Vicky Whetsel appeals the district court’s grant of summary judgment in favor of Network Property Services, LLC (“NPS”) on her claim under the Fair Labor Standards Act (“FLSA”). The court determined that regardless of whether Whetsel was subject to a practice or policy of improper deductions, NPS properly took advantage of the regulatory window of correction. Whetsel, joined by the Secretary of Labor (“Secretary”) as amicus curiae, argues that the window is not available where the employer maintains a practice or policy of docking employees’ pay. For the reasons stated herein, we reverse and remand.
I. Background
Whetsel was an employee of NPS from January 3, 1996 to January 27, 1999. NPS considered her employment to be exempt from the FLSA, and so she was not paid overtime regardless of the number of hours she worked. During the relevant time period, NPS employed a total of sixteen salaried employees that it claimed were exempt from the overtime provisions of the FLSA.
Whetsel filed her complaint against NPS on May 11, 1999, seeking unpaid overtime, liquidated damages, and attorney’s fees. She claimed that NPS had an unwritten policy based on “benefit hours” which subjected her to the possibility of deductions in her pay for partial day absences. Under this policy, Whetsel claimed that NPS’s employees were required to use benefit hours from a bank of time to cover absences of less than a day or else their pay would be docked. She also stated that NPS had in fact made at least eight partial day deductions to the salaries of four of its supposedly exempt employees, which amounted to a practice of docking. Because of the alleged practice and policy, Whetsel claimed her employment had not been covered by an exemption from the FLSA and thus she was owed for the overtime she had worked while at NPS.
NPS responded that Whetsel had been employed in an executive capacity and thus was not entitled to overtime pay. NPS further claimed that it regularly permitted salaried employees to take partial day absences after exhausting their allotted benefit hours without any reduction in pay, and did not have any policy of reducing salaried employees’ pay for absences of under one day. The company noted that Whetsel herself repeatedly had been absent for less than a day for various reasons without ever having her pay reduced. NPS also claimed that the eight partial day deductions were irregular occurrences caused by unusual circumstances in each case.
On January 20, 2000, NPS circulated a memorandum to all of its employees stating that on “isolated occasions” in the past it had made partial day deductions to the salaries of exempt employees and that it had reimbursed those employees. The memorandum further stated that NPS’s policy, both in the past and currently, is not to make deductions from the salaries of exempt employees for partial day absences regardless of whether the employee has any benefit time available. On the same day, NPS circulated another memorandum stating that any exempt employee who was leaving the company’s employ would not have his or her pay reduced because of a negative balance in his or her available benefit hours account at the time employment was terminated.
On February 25, 2000, NPS moved for summary judgment, arguing that it did not have a practice or policy of improper deductions and that it had taken advantage of the regulatory window of correction through its January 20 memoranda and
II. Discussion
A. Structure of the FLSA and Regulations
The relevant legal background of the FLSA provisions and the Secretary’s regulations on exemptions is set forth in
DiG-iore,
Section 541.118(a) states that an employee is paid on a salary basis if he or she receives “a predetermined amount ... of [ ] compensation, which amount is not subject to reduction because of variations in the quality or quantity of the work performed.” “This requirement, commonly referred to as the ‘no-docking rule’ prohibits employers from deducting an employee’s pay based on partial day absences” and certain other forbidden reasons.
DiGiore,
B. Window of Correction
Section 541.118(a)(6), which establishes a window for correcting violations of the salary basis test, states:
The effect of making a deduction which is not permitted under these interpretations will depend upon the facts in the particular case. Where deductions are generally made when there is no work available, it indicates that there was no intention to pay the employee on a salary basis. In such a case the exemption would not be applicable to him during the entire period when such deductions were being made. On the other hand, where a deduction not permitted by these interpretations is inadvertent, or is made for reasons other than lack of work, the exemption will not be considered to have been lost if the employer reimburses the employee for such deductions and promises to comply in the future.
The Secretary argues that this provision can aid an employer only if it first establishes that it objectively intended to pay its employees on a salary basis. Maintaining
NPS responds that the plain language of § 541.118(a)(6) states that the window is available to correct a practice or policy of impermissible deductions resulting from absences which are primarily within the control of the employee. NPS emphasizes the language of the second sentence and the beginning of the fourth sentence in supporting its argument. NPS also contends that this circuit answered the issue of the availability of the window hf correction in an alternate holding of
DiGiore,
Setting aside for the moment the potential effect of
DiGiore
as precedent, we defer to the Secretary’s interpretation of the FLSA regulations unless her construction is “plainly erroneous or inconsistent with the regulation.”
