OPINION and ORDER
“One man’s trash is another man’s treasure.”
Aside perhaps from perjury, no act serves to threaten the integrity of the judicial process more than the spoliation of evidence. Our adversarial process is designed to tolerate human failings—erring judges can be reversed, uncooperative counsel can be shepherded, and recalcitrant witnesses compelled
To guard against this, each party in litigation is solemnly bound to preserve potentially relevant evidence. In this government contract case, defendant violated that duty not once or twice—but repeatedly, over many years, and in sundry ways, leading to the destruction of many admittedly relevant documents. Most disturbingly, some of these documents were destroyed even after the court conducted its first spoliation hearing. While defendant apologizes profusely for what it claims is the “negligence” of some of its employees and for making repeated misstatements to the court as to the steps that were being taken to prevent spoliation, it, nonetheless, asseverates that the court should not—indeed, cannot—impose spoliation sanctions because defendant did not proceed in bad faith. While defendant may be wrong in asserting that it acted in good faith, it most certainly is wrong in thinking that it can recklessly disregard its obligations to preserve evidence without legal consequence.
I. Background
On June 1, 1997, United Medical Supply Co., Inc. (plaintiff) entered into a requirements contract with the United States to provide medical supplies to numerous military medical treatment facilities (MTFs) located in Texas and Oklahoma. That contract ended on May 31, 2001. In July of 2001, the Department of Justice received notice that plaintiff had filed for bankruptcy protection in the United States Bankruptcy Court for the Northern District of Texas. Justice Department attorney E. Kathleen Shahan was assigned to investigate any potential claims plaintiff might have against the United States, including those under the aforementioned contract. Soon thereafter, Ms. Sha-han contacted the Office of General Counsel of the Defense Supply Center-Philadelphia (DSCP) to obtain a copy of the contract files.
On October 5, 2001, Ms. Shahan received an adversary complaint from plaintiff, as well as a petition seeking to depose several former employees in order to perpetuate testimony for a contract claim that plaintiff intended to file. Shortly thereafter, defendant successfully opposed plaintiffs petition to perpetuate testimony. On November 27, 2001, plaintiff filed with the DSCP the first of a series of requests under the Freedom of Information Act, 5 U.S.C. § 552. On June 28, 2002, it filed a claim under the Contract Disputes Act of 1978(CDA), 41 U.S.C. § 609(a), for equitable adjustment of the contract price, in which it alleged, inter alia, that “the evidence is overwhelming that the supplies and equipment that contractually were required to be purchased from [United Medical] werе actually purchased from other sources,” thereby “breach[ing] the [United Medical] requirements contract and entitling it] to the damages and contract adjustments set forth in this Claim.” Later in this claim, plaintiff reemphasized that the “government’s diversion of purchases away from the [United Medical] contract was the most egregious breach by the government,” noting that two government documents “blame the problem on the use by the medical treatment facilities of government credit cards.” On August 16, 2002, the bankruptcy court dismissed the adversary complaint, without prejudice, and on August 22, 2002, the contracting officer denied plaintiffs CDA claim.
On September 13, 2002, plaintiff filed a second adversary proceeding in the bankruptcy court, seeking recovery on its denied CDA claim. Plaintiffs counsel sent a copy of the summons and complaint to Ms. Sha-han, who, on September 24, 2002, forwarded those documents to DSCP. In a cover letter, Ms. Shahan indicated that the parties should “start immediately to identify all of the individuals that have discoverable information, to notify these individuals, and to instruct them to retain all documents, e-mails, etc. in their possession that relate to the contract at issue.” On October 1, 2002, Anthony Amen-dolia, an attorney in the DSCP’s Office of General Counsel, e-mailed alleged contact personnel at each MTF, stating:
Because of current litigation proceedings, I have been asked to contact all customers and request that all records and correspondence ... be saved with resрect to United Medical. I will, at some point, make ar*260 rangements to have these documents sent out to be copied. Some of you may be asked to talk to the Department of Justice attorney concerning United Medical. Your cooperation is greatly appreciated.
In fact, his e-mail was not received by a number of the MTFs, apparently because there were errors either in his list of contacts or in their e-mail addresses. Despite not receiving responses from many facilities, Mr. Amendolia did not verify with any facilities whether his e-mail had been received or acted upon. On October 7, 2002, DSCP began receiving documents in response to its initial inquiries. At or about this time, Mr. Amen-dolia assured Ms. Shahan that he had contacted each of the affected MTFs and asked them to save relevant documents.
On October 25, 2002, plaintiff filed its first set of discovery requests. On November 6, 2002, Mr. Amendolia sent another e-mail, using the same defective list of MTF addresses, including in this message the text of his October 1 e-mail. In addition, he wrote:
On October 1st, I sent the message below asking that everyone with any United Medical correspondence, save the information in case DSCP would need copies. I have been advised that, now, I should make arrangements to acquire copies of any United Medical correspondence that you may have on file. Please respond to this email whether you have any information or not. A simple answer, either way will suffice. ‘Tes I have info” and I will cаll you to talk to you about it or “No info available” and I will retain your email for our records. Even a simple yes or no answer will be fine.
