(a) Location.

1. (1) The Arkansas State Library shall encourage the establishment of at least one (1) full depository in each of the five (5) library development districts of the state.
2. (2) There shall be no more than eight (8) depository libraries within a library development district.

(b) Space.

1. (1) Depositories shall provide adequate space to house the documents.
2. (2) Space allotted to Arkansas state and local documents shall be of a quality equal to that in use for shelving other library materials.

(c) Collection maintenance.

1. (1)

   1. (A) The Arkansas state and local documents collection shall be maintained in an orderly, systematic manner.
   2. (B) Bibliographic records providing access to the material shall be available for patron use.
2. (2) Receipt records. A minimum record of receipt of documents from the State and Local Government Publications Clearinghouse shall be retention of shipping lists.
3. (3) Processing interval. All state and local documents shall be processed and shelved within thirty (30) days after their receipt.

4. (4) Document classification.

   1. (A) The depository need not use the Arkansas documents classification numbers used by the clearinghouse, but it must alternatively apply some well-established classification system to tangible depository material to facilitate shelving and retrieval.
   2. (B) Tangible documents need not be maintained as a separate collection.

5. (5) Cataloging documents.

   1. (A) Tangible documents integrated into other collections shall be cataloged as other titles in that collection.
   2. (B) Libraries may, but are not required to, ingest catalog records provided by the Arkansas State Library for digital documents.
6. (6) Claims. Tangible documents listed on a shipping list that are not included in the shipment, or the receipt of defective or damaged copies, should be claimed within thirty (30) days of receipt of the shipping list.
7. (7) Retention. The depository shall dispose of documents only in accordance with policies established by the clearinghouse.

(e) Public access.

1. (1) All depository libraries must ensure tangible documents are available for public use and interlibrary loan to all nondepository libraries.
2. (2) Libraries must provide access via public computers to digital documents contained in the Arkansas State Library’s online repository.

(f) Inspection.

1. (1) The depository library shall permit representatives of the clearinghouse to inspect the facilities provided by the library for the storage and use of all state publications distributed to it under this agreement.
2. (2) The depository will supply any information that may be requested by the Arkansas State Library in connection with the depository program.