1. (a) Pursuant to Arkansas Code § 12-12-917, prosecutors shall forward a copy of their file to SOCNA within thirty (30) days of conviction of an offense requiring registration of a sex offender.

2. (b) Referrals from law enforcement, a court, and/or a prosecuting attorney should include the following information:

   1. (1) Name of caller;
   2. (2) Date of call;
   3. (3) Agency of caller;
   4. (4) Address and phone number of caller;
   5. (5) Offender name;
   6. (6) Offender date of birth;
   7. (7) Offender Social Security number;
   8. (8) Offender address;
   9. (9) Offender phone number;
   10. (10) Sex offense conviction or convictions;
   11. (11) Date of sex offense conviction or convictions; and
   12. (12) Jurisdiction of sex offense conviction or convictions.

3. (c) If the law enforcement agency making the referral was the arresting agency, a request will be made that they forward all available information from the investigative file, including, but not limited to:

   1. (1) Arrest report/incident report;
   2. (2) Number and age of victims;
   3. (3) Victim statements;
   4. (4) Offender statements;
   5. (5) Injury to victim/force used;
   6. (6) Whether a weapon was used in the commission of the crime; and
   7. (7) Any medical information.
4. (d) Arkansas Crime Information Center referral. If the referral is received from the Arkansas Crime Information Center, SOCNA will begin the assessment process.
5. (e) Division of Community Correction referral. If the Division of Community Correction is the referring agency, it will forward any information it has pertaining to sex offense conviction or convictions involving the offender.
6. (f) Parole Board referral. If the Parole Board is the referring agency, the board will provide the name, Division of Correction number, and any relevant information about the offender’s incarceration history.

7. (g) Offender self-referral. If the offender makes the initial referral, the following information will be obtained and documented in eSOMA and the paper file:

   1. (1) Date of call;
   2. (2) Offender name;
   3. (3) Offender date of birth;
   4. (4) Offender Social Security number;
   5. (5) Offender address;
   6. (6) Offender phone number;
   7. (7) Sex offense conviction or convictions;
   8. (8) Date of sex offense conviction or convictions;
   9. (9) Jurisdiction of sex offense conviction or convictions; and
   10. (10) What the offender reports happened that led to his or her convictions.

Codification Notes: “eSOMA” means Electronic Sex Offender Management of Arkansas. "SOCNA" means Sex Offender Community Notification Assessment.