Despite issuing these instructions and again hearing nothing from various MTFs, Mr. Amendolia did not verify that his e-mail had been received; and, in fact, it was not received by a number of the affected MTFs. Still using the same defective e-mail listing, on November 20, 2002, Mr. Amendolia sent a third e-mail notice, critically, for our purposes, requesting records relating to purchases made from vendors other than United Medical. Although, in this e-mail, he again asked every recipient to “respond even if you do not have any records available,” as well as to update their point-of-eontact information, he did not contact facilities that failed to respond. On November 22, 2002, defendant filed its response to plaintiffs discovery requests. In December of 2002, plaintiffs counsel wrote Ms. Shahan complaining that her responses did not include adequate information from the MTFs.
On December 11, 2002, the bankruptcy court transferred plaintiffs CDA claim to this court. About the same time, Ms. Sha-han arranged for plaintiff to obtain contract documents from DSCP (counsel for both parties subsequently met at the DSCP facility during the week of January 13, 2003). On January 6, 2003, Ms. Shahan received notification from DSCP that two facilities—Raymond W. Bliss Army Health Center, San Antonio, Texas, and Brooke Army Medical Center, Fort Sam Houston—had documents responsive to plaintiffs request. From February 3 to 5, 2003, she traveled to these facilities and interviewed numerous individuаls. At this time, a representative from the facilities identified 26 long and 17 short boxes of documents, containing shipping orders and packing slips related to plaintiffs contract, as well as credit card orders to outside vendors.
On February 10, 2003, this court received notice of the transfer complaint, and on March 24, 2003, plaintiff filed its amended complaint. As a result of the transfer, the responsibility for handling this case shifted within the Civil Division of the Justice Department, from the Commercial/Financial Branch to the National Courts Section of the Commercial Litigation Branch. Eventually, on September 10, 2003, Kyle Chadwick entered his appearance on behalf of the United States. Subsequently, the parties filed cross-motions for summary judgment. After denying, in part, those motions, see United Medical Supply Co., Inc. v. United States,
In early April of 2005, Mr. Chadwick met with Peter Brown, a paralegal in his section, to discuss collecting responsive documents from all the facilities involved in this matter. According to an affidavit filed by Mr. Chadwick, he instructed Mr. Brown “to gather
On June 10, 2005, plaintiff filed a motion to compel, seeking to obtain responses to the interrogatories served while the case was pending in the bankruptcy court. Before defendant responded to this first motion, on June 14, 2005, plaintiff filed a second motion to compel, complaining that defendant had failed to produce documents from the individual MTFs. On July 18, 2005, Mr. Chadwick sent an e-mail to his section’s paralegal supervisor and chief paralegal, with a copy to Mr. Brown, noting that soon “the workload for discovery will increase dramatically, as we will be expected to provide additional information and documents, and to round up witnesses, from [18] military treatment facilities across the Southwest U.S.” Mr. Chadwick has asserted that in the summer of 2005, he repeatedly queried Mr. Brown, via e-mail, whether he had located all responsive documents, and that Mr. Brown responded affirmatively, indicating that any documents not already produced had been destroyed.
On December 5, 2005, this court held a joint status conference to discuss the status of document produсtion. Mr. Chadwick indicated that some documents at the individual MTFs had been destroyed because “the instruction that went out to the MTFs was simply not clear enough.” Reassuring the court, he represented that the government had conducted a “full scale search for these documents,” and represented that all relevant documents still in existence had already been given to plaintiff. On April 26, 2006, the court ordered defendant to respond to plaintiffs outstanding interrogatories, and to file detailed affidavits with the court corresponding to each MTF, discussing how the documents in question had been handled. Specifically, each affiant—one for each of the affected MTFs—was ordered to indicate when the facility or its employees became aware of plaintiffs pending suit and how that notification occurred; what steps the facility or its employees took in response to preserve potentially relevant evidence; the nature and extent of any relevant records that the facility had possessed and whether the MTFs still possessed the documents or had destroyed them; and a detailed description of the facility’s standard record retention/destruetion policy.
On July 5, 2006, defendant filed these affidavits, the information from which is summarized in the attached Chart A, revealing document retention problems far more extensive than previously disclosed. First, these documents suggested that significant breakdowns in communications had occurred among the Department of Justice, DSCP, and the MTFs. A majority of the representatives for the MTFs indicated that they had first became aware of litigation after October 2005, with some facility representatives indicating that they were not aware of the litigation until May of 2006.
