On an application for reimbursement under this section by either a Division of Arkansas State Police canine handler or a family member, the Secretary of the Department of Public Safety or their designee shall require the following:

1. (1)

   1. (A) A signed TR-1 form that has logged all expenses to be reimbursed.
   2. (B) Specifically, the expenses shall be logged under the "Incidentals" column;
2. (2) The TR-1 form shall include all supporting documents and required receipts for expenses incurred in connection to the purchase of food, flea and tick infestation prevention, and veterinarian bills on behalf of the canine;
3. (3) Whenever feasible, supporting documents and required receipts should reference the name of both the division canine handler, the family member of a division canine handler who has either adopted or otherwise owns the canine, and/or the retired canine's name;
4. (4) Any other information or records the secretary determines might be necessary to establish the need of the officer or their family for a grant to be issued under this program; and
5. (5) The TR-1 form must be submitted thirty (30) days before the end of the fiscal year.