Lead Opinion
Opinion for the Court by Circuit Judge ROGERS.
Concurring opinion by Senior Judge SILBERMAN.
Carmen Talavera, a former employee of the United States Agency for International Development (“USAID”), appeals the grant of summary judgment on her claims of gender discrimination and retaliation under Title VII of the Civil Rights Act of 1964, 42 U.S.C. § 2000e et seq. Talavera contends that while employed by the Office of Security she was referred for an unwarranted mental health screening in retaliation for protected activity, and that she was passed over for promotion to a GS 14 position in June 2004 and again in November 2004, and ultimately she was removed from her position in September 2005, as a result of-unlawful gender discrimination and retaliation. We affirm the grant of summary judgment except with regard to the June 2004 non-promotion claim. As to that claim we hold that Talavera offered sufficient evidence to raise a material issue of disputed fact whether the USAID’s explanation for her non-promotion was pretextual and from which a reasonable jury could find unlawful gender discrimination. Accordingly, we affirm in part and we reverse and remand Talavera’s June 2004 non-promotion gender discrimination claim.
I.
Talavera, a Hispanic woman, had worked for the federal government for twenty-two years
Talavera had complained in early 2003 to her team leader and Flannery about being sexually harassed by a contractor. When the contractor was nevertheless hired and Talavera complained to Flannery, Flannery transferred her to the Physical Security Division. During a training trip with Coston in 2003, Talavera challenged Coston’s personnel decisions as favoring men. An Equal Employment Opportunity Office (“EEO office”) report in December 2004 showed that there were no women in GS 14 or higher positions in the Office of Security; March 2005 statistics showed no change.
The district court opinion relates the factual underpinnings of Talavera’s claims with regard to her referral for a psychiatric screening (that never took place) attendant to her medical examination for clearance to serve a tour of duty in Iraq, her non-promotion to a GS 14 position in November 2004, and the eventual termination of her employment in September 2005. See Talavera v. Fore,
In May 2004, Talavera applied for a GS 14 Security Specialist position in the Information Security division where she had worked for 22 months and where she had earned two cash bonuses approved by Streufert. She was placed on the best qualified list, based on the applicants’ self assessments; an asterisk indicated only she submitted complete documentation to support her application. Streufert, the selecting official, interviewed all of the candidates in early June 2004, including Talavera. In that same time period Talavera told Coston and Blackshaw that she was filing an EEO complaint regarding the mental health screening referral. Streufert shortly thereafter selected Regional Operations Officer Anthony Mira based on his answers to the questions Streufert had asked during the interview. Although Office of Personnel Management (“OPM”) regulations required promotion materials to be preserved for two years, see 5 C.F.R. § 335.103(b)(5) (2002), and EEOC Regulations required preservation for one year, see 29 C.F.R. § 1602.14 (1991), Streufert destroyed his interview notes in August or September 2004. He also did not enter the questions he asked or the rankings and justification for his selection of Mira into the Human Resources computer system; the USAID regulations did not require him to do so.
Upon exhausting her administrative remedies, Talavera filed a complaint on April 23, 2007, and an amended complaint on January 4, 2008, alleging that the USAID had unlawfully discriminated and retaliated against her in violation of Title VII. The district court granted the USAID’s motion for summary judgment, and Talavera appeals.
II.