On July 21, 2006, plaintiff filed an expedited motion to compel compliance with the court’s April 26, 2006, order, asserting that the affidavits revealed that defendant had failed to comply with that order. Plaintiff also sought sanctions based оn the spoliation of evidence. In its response, defendant identified a “professional employee” of the Department of Justice, who, defendant averred, had been instructed to conduct a de novo search of documents relevant to this case, but had failed to do so—this individual was later confirmed to be Mr. Brown. Defendant also alleged that this employee had made false representations respecting his prior conduct, stating that he had personally conducted the search for documents when, according to defense counsel, he had not. In light of these serious allegations, on August 14, 2006, the court ordered defendant to file two additional affidavits: one by Mr. Chadwick and the other by Mr. Brown, detailing their conversations regarding Mr. Brown’s search for documents. The court also ordered defendant to file copies of any general notices sent, either in paper or electronic form, by defendant to all affected MTFs requesting or relating to the preservation of relevant documents. On August 18, 2006, defendant responded to this order, with the affidavits filed revealing further conflicts between the accounts of Mr. Chadwick and Mr. Brown in terms of what had transpired.
The court conducted another hearing on August 22, 2006, to discuss the ongoing discovery issues and potential spoliation sanctions. At this hearing, Mr. Chadwick readily
Plaintiff subsequently filed various motions and “notices” asserting that the document production deadlines had not been met. A telephonic status conference was held January 8, 2007, at which the court discussed the partiеs’ compliance with its orders of August 24, 2006, and September 8, 2006. On January 9, 2007, the court issued an order establishing detailed deadlines for the production of all documents, and instructing the parties to file a joint status report including “[a] plan for the future conduct of this case, including the close of discovery, resolution of the spoliation issue, and ultimate consideration of the merits of this case.” On January 17, 2007, defendant filed supplemental affidavits from each MTF, which confirmed that some of the MTFs had not received notice of the litigation until as late as August of 2006. Yet another status conference was held on March 21, 2007, to assess compliance with the court’s orders, and to clarify the parties’ respective positions with respect to the law surrounding spoliation sanctions. At that status conference, the court ordered supplemental memoranda on spoliation, which the parties have now filed. The parties have requested—and this order provides—guidance as to what spoliation sanctions, if any, the court will impose in this case.
II. DISCUSSION
“Spoliation is the destruction or significant alteration of evidence, or failure to preserve property for another’s use as evidence in pending or reasonably foreseeable litigation.” West v. Goodyear Tire & Rubber Co.,
In the Federal system, spoliation sanctions spring from two main sources of authority. First, sanctions may be based on the court’s inherent power to control the judicial process and litigation, a power that is necessary to redress conduct “which abuses the judicial process.” Chambers v. NASCO, Inc.,
A.
Defendant does not contest that it had a duty to preserve evidence arising at least as early as the filing of plaintiffs CDA claim, which plainly revealed the relevancy of certain documents, including credit card receipts involving transactions with third-party vendors. Nor does it contest that its employees repeatedly violated that duty, most recently in May of 2006. But, relying upon Eaton Corp. v. Appliance Valves Corp.,
Defendant, however, notes that several cases in this court have held that bad faith is an indispensable element of the spoliation doctrine. See, e.g., Columbia First Bank, FSB,
Such was the specific holding, for example, in Sensonics v. Aerosonic Corp.,
Sensonics states that Aerosonic’s failure to retain production records during the litigation period requires that strong adverse inferences be drawn. We agree that this circumstance gives rise to a strong inference that the records would have been unfavorable to Aerosonic. Lam v. Johns-Manville, [718 F.2d 1056 , 1065 (Fed.Cir.1983)]. Indeed, as the court discussed in Nation-Wide Check Corp. v. Forest Hills Distribs., Inc.,692 F.2d 214 , 218 (1st Cir.1982), it is not necessary to establish bad faith in order to draw an adverse inference from “purposeful” action:
The adverse inference is based on two rationales, one evidentiаry and one not. The evidentiary rationale is nothing more than the common sense observation that a party who has notice that a document is relevant to litigation and who proceeds to destroy the document is more likely to have been threatened by*266 the document than is a party in the same position who does not destroy the document ....
The other rationale for the inference has to do with its prophylactic and punitive effects. Allowing the trier of fact to draw the inference presumably deters parties from destroying relevant evidence before it can be introduced at trial.
citing 2 Wigmore on Evidence § 291, at 228 (Chadbourn rev.1979).
Sensonics,
Of course, Sensonics and, as far as research reveals, every case in which the Federal Circuit has dealt with spoliation, share a key feature with Eaton—they are all patent cases, in which the court applied the law of the relevant regional circuit. As such, as startlingly as it might seem, the mens rea issue confronting this court appears to be an open question in this circuit. There is, in fact, a division of authority among the circuits on this issue. While the tendеncy is to view that split in terms of whether vel non a showing of bad faith is required, in fact, the diverging views cover a much broader spectrum. On one end of that spectrum, actually representing a distinct minority, are courts that require a showing of bad faith before any form of sanction is applied.
