WOODY FAMILY PROPERTIES, LLC and ALVIN R. WOODY v. JACKSON COUNTY ASSESSOR
TC-MD 200188N
IN THE OREGON TAX COURT MAGISTRATE DIVISION Property Tax
January 21, 2021
ALLISON R. BOOMER, PRESIDING MAGISTRATE
ORDER ON DEFENDANT‘S MOTION FOR SUMMARY JUDGMENT
This matter came before the court on Defendant‘s Motion for Summary Judgment (Motion), filed June 8, 2020.1 Plaintiffs filed their response on July 9, 2020. Defendant filed its Reply on July 14, 2020. An oral argument was held by telephone on July 29, 2020. Plaintiffs’ Exhibits A to Q were received by the court.2 This matter is now ready for the court‘s determination.
I. STATEMENT OF FACTS
Plaintiffs purchased property identified as Account 10177006 (subject property) in 2005 for $960,000. (Ex A at 1). Plaintiffs expected the subject property to be assessed at a higher value for the 2006-07 tax year because its purchase price exceeded its 2004-05 tax roll real market value (RMV) of $433,500 by $526,500. (Id.) The subject property‘s 2006-07 RMV was $885,850, an increase of $403,810 over the prior year‘s RMV. (Ex B.) Its assessed value (AV) increased by $252,020 from $428,610 to $680,630. (Id.) The tax statement did not explicitly identify any exception value (EV) for the 2006-07 tax year. (Id.)
On November 4, 2019, Plaintiffs made a public records request to Defendant, asking for “all documents that supported [the 2006-07 MAV increase] including assessor‘s notes and calculations and applicable statutes.” (Ex J at 2.) Plaintiffs allege that, as of April 15, 2020, they had not yet received the requested information. (Ex A at 3.) Rather, Defendant‘s representative sat with Plaintiffs’ representative at a computer terminal and reviewed the information together. (Id.) Plaintiffs wrote that, “[w]ithin a minute of viewing the exception adjustment, [Defendant‘s representative] declared that it was in error.” (Id.)
Defendant discovered that the appraiser who valued the subject property for the 2006-07 tax year had erroneously believed a rezoning event “triggered an exception event,” resulting in an increased MAV. (Ex K.) “The appraiser [erred] in considering that the office of the manufacturing business, changed to a commercial use, after the lot line adjustment separated the land under the office from the main tax lot, and that the change triggered an exception event,
Plaintiffs appeal, asking this court to order Defendant to 1) correct the error in the 2006-07 tax roll, 2) adjust the MAV for subsequent tax years based on that correction, and 3) issue a refund of $51,820.37 based on the amount overpaid in taxes since the original error on the 2006-07 tax roll. (Compl at 2; Ex A at 3.) Defendant asks the court to grant summary judgment in its favor because the 2006-07 MAV error is not correctible under
II. ANALYSIS
The issue presented for summary judgment is whether the court may order a correction of the subject property‘s MAV for any of the 2006-07 through 2019-20 tax years based on the error in the 2006-07 tax year. The Tax Court may grant a motion for summary judgment
“if the pleadings, depositions, affidavits, declarations, and admissions on file show that there is no genuine issue as to any material fact and that the moving party is entitled to prevail as a matter of law. No genuine issue as to a material fact exists if, based upon the record before the court viewed in a manner most favorable to the adverse party, no objectively reasonable juror could return a verdict for the adverse party on the matter that is the subject of the motion for summary judgment. The adverse party has the burden of producing evidence on any issue raised in the motions as to which the adverse party would have the burden of persuasion at trial.”
Tax Court Rule (TCR) 47 C.4 Neither party identified any material facts in dispute. Therefore, the court will consider whether Defendant is entitled to prevail as a matter of law.
A. Appeal Process Generally and Correction of Property Tax Assessments
Oregon law provides several options for taxpayers who seek to challenge the value assigned to their property. The primary option is appealing to BOPTA under
1. BOPTA
A taxpayer may appeal an assessment to the county BOPTA during the period between the mailing of tax statements in October and December 31st of that same property tax year.
