(a) The Department of Natural Resources shall provide at each public office designated by the department
- (1) the documents and indices or alternative document retrieval system of the recording district or districts served by that public office;
- (2) a machine, device, or system with which to retrieve stored documents;
- (3) a means for making copies of recorded documents and a person authorized by the recorder to certify the copies;
- (4) to the extent money is appropriated for the purpose, a machine, device, or system capable of rapidly transmitting a document eligible for recording to a recorder at one place of recording in the state, and a person to operate the machine, device, or system; if the department determines that it is not feasible to provide a machine, device, or system in an office serving a recording district, it shall provide for transmitting documents from the office by other expeditious means;
- (5) instructions that explain to the public the formal requirements that a document must satisfy to be recorded.
- (b) The department shall provide the staff and equipment to receive and record documents and to store them permanently.
- (c) When rapid recording and retrieval and secure storage of documents can be provided for all recording districts with a single place of recording in the state, the recorder shall record the documents at a single place in the state designated by the department.
- (d) The recorder shall provide reasonable public access during business hours to recorded documents, indices, and facilities provided for in this section.