Some of these cases suggest that the intent requirement might vary depending upon whеther RCFC 37 or this court’s inherent authority is invoked. As noted, RCFC 37, like its Federal Rules counterpart, provides textual authority for imposing sanctions when a litigant or an attorney fails to comply with discovery rales or orders. Pursuant to that rale, sanctions for spoliation may be imposed under RCFC 37(b), upon the failure of a party to comply with an order, or under RCFC 37(d), upon a complete failure to comply with a discovery request. See, e.g., Bars-oum v. NYC Housing Authority,
Several courts have held that Rule 37 sanctions are available even where evidence is destroyed before the issuance of a discovery request, with a few going so far as to apply the rule to conduct that occurred before the lawsuit was filed, provided the party was on notice of a claim.
Guided by logic and considerable and growing precedent, the court concludes that an injured party need not demonstrate bad faith in order for the court to impose, under its inherent authority, spoliation sanctions. Several reasons lead to this conclusion. For one thing, it makes little sense to talk of a general duty to preserve evidence if, in fact, the breach of that duty carries no real legal ramifications. Requiring a showing of bad faith as a precondition to the imposition of spoliation sanctions means that evidence may be destroyed wilfully, or through gross negligence or even reckless disregard, without any true consequences. At least in Hohfeldian terms, in which a duty is the jural correlate of a right,
To be sure, there is another important consideration here—that courts ought to be cautious in exercising their inherent authority. This concern is dictated, in part, by the Fifth Amendment to the Constitution and its requirements of due process, and, as to the United States, by separation of powers concerns. In Societe International, due process considerations led Justice Harlan, writing on behalf of a unanimous Supreme Court, to observe that “there are constitutional limitations upon the power of courts, even in aid of their own valid processes, to dismiss an action without affording a party the opportunity for a hearing on the merits of his cause.”
Based on this tour d’horizon, the court concludes that, under both RCFC 37 and its inherent authority, it must construct a sanction that is just and proportionate in light of the circumstances underlying the failure to preserve relevant evidence, as well as the punitive, prophylactic, remedial and institutional purposes to be served by such sanctions. When considering the most powerful of the available sanctions, particularly those that might lead to a determination other than on the merits, the court must use an additional measure of restraint, which ordinarily requires that the offending party’s conduct evinces serious fault, willfulness or bad faith. The court must also consider what ill effect— if any—the challenged conduct has had on the course of the litigation and on the integrity of the fact-finding processes. Under this
B.
And so we come to this case. At the outset, precision requires the court to identify the point at which the more specific sanction provisions of RCFC 37 were triggered. Even though plaintiff filed its first document production requests in 2002, in the court’s view, RCFC 37 was not directly implicated until November 18, 2005, when the court ordered defendant to be prepared to specify the steps that would be taken to prevent further spoliation, or, at the latest, December 5, 2005, when, as described in greater detail below, the court warned defendant that any further document destruction would lead to sanctions.
Here, there is insufficient evidence to demonstrate that one or more government employees deliberately destroyed the records in question to prevent their discovery. Defendant’s conduct is, nonetheless, quite disturbing, as, over a period of approximately five years, it repeatedly violated its obligation to maintain these records once it had knowledge of plaintiffs CDA claim. That claim specifically asserted that purchases had been inappropriately diverted from the requirements contract at issue through the use of government credit cards, thereby plainly revealing the relevancy of documents surrounding the latter purchases. Yet, some records were destroyed when defendant waited several or more months after the filing of adversary complaint in the bankruptcy proceeding to notify the MTFS that they should retain and produce documents. Things got appreciably worse in October 1, 2002, when, following the filing of the adversary complaint, Mr. Amendolia electronically mailed at least three notices to the MTFs regarding documents, the last specifically referencing credit card receipts, but never bothered to confirm
But, unfortunately, the spoliation story thus far told is incomplete, for it additionally appears that, over a period of years, defendant misled plaintiff and this court. The court is obliged to elaborate.
In April of 2005, Mr. Chadwick met with Mr. Brown, asking the latter to gather and produce all available records, including, but not limited to, credit card records, from all the MTFs. On June 10 and 14, 2005, plaintiff filed motions to compel, complaining in the latter of these that defendant had failed to produce documents from the individual MTFs. On June 20, 2005, defendant responded to the first of these motions, asserting that “[a] renewed search of all of the MTFs, conducted by a senior Department of Justice paralegal at the direction of undersigned counsel in March and April 2005, disclosed some responsive documents at three MTFs.” The response indicated that these documents would be produced to plaintiff on a compact disk, emphasizing further that “[t]he responsive documents being produced on CD are all that exist, to the best of our knowledge.” In its June 23, 2005, opposition to plaintiffs second motion to compel, defendant reiterated that “[a]s we have also noted, only three of the 13 MTFs possess responsive documents, to the best of our knowledge after a diligent search.” (Emphasis in original.) It characterized, as “irrelevant,” plaintiffs complaint that it had not been allowed to travel to the individual MTFs “because we are producing the rеsponsive documents on CD at Government expense.” (Emphasis in original.) On June 30, 2005, this court conducted a status conference, at which it ordered the parties to make a good faith effort to resolve these discovery disputes. On or about July 14, 2005, the parties filed a status report indicating that they were prepared to proceed without a ruling on the motions to compel and that “[t]he Government, at its expense, will produce the ‘CDs’ ... pertaining to credit card purchases at the following three MTFs: Fort Hood, Sam Houston and Fort Sill.”
