(a) Personal equipment.

1. (1) Tape recorders and electronic storage devices (e.g., laptops, tablets) may be used in the research room or designated research areas at branch facilities, subject to staff approval.
2. (2) Personal copying equipment, including cameras, scanners, cell phones, and similar devices, may not be used in the research room or designated research areas at branch facilities.

(b) Self-serve copies.

1. (1) Patrons may use photocopy and microfilm machines provided in Arkansas History Commission facilities to make copies of items from print collection and nonrestricted microfilm.
2. (2) Self-serve xerographic photocopies may not be available at the branch facilities.
3. (3) United States copyright laws govern reproduction of copyrighted material, and the commission respects and upholds United States copyright laws.
4. (4) Subject to the approval of the State Historian or designee, each patron may order no more than ten percent (10%) of pages from any copyrighted print publication or microfilmed manuscript collection at one (1) time.

(c) Photocopies of archival material.

1. (1) If copies of archival materials are required and approved by the Archivist on Duty, copies shall be made by the commission staff.
2. (2) Subject to the approval of the State Historian or designee, each patron may order no more than ten percent (10%) of pages from any manuscript collection at a time.

(d) Microfilm copies.

1. (1) Patrons may also purchase duplicate copies of roll microfilm for which the commission holds the master negative.
2. (2) Copies of restricted microfilm cannot be sold, except by written donor permission.

(e) Audiovisual duplication.

1. (1) Patrons may purchase copies of photographs and other audiovisual materials subject to established copyright restrictions and format limitations and according to commission:

   1. (A) Policies;
   2. (B) Procedures; and
   3. (C) Fees.
2. (2) Some variations in audiovisual duplication services or the turnaround times required to deliver these items may exist between the main commission facility in Little Rock and the branch facilities.

(f) Purchase of copies.

1. (1) Ordering process.

   1. (A) Patrons may order copies by:

(i) Completing the appropriate form; and

1. (ii) Advancing payment of the total cost.

   1. (B) The commission does not accept photocopy orders placed by phone or fax.
   2. (C) The commission reserves the right to refuse third-party orders, i.e., orders placed by someone who requests that another person or entity be billed.

2. (2) Payment.

   1. (A) Orders for material will not be filled until full payment is received by the commission.
   2. (B) Governmental agencies may avoid advance payment by presenting a letter of intention to pay from their agency director or authorized fiscal officer.
   3. (C) No free copies of any material shall be provided.

3. (3) Restrictions.

   1. (A) The commission reserves the right to refuse a copy order if that order:

      1. (i) Violates copyright law;
      2. (ii) Creates a conservation concern; or
      3. (iii) Violates donor agreements regarding copying.
   2. (B) No microfilm or photographic negatives shall be sold.
4. (4) The commission is unable to furnish certified copies.

(g) Fees.

1. (1) The commission may establish reasonable charges for copies of material.

2. (2) A schedule of commission-established fees and charges shall be:

   1. (A) Posted physically and electronically; and
   2. (B) Otherwise made available to patrons.

(h) Forms. The commission shall create and employ such paper or electronic forms as may be required for security and preservation of materials.

1. (i) Credit for sources. Persons, agencies, and firms reprinting, circulating, or otherwise utilizing copies of archival material are required to acknowledge the source of such materials by the credit line or statement as follows: [Title of Item], [Title of Collection], [Agency Name and Location] Example 1: Arkansas Profitable Farm Bureau scrapbook, Arkansas History Commission, Little Rock, Arkansas Example 2: Isaac D. Riddick letter, 1839, B. F. Riddick papers, Southwest Arkansas Regional Archives, Arkansas History Commission, Washington, Arkansas Example 3: World War II scrapbook, Elbert R. Little papers, Northeast Arkansas Regional Archives, Arkansas History Commission, Powhatan, Arkansas

(j) Material handling.

1. (1) The commission only performs cleaning, restoration, and preservation work on its own material.
2. (2) Only the State Historian may make exceptions.

(k) Space utilization.

1. (1) All space, storage and otherwise, rented, leased, or otherwise allocated to the commission shall be reserved for the commission and its staff’s exclusive use.
2. (2) Commission facilities may not be loaned, rented, or otherwise made available to any other person, organization, agency, or official except by express commission action.