On appeal, Talavera contends that the district court erred by failing to evaluate her evidence in its totality and failing to assume the truth of the facts and draw inferences in her favor. Specifically, as relevant to her July 2004 non-promotion, she maintains that the district court ignored all of her evidence of male favoritism in past promotions, bonus awards, and
Summary judgment is appropriate “if the movant shows that there is no genuine dispute as to any material fact and the movant is entitled to judgment as a matter of law.” Fed.R.Civ.P. 56(a). A material fact is one that “might affect the outcome of the suit under the governing law.” Anderson v. Liberty Lobby, Inc.,
The foundation for analyzing Title VII claims was laid in McDonnell Douglas Corp. v. Green,
The USAID claimed that Streufert’s selection in June 2004 of Anthony Mira over Talavera for the GS 14 promotion was based on his superior performance during his interview by Streufert. In support of her claim that she was passed
1. Statements by the Director of the Office of Security. In her formal EEO complaint, Talavera recounted several statements by Flannery, the Director of the Office of Security until August 2004, who was Streufert’s boss, to demonstrate that Streufert was biased against women. Flannery had told her, for example, that Streufert was not “culturally sensitive,” had “many issues” with women, and “couldn’t deal being an equal colleague to a woman.” Memorandum for EEO Record from Carmen S. Talavera (Mar. 25, 2005). Talavera contends that the district court erred in discounting the probative value of these statements by importing a requirement the comment be directly connected to an adverse action or occur in the context of the promotion decision.
Rule 801 of the Federal Rules of Evidence provides that a statement is not inadmissible hearsay when it is an admission by a party opponent. Fed.R.Evid. 801(d)(2). Although this circuit has not spoken to the precise evidentiary issue, see generally U.S. v. Paxson,
In the employment discrimination context, the circuit courts of appeal have held that Rule 801(d)(2)(D) requires only that the declarant have some authority to speak on matters of hiring or promotion or that the declarant be involved in the decision-making process in general. This, along with evidence that the statements were made during the existence of the employment relationship and relate to the challenged action, is sufficient to allow the statements into evidence as party admissions. See generally 30B M. Graham, Federal Practice and Procedure: Evidence § 7023 (Interim Ed.2006). For instance, in Marra v. Philadelphia Housing Authority,
As Director of the Office of Security, it is undisputed that Flannery was empowered to speak on the subject of promotions within the Office and was involved generally in the promotion process. His statements to Talavera, made during his tenure as Director, were “direct warnings” about the “attitude” of a management official he supervised. See Hybert,
In ruling that Talavera had failed to establish the context of Flannery’s statements and hence they were not probative of Streufert’s discriminatory intent,
By contrast, the district court properly ruled that the statements by Michael Lessard were inadmissible hearsay. See Talavera,
2. Streufert’s Statement. At least a year before the June 2004 promotion decision, according to Talavera’s March 25, 2005 EEO memorandum, even though she also had served in the military,
3. Streufert’s Destruction of Interview Notes. Approximately two months after conducting the interviews and making his selection decision, Streufert destroyed all of his interview notes. Streufert admitted that he had destroyed his notes in August or September, 2004, stating that he “typically destroyed] this type of material unless there [was] a reason to keep it,” and he had “no information that any of the candidates had officially questioned the selection.” Streufert Aff. 3, July 27, 2005. Streufert also did not enter any notes relating to his promotion decision into the Human Resources computer system although it provides space for comments on each applicant and although other managers made such entries. This was despite Streufert’s sworn statement that, having supervised all of the applicants, the interview process would give him the information he needed to make a selection for the GS 14 promotion. The district court ruled that in the absence of evidence of bad faith, Talavera was entitled to only a “weak adverse inference” relating to the destruction of the notes because the destruction was “at worst negligent” and not intentional. Talavera,
This court has recognized the negative evidentiary inference arising from spoliation of records. See Webb v. D.C.,
The USAID acknowledges that Streufert was required under OPM' regulations to keep his notes for two years, 5 C.F.R. § 335.103(b)(5) (2002). Further, regulations of the EEOC required him to keep his notes for one year, 29 C.F.R. § 1602.14. These regulations do not contain an exception encompassing Streufert’s “typical” practice. Streufert admits to knowing or negligent destruction of his interview notes insofar as the destruction was not accidental. See id. Talavera is a member of the classes sought to be protected, for the EEOC regulation pertains to employees who file Title VII complaints and the OPM regulation pertains to grievances of promotion decisions. The destroyed records were relevant to Talavera’s challenge because the USAID defended on the ground that her non-selection was based on her poor performance during Streufert’s interview of her, and the notes might have undermined his claim that the man he selected exhibited more knowledge of the job than she did and might also have confirmed Talavera’s assertion that Streufert asked her different questions than he asked of the men he interviewed. See Byrnie,
A reasonable jury could conclude that Streufert’s non-accidental destruction of his notes supports an inference that the notes would have contained information favorable to her claim. For example, Streufert admitted that he could not recall whether Talavera had mentioned relevant portions of her prior federal government experience. He also admitted that when in the past he had been involved with an EEO complaint about his selection of a man rather than a woman, he was asked to submit his justification and had done so in writing. Also, a reasonable jury could find that the statement in Streufert’s deposition that he knew that agencies are required to keep records, but he thought it was Human Resources’ responsibility to do so, was to some extent contradictory with the statement in his prior affidavit that he was not aware of any policy concerning note retention by selecting officials. Given his failure to enter notes on his promotion decision into the Human Resources computer system, it is unclear how he imagined that Human Resources would be able to keep records on the promotion decision when he had provided them no notes on his selection decision.
