1. (a)

   1. (1) The SOCNA will maintain all documentation gathered and all assessments administered.

   2. (2) Original documents will be maintained for at least one (1) year, after which time:

      1. (A) Case files may be stored electronically; and
      2. (B) The original documents can be destroyed.
   3. (3) If there is ongoing litigation that would necessitate the hard copy being maintained beyond one (1) year, the files will not be digitally imaged until the resolution of the court proceedings.

2. (b) Access to documents generated by the SOCNA may be granted to:

   1. (1) Arkansas Crime Information Center; and
   2. (2) Any law enforcement agency or court of competent jurisdiction.

3. (c)

   1. (1) The offender may request copies of all reports generated and a list of all documents obtained from other agencies from the SOCNA.
   2. (2) A copy of the tape or video of the interview may also be requested.

4. (d)

   1. (1) The SOCNA will not provide copies of:

      1. (A) Working notes; or
      2. (B) Copyrighted psychological tests that are restricted to licensed professionals.
   2. (2) Copies of records generated by other agencies will not be released except under court order.
5. (e) These documents are not subject to the Freedom of Information Act of 1967, Arkansas Code § 25-19-101 et seq.

Codification Notes: “SOCNA” means Sex Offender Community Notification Assessment.