14 CAR § 1-901 – Accounting

(a)
1. (1) A district shall use an accounting system approved by the Department of Agriculture.
2. (2) A district may use either the cash or accrual basis for accounting.
(b) All district checks must bear authorized signatures of two (2) bonded, unrelated persons, including at least one (1) district director.
(c) No district check may be signed with a blank payee line or amount.
(d) Signature stamps shall not be used on district checks.
(e) Debit cards shall not be obtained or used by districts.
(f) Each district shall instruct its financial institution to mail statements for all district bank accounts to a member of the district board.
(g) A current comparative balance sheet, comparative profit and loss report, bank reconciliation, and copies of the most recent bank statements for all district accounts must be:
1. (1) Signed by the district treasurer; and
2. (2) Attached to and made part of the minutes of each regular district board meeting.