(a) Policy.

1. (1) Trapnall Hall is operated as:

   1. (A) The Governor’s official reception center; and
   2. (B) A historic structure available to the public for rental.
2. (2) Its rental program is promoted in a manner that ensures its becoming and continuing as a financially self-sufficient example of adaptive use.

3. (3)

   1. (A) Trapnall Hall’s exterior, grounds, and outbuildings shall conform to authentic period treatment to the extent feasible with available funds and existing memorials.
   2. (B) Because of its adaptive reuse as a rental facility, however, the interior will conform to the needs of renters while recognizing some trends of interior design during the 1840 – 1860 period.

(b) Public access.

1. (1) Trapnall Hall is open regularly to the public from 9:00 a.m. until 1:00 p.m., Monday through Friday.
2. (2) Group tours may be arranged at other times by appointment.
3. (3) Trapnall Hall is closed regularly on state holidays and during private rental functions.
4. (4) Trapnall Hall may be closed at other times at the discretion of the Director of the Old State House Commission for reasons of public safety or security.
5. (5) There is no admission charge when Trapnall Hall is open to the public.

(c) Private use.

1. (1) The express purpose of Trapnall Hall is its operation as a rental facility.
2. (2) All inquiries and arrangements for rental are to be directed to the Trapnall Hall manager, (501) 324-9716, from 8:00 a.m. until 4:30 p.m., Monday through Friday, with the exception of the holidays noted in subsection (b) of this section, above.

3. (3) Procedures for private use:

   1. (A) A nonrefundable deposit and the completed Reservation and Function Planning Guide form are required prior to confirmation of the rental;
   2. (B) The balance of the rental fee is required on or before the date of rental;
   3. (C) Food may not be prepared at Trapnall Hall;
   4. (D) All events must be catered;
   5. (E) Caterers retained by renters are bound by all rules and regulations;
   6. (F) Alcoholic beverages may be served only by professional bartenders/waiters for a maximum of two (2) hours, unless an extension fee has been paid prior to the function;
   7. (G) Events may exceed four (4) hours only with payment of additional fees;
   8. (H) Dancing and heavy sound equipment are not allowed;
   9. (I) Rice may be distributed or thrown in Trapnall Hall only if an additional clean-up charge is paid;
   10. (J) Renters are responsible for loss or damage to the building and its contents during their events; and
   11. (K) Complete instruction, detailed assistance, and current fees are available from the Trapnall Hall manager.