15 CAR § 189-202 – Reimbursement

(a) Funds will be used to reimburse ISPs on a proportional basis for capital expenditures on approved projects, such that they will be owed by the state an amount of money equal to their capital expenditures on the project, multiplied by the ratio of the approved state grant to the total project cost, and capped at the grant award, with eighty percent (80%) of this debt paid as quarterly reimbursements and the remaining twenty percent (20%) upon completion of the deployment and the achievement of project goals.
(b)
1. (1) To receive reimbursement, ISPs shall submit:
  1. (A) Receipts for all reimbursable expenses; and
  2. (B) A concise quarterly project narrative of less than one thousand (1,000) words accompanied, if necessary, by photographs, maps, tables, or timelines explaining their investment activities.
2. (2)
  1. (A) Quarterly project narratives and receipts are due within sixty (60) days of the end of the quarters ending on March 31, June 30, September 30, and December 31 of each year.
  2. (B) The receipts shall be labeled with unique numbers, and the project narrative should allude to receipts by number and explain, in the context of the project, the purpose of the expenditure.
3. (3)
  1. (A) The narrative shall:
(i) Be sufficiently detailed to be verified by physical inspection of the sites where investment activities took place; and
1. (ii) Also update the Arkansas Department of Commerce Broadband Office on the:
(a) (a) Number of locations connected to broadband; and
(b) (b) Likelihood that the project will be completed on schedule.
1. (B) Known delays in the project timeline should be noted.
2. (4) Within thirty (30) days of the receipt of these materials, the broadband office shall either approve the reports or request more information.
3. (5) Funds shall be disbursed to ISPs within fourteen (14) days of the approval of the quarterly project narrative.