1. (1) CHIEF OBJECTIVES:

   1. (a) All regular (as announced through official state communication channels and through regular APLS communication channels) and special meetings of the Board shall be open to the public. The Board desires to hear the viewpoints of citizens and considers the responsible presentation of these viewpoints vital to the efficient operation of our organization.
   2. (b) The Board also recognizes its responsibility or proper governance, and therefore the need to conduct its business in an orderly and efficient manner. The Board therefore establishes the following procedures to receive input from citizens.

2. (2) APPLICATION PROCESS:

   1. (a) Any individual desiring to address the Board shall complete a form [Request to Address the Board (see page 1-1-5 for form)] and give this form to the APLS Director at least two (2) working days prior to the start of the Board meeting.
   2. (b) If considered necessary, the Board chairman shall set a time on the length of comment period. In order to ensure that each individual has an opportunity to address the Board, the president may also set a time limit for individual speakers.

3. (3) PUBLIC PARTICIPATION PROCESS:

   1. (a) The Board chairman shall be responsible for recognizing any speakers, maintaining proper order, and adherence to any time limit set. Questions of fact asked by the public shall, when appropriate, be answered by the APLS Director; questions requiring investigation shall be referred to the APLS Director for later report to the Board.
   2. (b) Members of the public may, at the discretion of the chairman, be recognized while the Board conducts its official business.

4. (4) RESTRICTIONS:

   1. (a) During an open session the Board shall not hear personal complaints against personnel or any person connected with APLS.

   2. (b) Requests regarding personnel matters shall be directed to the Board chairman and shall be conducted in an executive session of the APLS Executive Board in accordance with the State’s Open Meeting Law.

      ALABAMA PUBLIC LIBRARY SERVICE           Date _______________ 6030 MONTICELLO DRIVE
      MONTGOMERY, ALABAMA 36130

      REQUEST TO ADDRESS THE BOARD

      NAME: __________________________________________________________

      ADDRESS: _______________________________________________________

      ________________________________________________________________

      PHONE: _________________________________________________________

      BRIEF EXPLANATION OF TOPIC: ____________________________________

      ________________________________________________________________

      ________________________________________________________________

      DISPOSITION: ___________________________________________________

      ________________________________________________________________

      ________________________________________________________________

Author: Nancy C. Pack, Director

Statutory Authority: Code of Ala. 1975, §41-8-(1-10).

History: Filed June 25, 1991. Repealed and New Rule: Filed May 13, 2010; effective June 17, 2010. Repealed and New Rule: Filed December 10, 2018; effective January 24, 2019.