On October 17, 2005, the parties filed a joint status report, in which they reported that “[t]he Government states that it has located very few responsive documents in its search of the MTFs, but the Government has not provided Plaintiff with any description of the efforts it has made to locate such documents.” Concerned, this court, on October 17, 2005, ordered defendant to file a further status report detailing its document product efforts. That report, which was filed on October 24, 2005, again stressed the comprehensiveness of Mr. Brown’s search. However, it revealed, for the first time, that “several boxes that were thought to contain the records of credit card transactions for one or more Army MTFs at issue cannot be located, and are presumed to have been destroyed in the course of routine deaecession approximately two years ago.” Expressing “regrets [for] this apparent accidental destruction of potentially probаtive documents,” defendant, nonetheless, continued to maintain that, because of its extensive search efforts, “[w]e frankly have no reason to expect that any substantial number of such documents will be located.” It added that the relatively few documents that had been produced to date “should not be the litmus test ... of the adequacy of defendant’s search.” In response to this filing, the court, on November 18, 2005, ordered a further status conference, at which the parties were to be prepared to discuss the entry of a document preservation order and “[t]he detailed steps that defendant has taken in
This status conference occurred on December 5, 2005. At the conference, Mr. Chadwick represented that Mr. Brown had “contacted, and on many occasions visited, all of the MTFs.” Referring to Mr. Amendolia’s e-mail notifications, Mr. Chadwick noted that “the initial advisory to these people in the field, in retrospect might not have been sufficiently clear,” suggesting that the MTFs perhaps did not understand that they were supposed to save credit card records of transactions with other venders but had “diligently” saved everything related to the United Medical contract. When asked by the court, “[w]hat have you done ... to ensure that this doesn’t happen any place else?,” Mr. Chadwick responded—
Well, what we’ve continued to do is, to make sure that documents aren’t destroyed, is to go out and get all of them that we can, to get copies of them. Unfortunately that’s been next to nothing----
The paralegal in my office has done the same kind of things, and if you have anything, you need to send it to us. So we’re just not aware of anything that is out there that could be destroyed.
Later, he reemphasized that “we have now conducted what we believe to be our full scale search for these documents. We’ve not found any.” At the conclusion of the hearing, the court ordered the parties to explore settlement. At that point, the court should have issued a document preservation order, but because of the repeated assurances made by defendant’s counsel, it did not; it warned, however, that any further document destruction would lead to a finding of contempt.
After trying for several months, the parties ultimately could not reach a settlement. The court established a schedule for completing discovery, which required defendant to file affidavits for each MTF answering questions designed to assess how any spoliation may have occurred and the extent thereof. On July 5, 2006, defendant provided the requested affidavits, disclosing that the spoliation had been more extensive than previously indicated. Highlighting the contents of the affidavits, defendant noted, inter alia, that: (i) “[ajffiants from many ordering locations ... were unaware of, or cannot now recall receiving, the notifications from Mr. Amen-dolia in 2002;” (ii) some of the documents previously thought to have been destroyed had been discovered, while other documents had been destroyed, “as recently as 2006;” and (iii) some of the documents had been destroyed in 2003, after defendant’s prior counsel, Ms. Shahan, had told an MTF official that they were not relevant.
This lengthy recital reveals that, over an extended period of time, during which it was regularly destroying documents, defendant mischaracterized the extent of its efforts to
Importantly, in coming to this conclusion, the court does not lay the majority of the fault at the feet of defendant’s counsel, Mr. Chadwick, for it is readily apparent that he was ill-served not only by staff both at the Department of Justice and the Department of Defense, but by document retention and preservation policies that were—and may still be—antiquated and inadequate.
It is the duty of the United States, no less than any other party before this court, to ensure, through its agents, that documents relevant to a ease are preserved. Indeed, while not entering into the calculus here, a good argument can be made that, as the enforcer of the laws, the United States should take this duty more seriously than any other litigant. Unfortunately, in the case sub judice, irrefutable evidence demonstrates that over an extended period of time, the United States, acting through at least some of its employees, recklessly disregarded that duty, thereby undoubtedly damaging plaintiffs ability to present its case in this matter and disrupting the orderly administration of this proceeding. Weighing the seriousness of the fault here, as well as its impact on plaintiff and the integrity of the judicial process, the court concludes that it must impose spoliation sanctions against the United States.
