Speed v. Cocke, 57 Ala. 209

BRICKELL, C. J.

The relator, John B. Cocke, administrator of the estate of one Woodson Cocke, filed a petition, addressed to the Circuit Court, praying a writ of mandamus to be directed to the court of county commissioners, the judge of probate, and the treasurer of the county of Perry. The right to the writ is founded on the averment that the relator is the holder of a warrant on the county treasurer, drawn by the judge of probate, on the 10th day of Septem*213ber, 1866, pursuant to an order of the court of county commissioners held on the fourth day of September, 1866, for the pаyment of the sum of four thousand one hundred and fifty-eight 44-100 dollars to the intestate of the relator, on the third day of December, 1867. That the warrant was on the 17th day of September, 1866, presented to the county treasurer, who endorsed the same as registered with him on that day. That said warrant issued to the intestate for an indebtedness of the county, the amount of which was allowed to him by the court of county commissioners, at the time and in the manner set forth in the warrant, and in pursuance thereof, the judge of probate drew said warrant. A copy of the order averred is exhibited, and to account for an apparent ‘discrepancy between the amount therein stated, $4,149.74, rand the amount of the warrant, $4,158.44, it is averred other indebtedness, justly due from the county to the intestate, was .added. It is further averred that the General Assembly passed an act, entitled “ an act to register and pay the debt of “Wilcox, Perry, Butler and St. Clair counties,” approved December 28, 1868, pursuant to which the relator filed said warrant with the judge of probate of said county, within three months from the first day of January, 1869, and demanded of the court the issue of bonds of the county in payment of it, in accordancе with the provisions of said act. “That the court refused to issue said bonds, and proceeded to disallow and reject said warrant as a proper and just claim against said county. It is further averred that the county treasurer, in obedience to the order of said court disallowing and rejecting said warrant, refuses payment thereof, though he has paid claims over which said warrant was entitled to priority. The further averment is made that the commissioners have not levied any tax for the payment of this -claim, but have levied taxes to the full extent to which they arе authorized. The prayer of the petition is for a mandamus compelling the commissioners court, the judge of probate, and the county treasurer, to issue the bonds of the • county, pursuant to the act of December 28, 1868, in payment of said warrant, with the interest thereon from the first day of April, 1869, when, it is averred, other bonds were issued under the said act. Or, if that be not the appropriate relief, ■ that a writ of mandamus issue to the court of county commissioners, requiring them, on the next annual assessment of county taxes, to levy a tax for the payment of .said warrant. Notice of sаid petition was given to the .-respondents, who appeared and. filed an answer denying the *214validity of said warrant — denying tbe authority of thejudge of probate to draw the same, and denying that the court of county commissioners had made any allowance of the claim alleged to be due the intestate of the relator; denying any indebtedness of the county to said intestate. Insisting that-if there was any such indebtedness, it was founded on an illegal consideration, the sale to the county of corn for the support of the families of indigent Confederate soldiers; thаt it was contracted during the war with the intent to aid the State of Alabama, and the Confederate States, in the prosecution of hostilities against the United States. It is further insisted the relator, having filed the warrant in the office of the judge of probate, under the act of December 28, 1868, and demanded the issue to him of the bonds of the county, pursuant to said act, the court of county commissioners had jurisdiction to pass on its validity; and the judgment of the-court that the warrant is invalid, is conclusive on the relator.

There are other averments in the petition and the answer not material to notice in the view we take of the case. The relator, by replication, traversed the answer, putting in issue the matters of fact to which we have referred.

The issue was tided by the court, without the intervention-of a jury, and a judgment rendered, awarding a peremptory mandamus, compelling the respondents to issue to the relator bonds of the county in payment of said warrant, with interest thereon from the 3d day of December, 1867, deducting partial payments, and computing the interest as required by the statute in case of partial payments. That judgment is-now assigned as error.

