(a) Active Main Street status. Eligibility for this grant program requires active Main Street status, and as such the community agrees to:

1. (1) Maintain the focus of the local Main Street program on the downtown district;
2. (2) Develop, implement, and maintain program commitment to the comprehensive Main Street Four-Point Approach as advocated by the National Main Street Center;
3. (3) Maintain an active board of directors for the local Main Street program;

4. (4)

   1. (A) Employ and maintain a professional Main Street Program Manager who will be responsible for the day-to-day implementation of the Main Street program in the community.
   2. (B) A description of the program manager’s duties and qualifications shall be agreed upon and executed by the:

(i) Program manager; and

1. (ii) Local Main Street program.

   1. (C) In the event the program manager position is vacated, the community agrees to fill the position within a reasonable time with a person meeting the qualifications.
   2. (D) The state reserves the right to review Main Street designation if the position is vacated for more than (4) months.
   3. (E) Upon replacing a program manager, the community will be required to send the new program manager a comprehensive Main Street training program (the first available or within four (4) months) or provide records of prior attendance;
2. (5) Maintain a full-time downtown office with the necessary travel and operating budget for the local program manager;
3. (6) Expend funds or in-kind services for implementing the Main Street program in accordance with the calendar year 1996 budget;
4. (7) Develop an annual written work plan for the local Main Street program;

5. (8) Establish a strong committee system to include, but not be limited to, the following committees:

   1. (A) Design;
   2. (B) Economic development or economic restructuring;
   3. (C) Promotion;
   4. (D) Membership/fundraising; and
   5. (E) Executive;
6. (9) Maintain data for monitoring the progress of the Main Street program, submit monthly reports using a format provided by Main Street Arkansas, and provide other information requested by the state on or before the identified deadlines;
7. (10) Promote and encourage program manager and board member attendance at the local, state, and national training opportunities, as identified by the state;

8. (11)

   1. (A) Authorize the local program manager's participation in Main Street manager meetings scheduled periodically around the state.
   2. (B) The community shall be responsible for the program manager's travel costs and other expenses associated with these meetings.
   3. (C) The program manager is expected to attend all meetings;
9. (12) Assist as requested by Main Street Arkansas in arrangements for technical assistance and public relations visits to the community;
10. (13) Participate fully in the end-of-the-year review visit;

11. (14) Provide Main Street Arkansas with:

    1. (A) One (1) copy of any materials relating to the Main Street program published or produced during the program year; and
    2. (B) Up to four (4) additional copies, if requested; and

12. (15) Manage the provision of Main Street's design assistance to local property owners and merchants by:

    1. (A) Establishing a design committee to assist the program manager in design projects; and

    2. (B)

       1. (i) Having all design committee members and the program manager attend Main Street design training on appropriate facade improvements and the design process.
       2. (ii) Training to be done in the community by the state architectural design consultant.

(b) Changes to approved project work.

1. (1) No changes may be made to the approved project unless such requests for changes are submitted in writing to and approved by Main Street Arkansas staff.
2. (2) It is possible that the change may not be approved and could thus jeopardize funding for completion of the project.

3. (3) Main Street Arkansas staff will work to find a solution satisfactory to both the grantee and Main Street Arkansas for any changes.

   1. (c) Project time limits.
4. (1) Main Street Arkansas establishes deadlines for the submission of project documentation and the completion of project work in the grant contract.
5. (2) A grantee who is unable to meet a project deadline is required to submit a written request for an extension of time at least fourteen (14) days prior to the deadline.
6. (3) This request will be reviewed by Main Street Arkansas, and the grantee will be notified as soon as possible of the action taken.

7. (4) If the grantee does not meet an established deadline and does not submit a request for an extension, it may be necessary to reassign funds awarded to the project.

   1. (d) Reassignment of funds.
8. (1) The Arkansas Historic Preservation Program grant selection committee will meet to determine the reassignment of any unused grant funds previously awarded.

9. (2) The funds may be reassigned to another Main Street program with a current grant application on file, or returned to the Arkansas Historic Preservation Program depending on such factors as:

   1. (A) The amount of funds involved;
   2. (B) The needs at the time the funds become available; and
   3. (C) When within the grant cycle the funds become available.
10. (3) All available information will be used during the decision process to ensure an equitable reassignment of funds.