C.
Determining what sanctions to apply here is no easy task for a variety of reasons. For one thing, use of an adverse inference is
Rather, balancing all the relevant considerations, the court believes that an appropriate sanction here should have two facets: First, defendant should be prohibited from cross-examining plaintiffs expert to the extent that the expert construes, to plaintiffs’ favor, the gaps in the record creatеd by defendant’s spoliation and from adducing its own expert testimony construing the same gaps.
In the court’s view, no lesser set of sanctions would cure the prejudice experienced by plaintiff here and effectively punish defendant for its reckless conduct. At the same time, no greater sanction (e.g., default) is warranted given the lack of any proof suggesting that the destruction of the records was purposeful and designed to obscure the truth. See Schmid,
III. CONCLUSION
In 1940, the Fifth Circuit highlighted the negativity associated with the word “spoliation,” describing it as a “word with evil connotations, ... [that] dictionaries make ... synonymous with pillaging, plundering, and robbing.” Wichita Royalty Co. v. City Nat’l Bank of Wichita Falls,
Based on the foregoing, the court imposes the following sanctions upon defendant for its conduct in regards to the spoliation of relevant evidence in this matter:
1. In any trial in this matter, defendant shall be prohibitеd from cross-examining plaintiffs expert to the extent that he or she, seeking to overcome the spoliation that occurred herein, attempts to extrapolate the total amount of diversions that occurred with respect to the requirements contract in question. Defendant shall also be precluded from introducing its own expert testimony on the aforementioned topic. Defendant may examine plaintiffs witnesses and produce its own expert testimony to the extent that the testimony relates solely to documents that are available to plaintiff. Any specific questions regarding the scope of this preclusion provision shall be raised pri- or to, and decided no later than at, the pretrial conference that will be held in advance of any trial here; and
2. Defendant shall reimburse plaintiff for any additional discovery-related costs, including attorney’s fees, that were incurred after November 18, 2005, because of defendant’s malfeasance and misrepresentations, as well as all the costs, including attorney’s fees, that were incurred in specifically pursuing this spoliation matter. On or before August 7, 2007, plaintiff shall submit a declaration and records in support of its attorney’s fees and costs. On or
IT IS SO ORDERED.
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Notes
. Variously ascribed.
. On September 21, 2005, Mr. Chadwick emailed Mr. Brown, asking, "Peter, can you brief me on where we stand?” Mr. Brown responded—"Where we stand is that I don’t know of anywhere else that has any document or files from the time рeriod in question. I’ve made several [calls] to hospitals such as Corpus and nobody knows of any. They’ve been destroyed.” Defendant has not explained why, at this point, it did not immediately notify the court that relevant documents had been destroyed, even if under the MTFs' normal documentation retention procedures.
. Despite contrary statements in the affidavits, it is conceivable that, in some of these instances, the original e-mails sent by Mr. Amendolia were received by representatives at the MTF. However, even if that occurred, it appears that no steps were taken to communicate that information to
. The record suggests that, in some instances, records had been held only for short periods after they were generated based upon then existing record retention policies. Accordingly, some of these documents may have been destroyed even if the MTFs had received timely notices. In other instances, however, it appears that documents were retained for a lengthy period of time—in excess of that prescribed by document retention policies—and would have been preserved had notification been received and steps taken promptly in response thereto. Indeed, many of the records that were actually found should have been destroyed before notice was received, had the MTFs been following their supposed document retention policies.
. In his affidavit, Mr. Brown claimed that he had mistakenly believed that Mr. Chadwick wanted information only from the "eight or fewer MTFs” that possessed responsive documents. Mr. Brown further stated that he "was not aware that the representations I made were going to be conveyed to the Court.” In his affidavit, Mr. Chadwick stated that he was "positive Mr. Brown understood I would convey to opposing counsel and the Court his findings as to the existence and location of relevant documents,” noting that "[t]here could essentially have been no other purpose for the document search.” In addition, Mr. Chadwick further stated that he had advised Mr. Brown "that the Court had raised questions during one or more status conferences regarding the thoroughness of our search.” Mr. Chadwick further asserted that he believed that Mr. Brown knew that he was supposed to be contacting all of the MTFs, noting, inter alia, that a July 18, 2005, e-mail he sent to Mr. Brown and others specifically referred to the need "to provide additional information and documents, and to round up witnesses, from [18] military treatment facilities across the Southwest U.S.” Finally, Mr. Chadwick indicated that when, in the process of obtaining the affidavits required by the court's June 13, 2006, order, he learned that certain MTFs had not been asked to turn over documents, he sent an e-mail to Mr. Brown asking him to comment on the situation, to which Mr. Brown assertedly replied, "[m]y bad.”