1. We have no statute, other than-the act of February’ 26, 1876, (Pamph. Acts, 1875-6, p. 207), which defines or ’ regulates the mode of procedure and the practice to be observed on applications for writs of mandamus. The practice has not been uniform, so far as we are informed. Sometimes a motion for a rule nisi has been submitted to the court, ‍​‌​‌‌‌‌​​‌​‌​​​​​‌‌‌​‌​‌‌‌​​‌‌​‌‌​​‌​‌​‌‌​‌​​‌‌‌‍and if the motion presented a prima facie right to the writ, the rule was awarded, and on its return, and the answer,, it was finally adjudged whether the party was or was not entitled to a peremptory mandamus. In other cases notice of the motion for the rule nisi has been given, and there being no сontroversy as to matters of fact, the parties were heard, and judgment pronounced as to the right involved, which was accepted as conclusive. In other cases, the mode of procedure adopted in this case has been pursued, and final judg-ment rendered on the petition and answer, awarding or’ *215refusing a peremptory mandamus. The statute of February 26, 1876, simply authorizes the contest of the return or answer of the respondent; thereby changing the rule of the common law, which had been previously recognized, that rendered the return or answer, if sufficient in law, conclusive :in point of i&ct.—Commissioner’s Court of Tallapoosa v. Tarver, 21 Ala. 667. Whether the one or the other mode of procedure is adopted, the relator must show to the court that he ■ has a clear legal right to the performance of the act or duty demanded, and that on demand, the respondents have neglected or refused performance. — Moses on Mandamus, 204. “The invariable test by which the right of a party applying for a mundamus is determined, is to inquire, first, whether he has a clear legal right; and if he has, then, secondly, whether there is any other adequate remedy to which he can resort to enforce his right.—Withers v. State, 36 Ala. 260.

2. The right of the relator, in any aspect of the case, depends on the validity of thе warrant preferred as evidence of the indebtedness of the county. It is essential to the validity of the warrant that it should have been drawn by the judge of probate, in pursuance of an order of the court of county commissioners allowing to the intestate a claim against the county with which the county was legally chargeable. These things must concur; without the authority of the court of county commissioners, the judge of probate can not draw a warrant on the county treasury; and if such authority is given, if the court has allowed a claim against the county, and the warrant is drawn, payment of it can not be enforced, if the claim was not legally chargeable on the county — if it was not founded on a consideration for which the county has capacity to contract debt, or to incur liability.

