1. (a) The Office of Intergovernmental Services is responsible for:

   1. (1) Coordination of State Drug Crime Enforcement and Prosecution Grant Fund moneys with the Arkansas Alcohol and Drug Abuse Coordinating Council and the DTF recipients in accordance with statute;
   2. (2) Preparation and dissemination of requests for proposals (RFP) for DTFs and the council;
   3. (3) Receipt and review of applications from DTFs; and

   4. (4) Administration of State Drug Crime Enforcement and Prosecution Grant Fund moneys including:

      1. (A) Distributing moneys;
      2. (B) Monitoring subrecipients;
      3. (C) Compliance with all state and federal laws and requirements; and
      4. (D) Providing financial reports to the council.

2. (b)

   1. (1) A notice of funds available (the RFP) will be sent by the office to the Arkansas Drug Director and all DTF authorized officials.
   2. (2) In addition, the office will post the notice on the appropriate State of Arkansas website.
   3. (3) The notice will contain a due date for submission of applications and a list of all required documents.
   4. (4) All applications and supporting documentation must be received by the close of business, 4:30 p.m. on the due date, in order to be considered for funding.
   5. (5) In the event of extraordinary circumstances, e.g., inclement weather, a late filing may be accepted by approval of the Administrator of the Office of Intergovernmental Services upon showing by the applicant that unexpected circumstances beyond the control of the applicant agency prevented a timely filing.
   6. (6) Late application denial decisions by the office cannot be appealed.

3. (c)

   1. (1) Upon receipt, the office will review all applications and make recommendations regarding applicants' requests based on:

      1. (A) Funding priorities and other criteria;
      2. (B) Availability of funds;
      3. (C) Statutory and grant program restrictions; and
      4. (D) Grant management requirements.
   2. (2) Grant management issues of unavailability of funding or impermissible program uses are to be determined by the office and cannot be appealed.

4. (d)

   1. (1) State Drug Crime Enforcement and Prosecution Grant Fund moneys may not be used to supplant state or local funds.
   2. (2) All applicants must certify that grant moneys will not be used to replace state or local funds that would, in the absence of such state or federal assistance, be made available for the same purpose.
   3. (3) Issues of supplanting expenditures cannot be appealed.
5. (e) The individual project descriptions, budgets, budget narratives, the office funding recommendations, and overall grant program budget will be sent by the office to the authorized council subcommittee for review by each of the subcommittee members and then by the council as a whole.

6. (f)

   1. (1) The applying DTF agency, upon request by the council subcommittee or the council, may be required to appear before the council subcommittee or the council to support its application.
   2. (2) The council subcommittee will forward its recommendations for funding to the council.

   3. (3) Upon receipt of the subcommittee's recommendations, the council may take any action it deems appropriate with respect to the recommendations, including, but not limited to:

      1. (A) Voting to accept the subcommittee's recommendations;
      2. (B) Requesting additional information; or
      3. (C) Delaying a decision until such time as the council determines to be appropriate.

7. (g)

   1. (1) The office will notify applicants of the council subcommittee hearing date and the council’s final decision, as well as any right to seek reconsideration.
   2. (2) Any applicant who has been denied funding by the council must notify the director and office in writing of the intent to seek reconsideration no later than ten (10) business days of receiving notification.
   3. (3) The party requesting reconsideration will submit written materials supporting the request to both the director and the office.
   4. (4) Parties desiring reconsideration may request the opportunity to present oral arguments before the council.
   5. (5) After the request for reconsideration has been presented, the council may either refer the request back to the subcommittee for reconsideration or take any other action it deems necessary, including not to reconsider the request for funding.
   6. (6) Should the applicant be referred back to the subcommittee, the request for reconsideration will be reviewed and resubmitted to the council for a final decision.

Codification Notes: "DTF" means drug crime task force.