. The Supreme Court has held that Article I courts exercise the judicial power of the United States, Freytag v. Comm’r of Internal Revenue,
. Generally speaking, "when the United States comes into court as a party in a civil suit, it is subject to the Federal Rules of Civil Procedure as any other litigant.” Mattingly v. United States,
. Research reveals that this rule originated in Panduit Corp. v. All States Plastic Mfg. Co., Inc.,
. In fact, in Eaton, the Federal Circuit did not even apply Seventh Circuit precedent on this issue as it found that spoliation sanctions were not appropriate because the “evidence destroyed had been produced.”
. See, e.g., S.C. Johnson & Son,
. See, e.g., 103 Investors I, L.P. v. Square D Co.,
. See, e.g., Leon v. IDX Systems Corp.,
. See, e.g., Reilly v. Natwest Mkts. Group, Inc.,
. For example, in Allen Pen Co. v. Springfield Photo Mount Co., Inc.,
The [district] court’s reluctance to label [the spoliator’s] conduct as "bad faith” is not dis-positive: “bad faith” is not a talisman, as Allen Pen itself made clear when it stated that the adverse inference "ordinarily” depended on a showing of bad faith. Indeed, the "bad faith” label is more useful to summarize the conclusion that an adverse inference is permissible than it is actually to reach the conclusion.
The fact that single circuits appear more than one time across the spectrum described above is also illustrative of the shifting precedents on this doctrine.
. See, e.g., Flury v. Daimler Chrysler Corp.
. See, e.g., Gomez v. Vernon,
. In this regard, the Committee notes provide:
The resulting flexibility as to sanctions eliminates any need to retain the requirement that the failure to appear or respond be “wilful.” The concept of "wilful failure” is at best subtle and difficult, and the cases do not supply a bright line. Many courts have imposed sanctions without referring to wilfullness. E.g., Milewski v. Schneider Transportation Co.,238 F.2d 397 (6th Cir.1956); Dictograph Products, Inc. v. Kentworth Corp.,7 F.R.D. 543 (W.D.Ky.1947). In addition, in view of the possibility of light sanctions, even a negligent failure should come within Rule 37(d). If default is caused by counsel’s ignorance of Federal practice, cf. Dunn v. Pa. R.R.,96 F.Supp. 597 (N.D.Ohio 1951), or by his preoccupation with another aspect of the case, cf. Maurer-Neuer, Inc. v. United Packinghouse Workers,26 F.R.D. 139 (D.Kan.1960), dismissal of the action and default judgment are not justified, but the imposition of expenses and fees may well be. "Wilfullness” continues to play a role, along with various other factors, in the choice of sanctions.
The position taken by the reports conformed to the Supreme Court’s interрretation of the prior rule as enunciated in Societe Internationale Pour Participations Inudstrielles et Commerciales, S.A. v. Rogers,
. These cases proceed from the view that "[ejven though a party may have destroyed evidence prior to issuance of the discovery order and thus be unable to obey, sanctions are still appropriate under Rule 37(b) because this inability was self-inflicted." Turner v. Hudson Transit Lines, Inc.,
. See Hohfeld, Some Fundamental Legal Conceptions as Applied in Judicial Reasoning, 23 Yale L.J. 16, 32 (1913) (describing this taxonomy).
. See Black’s Law Dictionary 543 (8th ed.2004) (a "duty” is "[a] legal obligation that is owed or due to another and that needs to be satisfied; an obligation for which somebody else has a corresponding right”); Oliver Wendell Holmes, The Common Law 219 (Dover Pubs., Inc. 1991) (1881) (“legal duties are logically antecedent to legal rights”).
. See, e.g., John MacArthur Maguire and Robert C, Vincent, "Admissions Implied from Spoliation or Related Conduct,” 45 Yale L.J. 226, 235 (1935).
. One of the earliest English spoliation decisions, Rex v. Arundel, 1 Hob. 109, 80 Eng. Rep. 258 (K.B.1617), applied the inference when title to a manor was lost under "very vehemently suspicious circumstances.” In one of the earliest American decisions to discuss the spoliation inference, The Pizarro,
[Spoliation of papers, is not itself a sufficient ground for condemnation in a prize court. It is, undoubtedly, a very awakening circumstance, calculated to excite the vigilance, and justify the suspicions of the court. But it is a circumstance open to explanation, for it may have arisen from accident, necessity or superi- or force; and if the party, in the first instance, fairly and frankly explains it to the satisfaction of the court, it deprives him of no right to which he is otherwise entitled. If, on the other hand, the spoliation be unexplained, or the explanations appear weak and futile; if the cause labor under heavy suspicions, or there be a vehement presumption of bad faith or gross prevarication, it is made the ground of denial of further proof, and condemnation ensues from defects in the evidence, which the party is not permitted to supply.