The district court thus erred in finding that Talavera was entitled to only a “weak adverse inference” of spoliation, and that “[t]he destruction of evidence, standing alone, is [not] enough to allow a party who has produced no evidence — or utterly inadequate evidence — in support of a given claim to survive summary judgment on that claim.” Talavera,
Given the USAID’s proffer of a legitimate, nondiscriminatory reason for Streufert’s selecting Mira — that, according to Streufert, Mira performed better during his interview than Talavera and was the only candidate who had learned the technical information Streufert was assessing — the question is whether Talavera
By contrast, Talavera failed to present evidence from which a reasonable jury could find that her June 2004 non-promotion was the result of unlawful retaliation by Streufert for her June 8, 2004 EEO complaint regarding the unwarranted referral for a mental health screening. To prove unlawful retaliation Talavera had to show that Streufert, who made the promotion selection, had knowledge of her protected activity. See Jones,
Talavera asserts that Streufert worked closely with Coston and Blackshaw, discussing personnel matters in the Office of Security on a regular basis and they hung out together. She had told Coston and Blackshaw that she was going to file an EEO complaint about their referral of her for a mental health screening. She therefore concludes that Streufert must also have known given the close temporal proximity between the protected activity on June 8, 2004, when she filed her EEO complaint, and his promotion decision on June 16, 2004. Although an adverse action that occurs shortly after protected activity can be part of a finding of retaliation, see Clark County School District v. Breeden,
Accordingly, we affirm the grant of summary judgment except with regard to Talavera’s June 2004 non-promotion gender discrimination claim, which we remand to the district court.
Notes
. Talavera worked at the General Services Administration ("GSA”) from 1985 to 2001. From 1994 to 2001 she was a Physical Security Specialist focusing on crime prevention and disaster preparedness; from 1985-1994 she was an Equipment Specialist working extensively with outside contractors and vendors. While at GSA, Talavera received training in physical security, including from the Federal Law Enforcement Training Center, the American Society for Industrial Security, the Occupational Safety and Health Administration, and the Academy of Physical Security. She was named GSA Employee of the Year in 1998. While working in the USAID Office of Security, Talavera received excellent performance evaluations and cash awards in the Personnel, Information and Domestic Security Division, and was approved for a cash award based on her outstanding performance in the Physical Security Program Overseas Division, On the Spot Cash Award (May 27, 2004).
. Cf. Harbor Ins. Co. v. Schnabel Foundation Co., Inc.,
. Talavera cites United States v. Castleberry,
Concurrence Opinion
concurring:
I join the court’s opinion fully but wish to state that I think this is a close case. We affirmed virtually all of the district court’s determinations — including its conclusion that Talavera’s discharge was not discriminatory. Talavera, who was a marginal employee — as reflected in her misrepresentations described in the district court opinion, see Talavera v. Fore,
