City or county agencies are governed by the bid procedures enumerated in the Arkansas public works law, Arkansas Code § 22-9-201 et seq., and must maintain the following bid documentation:

1. (1) Dated copies of all required advertisements;
2. (2) Dated copies of all sealed bids received;
3. (3) Names and addresses of all vendors contacted for quote bids;
4. (4) Quotes from all bids;
5. (5) Documentation of negotiations for negotiated contracts; and
6. (6) Justification for why the lowest bid was not accepted, if such was the case.