Alabama State Employees Combined Charitable Campaign
Request for Bids to become ASECCC Local Campaign Manager

To:  Interested Federations and Agencies

From:   ___________________________________

Chairman, _______________ Local Agency Review Committee

Thank you for your expressed interest in considering applying for the position of local Campaign Manager for the _________ area Alabama State Employees Combined Charitable Campaign (ASECCC).

Our Local Agency Review Committee (LARC) is required by the law and subsequent administrative code of the ASECCC to request bids from federations or agencies serving our campaign community. This campaign community consists of the counties of ____________________ and will serve approximately __________ state of Alabama employees.

Attached you will find a short form requesting information we are required to consider in choosing a local Campaign Manager. I am also enclosing for your review a copy of the ASECCC Policy and Procedures Manual so you may have a full understanding of the campaign and the local Campaign Manager's duties before choosing to apply.

Please contact me at (agency name, number) if you have any further questions. Please note that all applications must be returned to the address indicated below no later than (date) to be eligible for consideration.

_________________________
_________________________
_________________________
_________________________

_______________ Area ASECCC
Local Application Checklist

FEDERATION OR AGENCY: _______________________________________
(if federation, include listing of member agencies)

____ Substantial Local Presence: Please provide a list of programs or services offered as well as the location of your organization's offices in this area. In addition, please provide a brief statement detailing the hours your offices are open and the numbers of paid staff and/or volunteers who actually provide services from the local office. (NOTE: For religious organizations, affiliation or participation in acts of worship shall not be a prerequisite for individuals to receive services.)

____ Tax-exempt Status: Provide proof that your organization has been granted tax-exempt status by the Internal Revenue Service.

____ Proper Financial Procedures: Provide copies of your annual budget, report of an independent audit, IRS Form 990, and annual report.

____ Legally Incorporated: Provide proof that your organization is legally incorporated or authorized to do business in the state of Alabama as a private, nonprofit organization.

____ Alabama fundraising: Provide date showing how much of the funds your organization raised in this campaign community for each of the two fiscal years prior to this application came from individual contributions from within Alabama.

____ Active local board: Provide names of volunteers (and paid staff, where appropriate) who serve on your organization's Board of Directors, the frequency of the Board's meeting, and the number of Directors, if any, who live outside of your organization's area of service.

____ Nondiscrimination: Provide a notarized copy of a document signed by your organization's current Board President certifying that your organization is in compliance with all requirements of law and regulations regarding nondiscrimination and equal employment opportunity with respect to its clients, officers, employees and volunteers.

____ (For federations only, with the exception of federations serving the needy overseas) Local Fundraising: Provide documentation that your federation has raised at least $60,000 at the local level, and distributed that sum among at least ten (10) charitable agencies, in each of its last two fiscal years preceding this application.

___________________________
(name of Campaign Community

ALABAMA STATE EMPLOYEES
COMBINED CHARITABLE CAMPAIGN

Dear Applicant:

The __________ Area ______ (year) ASECCC begins accepting applications for local eligibility on January 15, ____ (year). The deadline for receipt of completed applications at the address indicated below is February 15, ____ (year). Decisions concerning an agency or federation's eligibility for inclusion in our ASECCC will be made by the Local Agency Review Committee (LARC) no later than March 15, ____ (year). The decisions concerning eligibility will be communicated to each applicant by registered or certified mail within ten (10) business days of the decision.

The __________ Area LARC appreciates your interest in the ASECCC and looks forward to receiving your application. In an effort to make the application process as easy as possible for all concerned, we have included a checklist for your use to ensure that all necessary information is included in your application package. Any questions regarding the application or the application process should be referred to:

(name/address/phone of LARC Chair)

Completed applications should be mailed to the address indicated above. Our LARC is looking forward to receiving your completed application.

Sincerely,

(LARC Chair)

APPLICATION FOR LOCAL CAMPAIGN MANAGER
ALABAMA STATE EMPLOYEES COMBINED CHARITABLE CAMPAIGN

NOTE: THE ADMINISTRATIVE CODE REGULATING THE ASECCC REQUIRES EACH APPLICANT FEDERATION OR AGENCY FOR THE POST OF LOCAL CAMPAIGN MANAGER TO MEET ALL ELIGIBILITY REQUIREMENTS FOR ADMISSION TO THE ASECCC. IF YOUR FEDERATION OR AGENCY HAS NOT BEEN ADMITTED TO THE ASECCC, PLEASE FURNISH EVIDENCE THAT YOUR ORGANIZATION MEETS THE REQUIREMENTS AS SET FORTH IN THE ASECCC "LOCAL APPLICATION_CHECKLIST" LOCATED IN APPENDIX TWO OF THE ASECCC POLICY AND PROCEDURES MANUAL.

1. 1. Name of Applicant Federation or Agency __________________

2. 2. Local Business Address __________________________________

   _________________________________________________________

3. 3. Local Telephone Number __________________________________
4. 4. Local Executive Director or CEO _________________________
5. 5. Number of Agencies Represented _____________
   (Please attach list of agencies represented showing names, local addresses, telephone numbers, and name(s) of agency Executive Directors or CEOs)
6. 6. Total Dollars Raised in This Campaign Community in the Last 12
   Months? ____________
   (Please attach organization's latest audit or other information supporting this figure)
7. 7. Total Dollars Spent on Administrative and Fundraising Costs in
   the Last 12 Months? ____________
   (Please attach a copy of IRS Form 990 or other supporting information)
8. 8. Total Numbers of Persons (paid) staff and/or volunteers)
   Working At Least 20 Hours Weekly At Your Offices in This
   Campaign Community? _______________

9. 9. Campaign Plan, which should include proposals on how you would manage the ASECCC campaign in your area. This plan should include elements dealing with personnel (paid staff and/or volunteers) to be devoted to the ASECCC, timelines for your suggested campaign, proposed training schedule, outline of proposed budget, and plans for overall campaign administration.

   APPLICANT FEDERATIONS OR AGENCIES MAY ALSO ATTACH LETTERS_ATTESTING TO THEIR PROFESSIONAL EXPERTISE AND REPUTATION IN THE_CAMPAIGN COMMUNITY AS WELL AS A NARRATIVE SUPPORTING THEIR_SELECTION AS LOCAL CAMPAIGN MANAGER.

   alabama state employee combined charitable campaign
   administrative code