3. The court of county commissioners is, by statute, declared a court of record — R. C. § 825. The judge of probate is its principal judge, the keeper of its records, and required to record its proceedings. — B. C. § 833. A duty with which it is charged, is the audit and allowance in term time, of claims against the county, which must be presented to the court, within twelve months after they accrue or become due. A failure to present them, operates a bar to their allowance. If allowed, the duty of the judge of probate is to draw a warrant on the county treasury for the sum allowed. If disallowed, they become the subject of an ordinary civil suit against the county. — B. C. §§ 907-909. The policy of the statutes is to subject all claims to the scrutiny of the court of county commissioners, through whose agency such claims *216must be created, and the exemption of the county from litigation involving them. If the claim has not been disallowed by that court, it can not become the matter of judicial contestation ; unless, having allowed it, the court should fail to exercise the power of taxation with which it is clothed, so that the treasury may be supplied with funds for its payment; or the allowance should have been induced by fraud or mistake, or the consideration of the claim should have subsequently failed. The allowance of the claim must be matter of record. A court of record speaks only through its records. A written memorial is the only evidence w‘hich other courts can receive of its proceedings, whether it is of the exercise of judicial power, or of mere ministerial authority and duty. Wade v. Odeneal, 3 Dev. 423. It is this memorial which imports absolute verity and forecloses controversy. Without adverting to the manifest variance between the warrant, not only in amount, but in the time at which the court of county commissioners allowed the claim against the county, in favor of the intestate of the relator, and the transcript of the court of county commissioners, exhibited with the petition, and introduced in evidence, we can not regard that transcript as the record of the allowance of a claim against the county. The judgment, decree, or order of any court, to be operative, must be certain and complete in itself, without reference to anything else by which to ascertain its meaning.—Dickerson v. Walker, 1 Ala. 48; Spence v. Simmons, 16 Ala. 828. It must appear to be the act of the court; if the court is exercising judicial power, the adjudication by the court, the sentence it pronounces; or, if the court is exercising ministerial power, the action of tile court as expressed by the court. Hinson v. Wall, 20 Ala. 298; Freeman on Judgments, §§ 47-52. In Wade v. Odeneal, 3 Dev. 423, to which we have already referred, the action was to recover a penalty, givеn by statute, for collecting taxes of one whom the sheriff had returned as insolvent; and it was necessary the plaintiff should show that ‍​‌​‌‌‌‌​​‌​‌​​​​​‌‌‌​‌​‌‌‌​​‌‌​‌‌​​‌​‌​‌‌​‌​​‌‌‌‍he had, on the return of the sheriff, been, by the county court, adjudicated insolvent. A list of the insolvent tax payers, in the handwriting of the sheriff, was introduced, on which was indorsed the word allowed. The clerk of the county court was introduced, and proved that no other order was made by the court, and that the defendant had settled the taxes according to the list. The court said: “The question is, how this judgment is to be proved .(the adjudication of the county court on thе return of insolvent tax payers made by the sheriff.) “Courts of record *217:speak only in their records. They preserve written memorials of their proceedings which are exclusively the evidence of those proceedings. If they choose to keep minutes, which they understand, and can act on to their .satisfaction, it is well. If, from them, they can undertake afterwards to.draw ■ out the record to perpetuate it to their successors, or to communicate its contents to another, I know nothing to prevent ■ them but the difficulty in their own minds of being sure they make it what it was оriginally intended to be. But, until the record be so framed, another court cannot know more than the words of the minutes themselves import. The records may be identified, but their contents cannot be altered, nor their meaning explained by parol. The acts of the court ■ can not be thus established. Here the testimony of the witness was indispensable to make out a case. Had he sent a transcript, under the seal of his office, of what was deposited there, nothing could be made of it.” It is not to be expected that the records of inferior tribunals, like the commissioners court, will be kept with the technical accuracy which is observed, or ought to be observed, in courts of general jurisdiction. However liberal other courts may be in construing such records, they cannot dispense with the essential requisites of certainty and completeness ; they can not know more than the words which may be found in them plainly import. The paper relied on does not indicate at what term the proceedings entered thereon were had.. If this defect is regarded as removed by the fact stated in the bill of exceptions, that thе proceedings were had at the regular term in April, 1866, a fatal uncertainty is, that without the aid of extrinsic evidence it can not be known what sum was allowed the claimant. As the paper appears in the present,record, the entries are in three parallel columns; the ■first of which contains the name W. Cocke, which may import ■that he was the claimant. The second contains the words: Ac at. for- corn furnished the poor of the county; balance due, $6,313.00, with interest from May 1, 1863, and may import ■jihat he presented to the court for allowance, an account for /corn furnished the poor of the county, the balance due on ( which was six thousand three hundred and thirteen dollars, which balance, with interest thereon, he claimed. The third column has the word alloioed, which seems intended rather as a caption to the column; we do not intend to lay any stress on its location. If the word stood by itself, and should be referred to the words found in the preceding column, the ■most latitudinous construction which could be given, would *218be that the claim, as presented, was allowed. But beneath, is found, in figures, $3,661.54. Referring these figures to the word allowed, and taking the whole entry together, it would import the court had allowed only “$3,661.54” of thе claim as presented, rejecting the remainder. But beneath, is the entry: Issued, $3,661.54, April 6, 1866; underneath which a line is drawn, and under the lineare the figures $3,661.54, and undr them the figures $488.20, to the left of which are the words to int.; on the same line a line is drawn, the figures added, and the product entered, $4,149.74. What sum are we to conclude was-allowed the claimant?’ Shall it be the sum first stated — $3,661.54—or the sum total of the several figures finally added, producing $4,149.74?’ Unless the paper discloses, with reasonable certainty, the amount allowed the claimant, it has not the certainty which must be found in an order allowing a claim. Certainty is еssential, that it may appear the warrant of the judge of probate, when drawn, is supported by the proper authority.. Suppose the judge of probate had refused to draw his warrant-on this record, it would scarcely be insisted that it discloses a clear legal right to either of the sums which are found in it. In Leveringe v. Dayton, 4 Wash. C. C. 698, a surety was-suing to recover of his principal the amount of a judgment recorded against him, founded on the obligation executed by the principal and ljimself, which he averred he had paid. He offered, in evidence, a paper properly cеrtified in these-words, viz: “ United States v. Leveringe. . . . On motion, judgment for the United States v. Leveringe; exit capias satisfaaiendmn, $1,602,” to which, in figures, were added interest and costs. The court say : “ The paper contains no judgment, nor even the minutes of a judgment, for any sum at all; unless we are to connect the figuring with the general entry, judgment for the United States, and then conclude the aggregate of the sums stated is that for which the judgment wras rendered ; which would be going further than any court,, in my opinion, ought to do.” No court can, with any reasonable certainty, without the apprehension ‍​‌​‌‌‌‌​​‌​‌​​​​​‌‌‌​‌​‌‌‌​​‌‌​‌‌​​‌​‌​‌‌​‌​​‌‌‌‍of injustice, and that it is either enlarging or diminishing the allowance made by the commissioners court, declare this paper shows an allowance of three thousand six hundred and sixty-one 51-100, or of four thousand one hundred and forty-nine 74-100 dollars. The uncertainty is fatal to as an order of“; allowance. The security of the public — the safety of the \ funds drawn by taxation from the people, and the security ¡ of individuals, demand that greater certainty shall be found *219in the orders of the court, which become prima faeie evidence of the indebtedness of the county and of individual right, and conclusive evidence of the authority of the judge of probate to draw warrants on the county treasury.

