(b) Depository copy.

1. (1) All state agencies and local governments shall furnish the Arkansas State Library with one (1) official permanent depository copy of each publication issued, including each document noted in Arkansas Code § 13-2-201(a)(1), (2), (3), and (6).
2. (2) Exemptions to the depository requirement are listed in Arkansas Code § 13-2-201(a)(4) and (5).

(c) Clearinghouse copies.

1. (1)

   1. (A) The number of copies varies according to the types of documents being submitted but depends primarily on the format in which the document is published and disseminated by the agency.
   2. (B) The number of copies and document types required by the State and Local Government Publications Clearinghouse are set forth in the State Documents Depository Program Guidelines.

2. (2) Print format. The clearinghouse has the authority to request up to fifty (50) copies of most state and local publications issued in print format, but will only request enough to:

   1. (A) Distribute one (1) copy to each depository library; and
   2. (B) Satisfy the four (4) copies required for the Arkansas State Library’s collections in 13 CAR § 1-304 and Part C.5(a).
3. (3) Digital format. For documents published and distributed exclusively in digital format, the clearinghouse must receive a copy of the digital file and the URL at which it is published, if applicable.

4. (4) Print and digital format.

   1. (A) For documents published and distributed in both print and digital formats, the clearinghouse must receive a minimum of four (4) copies of the print version to satisfy the depository and interlibrary loan copy requirements.
   2. (B) In addition to the print copies, the clearinghouse must receive a copy of the digital file and the URL at which it is published, if applicable.