Auer,
1. Ambiguity.
We conclude that the regulation is ambiguous regarding whether the window is available to correct a policy or practice of docking. We rely on the fact that the regulation does not explicitly state that it is available to correct a policy or pattern of deductions, thus leaving open the question of whether it applies to those circumstances. By comparison, in recent cases where the Supreme Court has rejected an agency’s construction of its own regulation, the Court has done so only where the proffered interpretation contradicts explicit language in the regulation.
See Christensen,
NPS’s argument for the clarity of the statute is based primarily on the second sentence, which precludes the possibility to correct only where deductions for lack of work are “generally made.” The term “generally made” conveys a policy or practice of making deductions. NPS also relies on the fourth sentence, which states that if its conditions are complied with the exemption will be maintained if the deduc
We also note that the issue facing this court has not been settled by
Auer.
Near the end of that opinion in a discussion of remedying a one-time reduction in pay, the Court held that the “plain language of the regulation sets out ‘inadverten[ce]’ and ‘made for reasons other than lack of work’ as alternative grounds permitting corrective action.”
2. Reasonableness.
Having determined that the regulation is ambiguous, we further hold that the Secretary’s interpretation of the regulation is reasonable. The Secretary’s construction, which focuses on objective intention, finds support in the second sentence of § 541.118(a)(6), whose language indicates that intention is the key to when the window is available. Similarly, the fourth sentence, which discusses when “the exemption will not be considered to have been lost” provides some modicum of support for the Secretary’s interpretation.
See Klem,
We emphasize that the question is not which interpretation of § 541.118(a)(6) is best or most natural, but only whether the Secretary’s construction is reasonable.
See Pauley,
3. Precedent.
Returning to the question we set aside earlier in this opinion, we must determine what effect
DiGiore
has on the issue before us. In that opinion, we first concluded that the employer did not have a policy or practice of impermissible deductions.
While the difference between alternative holdings and dicta may not always be clear,
see United States v. Crawley,
Of course, even holdings can be altered. The
DiGiore
opinion does not mention the Secretary’s view on the issue of when § 541.118(a)(6). is available. This suggests that the court might not have had that argument before it,
2
which is a sufficient reason for reconsidering this part of
DiG-iore
and deferring to the Secretary’s construction. Deference to administrative interpretations of regulations serves goals
In summary, we hold that when an employer has a practice or policy of improper deductions as defined in
Auer,
the window of correction provided in 29 C.F.R. § 541.118(a)(6) is not available. In so doing, we join the other federal appellate courts that have been presented with the Secretary’s views on this issue.
See Your-man,
C. Remand
Both parties (though not the Secretary) ask this court either to decide the case or provide further guidance on the issue of what constitutes a practice or policy of improper deductions for the purposes of. the salary basis test. While understanding the parties’ desire, such actions would be inappropriate at this juncture. In part because the district court did not consider the practice and policy questions, the factual record is not sufficiently developed for us to render a decision. Instead, we are remanding to the district court for further proceedings, which is the usual course where the incorrect legal test has been applied and the record does not clearly support judgment for one of the parties.
Pullman-Standard v. Swint,
III. Conclusion
In accordance with the views of the Secretary, we hold that 29 C.F.R. § 541.118(a)(6) cannot be used to remedy a practice or policy of improper deductions, as those terms are defined in
Auer.
The district court’s analysis of this case was understandably truncated when it relied on an alternative holding of
DiGiore,
which we overrule, to avoid deciding whether NPS’s actions amounted to a policy or practice. Because such an analysis is necessary to the disposition of the case, we are returning this dispute to the district court to settle the practice and policy questions on summary judgment or after trial. For the reasons stated herein, we
Notes
. The issue of whether a practice could be corrected was raised in the district court in the
DiGiore
case,
. NPS argues that the
DiGiore
panel did in fact consider the Secretary's argument because the Secretary’s theory was explained in the district court’s opinion,
. In accordance with Circuit Rule 40(e), this opinion has been circulated among all judges of this court in regular active service. No judge favored a rehearing en banc on the question of overruling the alternative holding of DiGiore.
