1. (1) The records of all administrative staff will be reviewed. The term “administrative staff” is defined as:

   1. (a) Executive Director or equivalent
   2. (b) Program Director(s) or equivalent(s)
   3. (c) Clinical Director(s) or equivalent(s)
   4. (d) Business Manager/Chief Financial Officer or equivalent
   5. (e) Program Coordinators or equivalents
   6. (f) Assessment Specialists or equivalents (Substance abuse services only)
2. (2) All other staff will be considered support/direct care for the purpose of the administrative review, and, at the discretion of the certification site team, their records will be subject to review.

3. (3) Each employee shall have a personnel record which shall, at a minimum, include

   1. (a) A copy of the employee’s valid drivers’ license if the employee’s job function entails or could entail the transportation of clients
   2. (b) Evidence of the employee’s current tuberculosis skin test to include, at a minimum, those employees who have direct contact with consumers.
   3. (c) Documentation of the employee’s background check.
   4. (d) A completed job application and/or resume.

   5. (e) The required qualifications and credentials as identified in the respective DMH/MR program standards for the positions identified below. If the position is governed by multiple divisions, the qualification of staff will comply with all standards.

      1. 1. Financial officer
      2. 2. Executive director
      3. 3. Clinical/program director
      4. 4. Direct care/treatment staff
      5. 5. Physician
      6. 6. Psychiatrist
      7. 7. Other staff as specifically identified in the respective DMH/MR program standards
4. (4) As required by the Social Security Act and the Fair Labor Standards Act, the entity shall maintain a U. S. Department of Labor certification for all employees paid less than the current minimum wage.

Author: DMH/MR Office of Certification

Statutory Authority: Code of Ala. 1975, §22-50-11

History: New Rule: Filed February 4, 2005; effective March 11, 2005.