(a)

1. (1) Arkansas History Commission institutions are noncirculating.
2. (2) Researchers may not check out or loan materials from any commission facility.

(b)

1. (1) The commission allows access to and use of materials only in a controlled manner that protects materials’ physical and intellectual integrity.

2. (2) The commission reserves the right to restrict or deny access to prevent:

   1. (A) Deterioration, potential damage, mutilation, loss, or mislocation of material; or
   2. (B) Interference with commission administrative, professional, or technical operations, including service to other researchers.

(c) Collections.

1. (1) Print collection.

   1. (A) The print collection includes books and periodicals on a wide range of Arkansas, historical, and genealogical topics, searchable through the online catalog.
   2. (B) At commission facilities, print collections:

(i) May be used only in the reading room; and

1. (ii) May not be taken into the archival research room.

   1. (C) Researchers may retrieve print materials for themselves but will leave used materials on designated carts for staff reshelving.

2. (2) Microfilm collection.

   1. (A) The commission provides microfilm access to Arkansas newspapers, county records, military records, church records, and some archival materials.
   2. (B) The commission microfilms materials as part of its preservation efforts.
   3. (C) In most instances, microfilm copies of original material will be provided to patrons unless circumstances warrant retrieval of the original materials.

   4. (D) Research room patrons may not use:

      1. (i) Original materials that have been received for microfilming; or
      2. (ii) Microfilm stored in the microfilm vault.
   5. (E) Commission facilities provide machines to read and copy microform materials.
   6. (F) Materials on rolls labeled “Restricted” may be copied only with donor permission.

3. (3) Archival material.

   1. (A) Archival material includes documents, rare books, photographs, maps, artifacts, artwork, audiovisual material, and other primary source material not available for browsing in the research room or designated research areas at branch facilities.
   2. (B) Prior to using archival material, patrons must complete the appropriate form and submit to the commission.
   3. (C) Patrons are required to use archival material in the archival research room and may not remove archival material from this room.
   4. (D) Patrons will be limited to one (1) box of archival material at a time.
   5. (E) The commission reserves the right to further restrict usage based on the value or condition of materials.
   6. (F) Not all records are immediately open for public access and may require forty-eight (48) hours’ notice prior to use.
   7. (G) In some cases, the commission may redact personally identifying information (e.g., Social Security numbers) from copies provided to researchers.

4. (4) Artifacts and artwork.

   1. (A) Patrons requesting access to artifacts (e.g., physical objects) must complete the appropriate form and submit it to the commission at least forty-eight (48) hours in advance of anticipated viewing for approval by the State Historian or designee.
   2. (B) The commission will contact patrons upon receipt of request to establish an appointment time.
   3. (C) Patrons are required to view artifacts in the archival research room.
   4. (D) At the State Historian’s discretion, another viewing location may be designated due to preservation or viewing issues.
   5. (E) Patrons may view only one (1) artifact at a time.
   6. (F) The State Historian or designee shall monitor item viewing and instruct patron on proper handling.