Id. at 240; see also Gorelick, supra at § 1.3; Maguire & Vincent, “Admissions Implied from Spoliation,”
. Allowed to exist, this incongruity could create other undesirable incentives. If the availability of sanctions hinges on the formal invocation of the court’s discovery regime, then a potential spoliator has an incentive to try to delay the invocation of that regime, perhaps by offering a settlement or convincing the court that steps have been taken to ensure that no spoliation occurs. On the other hand, a party concerned about the potential for spoliation has the incentive to accelerate the process, filing discovery requests immediately upon the filing of a lawsuit and seeking orders to compel or even a dоcument preservation order at the first hint of a problem. The court, of course, could avoid such discovery disputes by issuing, sua sponte, an order early in the case requiring the parties to preserve evidence, but such an order, essentially restating a duty that all agree (in theory) exists, ought to be unnecessary.
. The gulf between Rule 37 and cases holding that sanctions may be applied only where the spoliator is conscious of a weak case has become more obvious with the recent adoption of new Fed.R.Civ.P. 37(f), which provides that "[a]bsent exceptional circumstances, a court may not impose sanctions under these rules on a party for failing to provide electronically stored information lost as a result of the routine, good-faith operation of an electronic information system.” According to the reporter notes, "[g]ood faith in the routine operation of an information system may involve a party’s intervention to modify or suspend certain features of that routine operation to prevent the loss of information,” adding that “[w]hen a party is under a duty to preserve information because of pending or reasonably anticipated litigation, intervention in the routine operation of an information system is one aspect of what is often called a 'litigation hold.’ ” Advisory Comm. Notes to the 2006 Amendment. That the Advisory Committee would need to adopt a limited “good faith” faith exception to the imposition of sanctions belies the notiоn such sanctions should be imposed only upon a more traditional finding of "bad faith.”
. Notably, courts generally have not required proof of bad faith in applying other forms of adverse inferences, e.g., when a party fails to bring forward available evidence or witnesses. In the latter circumstance, the Supreme Court has simply operated on a presumption, instructing that “[t]he production of weak evidence when strong is available can lead only to the conclusion that the strong would have been adverse.” Interstate Circuit, Inc. v. United States,
. Courts have held that, for purposes of Federal Rule 37(b)(2), a party fails to obey a court “order” whenever it takes conduct inconsistent with the court’s expressed views regarding how discovery should proceed. See, e.g., Brandt v. Vulcan, Inc.,
. According to the Federal Circuit, sanctions may not be imposed under RCFC 37(d) unless a party wholly fails to respond to a discovery request. See, e.g., Badalamenti v. Dunham's Inc.,
. For example, in opposing plaintiffs motion for sanctions, defendant stated—
The Government’s efficacy in preserving, gathering, and producing responsive documents in this case has been subpar and disappointing. Nothing in this brief should be construed as arguing otherwise. Among other things, too much time elapsed between the initial e-mail communications between the [DSCP] and the [MTFs] in October 2002, and the point at which we began collеcting documents; a very few MTFs inadvertently were not contacted in 2002 at all; and undersigned counsel for defendant delegated the document search in 2005 to an experienced professional employee of the Department of Justice who nonetheless failed to conduct a de novo search, as instructed, and who made representations upon which undersigned counsel, in turn, relied in making representations to the Court and plaintiff which we have learned were wrong. We are not attempting to excuse or explain away these regrettable circumstances.
Defendant's Opposition to Plaintiff’s Discovery Motion (August 9, 2006) (emphasis in original).
. As noted previously, more specific details from these affidavits are summarized in Chart A, which follows this order.
. One would think that document retention policies involving contract materials would consider, inter alia, the applicable statute of limitations on contract actions. Yet, there is some indication that early in this case, as to at least some of the facilities involved, that was not the case. Moreover, it cannot be doubted that the ad hoc fashion in which defendant attempted to notify the facilities retaining documents here contributed to the spoliation. Finally, it should be noted that courts have repeatedly rejected claims that a party should not be subject to spoliation sanctions because it destroyed documents pursuant to a document retention/destruction policy. See, e.g., Stevenson v. Union Pacific R.R. Co.,
. Defendant will be permitted to provide factual testimony identifying precisely where the gaps in the records occur, as well as any other factual evidence that may be used to determine the accuracy of any assumptions employed by plaintiff's expert. Such evidence, however, may not relate to the contents of the lost documents nor supply any form of opinion testimony with respect thereto. Defendant will also be permitted to show that certain documents were destroyed pri- or to the time that it had notice of plaintiff's claim.
. See, e.g., Glover v. BIC Corp.,
. The court has selected November 18, 2005, as a demarcation line, to make clear that it is imposing these monetary sanctions under both RCFC 37(b) and its inherent authority.
. See United States v. Philip Morris USA, Inc.,
. While the parties have largely completed their discovery with respect to the spoliation issue, one deposition remains to be taken (that of Mr. Am-endolia). The court reserves the right to modify its findings and sanctions should future discovery shed light on facts that warrant a different response.