2. Good and Sufficient Cause—ORS 305.288(3)
Oregon law provides an alternative process for taxpayers who fail to appeal to BOPTA or fail to timely appeal from a BOPTA order. This court may order a correction
“for the current tax year and for either of the two tax years immediately preceding the current tax year if, for the year to which the change or correction is applicable, the assessor or taxpayer has no statutory right of appeal remaining and the tax court determines that good and sufficient cause exists for the failure by the assessor or taxpayer to pursue the statutory right of appeal.”
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3. Correction of Error on Property Tax Roll—ORS 311.205
Defendant determined that it was not authorized to correct the subject property‘s 2006-07 MAV because the error was one of “valuation judgment” and “not a clerical error, or any error of any kind that is supported by evidence in the file.” (Def‘s Mot for Summ J at 2.) Defendant elaborated: “the appraiser makes no reference to zoning or any zoning changes that were relied on. * * * The MAV recalculation did not have any math errors.” (Id.) Defendant further argued that, even if the error were not one of valuation judgment, “then the case should be dismissed because the error occurred prior to the last certified tax roll or the prior five tax years. (Id.)
a. Clerical error vs. valuation judgment error
Defendant argues that the error made in the 2006-07 MAV was not a clerical error because the information necessary to correct the error was not contained in Defendant‘s records. The court is unable to evaluate that argument because the court did not receive complete copies of Defendant‘s records and Plaintiffs claim that they did not either.10 Plaintiffs’ allegation that Defendant‘s representative observed the error while looking at its records on a computer terminal raises a question whether the error is evident from Defendant‘s records. Cf. Seifert v. Dept. of Rev., 14 OTR 401, 403 (1998) (a square footage error was not a “clerical error” correctable under
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b. Five-year limitation in
Defendant next argues that it cannot correct the 2006-07 MAV because that year is beyond the five-year period open for correction under
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B. Plaintiffs’ Other Theories of Relief
1. Lack of Notice
Plaintiffs argue that the 2006-07 EV was invalid due to lack of notice. First, Plaintiffs maintain that Defendant failed to give notice of the 2006-07 EV by not explicitly identifying it on the 2006-07 tax statement. (Ex A at 1.)
Second, Plaintiffs argue that Defendant violated the notice requirements in
Plaintiffs cite the doctrine of continuing offense as an alternative theory of relief. (Ptfs’ Resp at 8.) The doctrine of continuing offense is a criminal law doctrine that “comes into play where it is contended that the actual conduct of the defendant ended but the crime continued past that time.” U.S. v. Morales, 11 F3d 915, 918 (9th Cir 1993). It serves to extend the period of limitation for criminal prosecution and “should be applied in only limited circumstances” where “the explicit language of the substantive criminal statute compels such a conclusion.” Toussie v. U. S., 397 US 112, 114-115, 90 S Ct 858, 25 L Ed 2d 156 (1970). Because this doctrine is applicable to criminal law and not to civil tax law, it cannot provide relief in this case.
