. (3) Digital copy of proof of payment from grant recipient (city/county) to the service provider; and
4. (4) Proof of performance.

(d) The following will serve as proof of performance:

1. (1) Newspapers/magazines.

   1. (A) Digital copy of original tear sheets of the page where the ad was placed.
   2. (B) The sheet should have the publication name and issue date on it.
   3. (C) If the publication name and issue date are not on the tear sheet, the entire issue must be provided;

2. (2) Radio/television.

   1. (A) Digital copies of the performance affidavits signed by the station manager and signed and stamped by a notary.
   2. (B) A digital copy of the ad as it ran on the station;
3. (3) Billboard. Digital copy of both the ad on the billboard at the location plus the invoice verifying the location and dates of display;
4. (4) Poster/flyer. Digital copy of the poster/flyer; and

5. (5) Online ads.

   1. (A) A digital screenshot of the ad as it appears on the site to include the URL.
   2. (B) Digital copies of the analytics for the length of the ad run, as provided by the service provider, to include, but not be limited to:

(i) Exit links to festival site; and

1. (ii) Page views.