1. (a) If the department decides, under 7 AAC 78.090(b)(5)(B), to appoint a proposal evaluation committee, it will

   1. (1) appoint at least three committee members to review each responsive grant proposal and make recommendations in accordance with (c) and (d) of this section; and
   2. (2) ensure that each member of a committee appointed under this section has received basic training in the procedures and responsibilities of a proposal evaluation committee before the committee meets to evaluate proposals.

2. (b) A proposal evaluation committee member shall

   1. (1) comply with applicable provisions of AS 39.52 (Alaska Executive Branch Ethics Act); and
   2. (2) disclose any potential conflict of interest before participating on the committee so that the department may evaluate whether the member's participation might unduly influence the committee's recommendations; if the department determines that a committee member has a conflict of interest, the department may excuse that committee member from further involvement with the committee and will not consider any recommendations by the excused member regarding any proposal; if excusing the member from the committee leaves the committee with less than three members, the department will appoint a new member.

3. (c) Each member of a proposal evaluation committee appointed under this section shall

   1. (1) evaluate each responsive grant proposal

      1. (A) independently of other committee members; and
      2. (B) based on the criteria set out in 7 AAC 78.100 and the request for proposals; and

   2. (2) consider, if requested by the department,

      1. (A) the information contained from recommendations in each evaluation prepared under 7 AAC 78.090(b)(1); and
      2. (B) the recommendations for financing under 7 AAC 78.090(b)(3).

4. (d) After each committee member has reviewed each grant proposal under (c) of this section, the committee shall meet to

   1. (1) consider information provided by each applicant in an oral presentation, if the request for proposals stated that oral presentations may be made to the committee;
   2. (2) make recommendations to approve or disapprove a grant award, make modifications to a proposed grant, or impose special conditions for a grant award; and
   3. (3) rank the proposals in priority order.

(Eff. 6/24/2004, Register 170; am 10/16/2012, Register 204)

Authority: AS 18.05.040, AS 44.30.020, AS 47.30.530, AS 18.08.010, AS 47.05.010, AS 47.37.030, AS 18.08.080, AS 47.06.010, AS 47.37.045, AS 18.25.100, AS 47.20.075, AS 47.40.041, AS 18.28.010, AS 47.20.110, AS 47.40.120, AS 18.28.050, AS 47.27.005, AS 47.80.130, AS 29.60.600, AS 47.27.050, AS 44.29.020, AS 47.30.477