3. Equitable Tolling and Equitable Estoppel
Plaintiffs ask the court to use the doctrines of equitable tolling and equitable estoppel to grant relief. (Ptfs’ Resp at 8-9.) The doctrine of equitable tolling concerns a court‘s ability to “set aside statutory deadlines when a taxpayer misses those deadlines for reasons personal to the taxpayer.” Burns v. Multnomah Cnty Assessors, 170053G, 2017 WL 2258974 at *2 (Or Tax M Div, May 23, 2017). In the realm of taxation, including property taxation, the need for certainty and finality requires statutes of limitations to be treated as “an almost indispensable element of fairness as well as of practical administration.” Id., (quoting Multistate Tax Com. v. Dow Chemical Co., 9 OTR 272, 279 (1982)). For that reason, courts apply equitable tolling sparingly, limiting it to two circumstances: “where the claimant has actively pursued [their] judicial remedies by filing a defective pleading during the statutory period, or where the [claimant] has been induced or tricked by his adversary‘s misconduct into allowing the filing deadline to pass.” DeArmond v. Dept. of Rev., 14 OTR 112, 117 (1997), aff‘d, 328 Or 60, 968 P2d 1280 (1998) (holding equitable tolling not applicable to toll statute of limitations in a tax refund case); citing
A claim of equitable estoppel requires Plaintiffs to prove three elements: (1) misleading conduct by Defendant; (2) Plaintiffs’ good faith, reasonable reliance on that conduct; and (3) injury to Plaintiffs. Webb v. Dept. of Rev., 18 OTR 381, 383 (2005). In other words, equitable estoppel may “only be applied when there is proof positive that the [assessor] has misinformed the individual taxpayer and the taxpayer has a particularly valid reason for relying on the misinformation and that it would be inequitable to a high degree to compel the taxpayer to conform to the true requirement.” Johnson v. State Tax Comm‘n., 248 Or 460, 463-64, 435 P2d 302 (1967).12
Plaintiffs argue that Defendant engaged in misleading conduct by not providing notice of the 2006-07 EV. (Ptfs’ Resp at 9.13) As established above, Defendant was not required to expressly identify EV on the 2006-07 tax statement, so failure to do so in this case is not misleading conduct. Plaintiffs’ subsequent argument, that they reasonably relied on that misleading behavior, fails as a result: without the presence of misleading conduct, one cannot reasonably rely on it and use that reliance as support for an equitable estoppel claim. Because
Plaintiffs’ frustration with the situation and the financial impact of the 2006-07 error is understandable, and the court sympathizes with them. Taxpayers in the State of Oregon are responsible for reviewing and verifying the accuracy of property tax assessments and filing appeals that conform to the prescribed statutory process, described above. In Taft Church of Evangelical Church of North America v. Dept. of Rev., 14 OTR 119, 121 (1997), the taxpayer delayed appealing the subject property‘s assessment by several years. In denying the taxpayer‘s appeal, the court explained:
“This situation highlights the need for property owners to audit the government‘s property tax records. Most taxpayers are familiar with our income tax systems under which taxpayers keep the records and assess the tax, and the government audits for accuracy and correctness. In contrast, the property tax system requires the government to keep the records and assess the tax, and the taxpayer audits for accuracy and correctness. Both systems impose time limits on the right to audit. A failure to audit and challenge the assessment within the time limit will result in a loss by the party responsible for the audit.”
Id. at 122 (emphasis in original). In Tackett v. Marion County Assessor, 070165C, 2007 WL 1800653 at *2 (Or Tax M Div, June 20, 2007), the court gave additional explanation of the underlying policy:
“the conduct of governmental affairs requires some finality to the state‘s system of tax collection, and state legislatures, recognizing that need, pass statutes of limitation to insure some stability. Although the court is not unsympathetic to Plaintiffs’ situation, it must be kept in mind that the system generally works both ways. Taxpayers would no doubt be unhappy if the government could forever return to them to correct any errors it finds.”
Despite noticing an increase in the subject property‘s 2006-07 AV, Plaintiffs failed to investigate the matter further or file an appeal at that time. Unfortunately, given the lapse in time, this court is without statutory authority to correct the subject property‘s 2006-07 values.
III. CONCLUSION
Upon careful consideration, the court concludes that Defendant‘s Motion should be granted in part and denied in part. The court finds no authority to correct the subject property‘s values for the 2006-07 through 2013-14 tax years. However, Defendant may correct the 2014-15 through 2019-20 tax years under
IT IS ORDERED that Defendant‘s Motion for Summary Judgment is granted in part and denied in part. Plaintiffs’ appeal of the 2006-07 through 2013-14 tax years is dismissed.
IT IS FURTHER ORDERED that the parties shall confer and, within 30 days from the date of this Order, file a joint written status report either reporting settlement or proposing next steps with respect to the 2014-15 through 2019-20 tax years.
Dated this _____ day of January 2021.
ALLISON R. BOOMER
PRESIDING MAGISTRATE
This interim order may not be appealed. Any claim of error in regard to this order should be raised in an appeal of the Magistrate‘s final written decision when all issues have been resolved.
This document was signed by Presiding Magistrate Allison R. Boomer and entered on January 21, 2021.