4. But if the record was not thus defective, we can not regard it as other than a memorandum, from which it may have been intended to draw out the record of the allowance of the claim, and not as the record of allowance itself. Such memoranda frequently exist, and may or may not be a sufficient predicate for the enti’y of judgment, or of the order which should have been entered nune pro tune; a matter which must be primarily considered and determined by the court having jurisdiction - to render judgment in the first instance. The statute requires that the commissioners court shall keep a registry of the claims which it may allow against the county. This registry is not the ordеr of allowance which must appear of record, but a memorandum, intended for the purposes of convenient reference for information as to the character, amount and time of allowance of claims which have passed the audit of the court. It serves, also, the purpose of ready comparison of the warrants drawn by the judge of probate with the claims allowed by the court, and of like comparison of the vouchers of the county treasurer. It is not, however, the record of the allowance ordered by the court, it is rаther a brief abstract of the contents of such record. The paper relied on, in form and contents, indicates that it is a transcript of this registry. It may be that it is a minute of’ what occurred in the court from which the judge of probate,„ who is pro hae vice the ministerial officer of the court, intended to draw out the original record, Memoranda of this-character have been before relied on in this court as record evidence of judgments, of that which must appear of record, as the exercise by the court of the power with which it is - clothed. — In Tombeckbee Bank v. Godbold, 3 Stew. 240, the action was against a sheriff for false return of an execution, and it was necessary to show a judgment supporting the execution. The paper offered in evidence was a transcript-from the Circuit Court of Washington county, containing a memorandum stating the names of the parties, plaintiff and’ defendant, opposite which was written, judgment at April term, 1821, and underneath was the entry, judgment for “$4,907.00,” underneath which was written, with interest up to April term, “$122.68;” a line was drawn, principal and interest were added, the product extended “ $5,029.68.” The-Circuit Court charged the jury this was not a sufficient judg,— *220■ment. The rulings of the court were affirmed, this court . saying: “ The statement offered in the court below for a judgment, can not be considered as suсh, but must be reviewed as a mere ‍​‌​‌‌‌‌​​‌​‌​​​​​‌‌‌​‌​‌‌‌​​‌‌​‌‌​​‌​‌​‌‌​‌​​‌‌‌‍memorandum of the clerk, from which a final judgment could thereafter be drawn up, which in the .absence of a disclosure by the record, we can not presume has been done.” The case of Hinson v. Wall, 20 Ala. 298, was an action on a judgment rendered in North Carolina. The evidence of the judgment was the record properly certified, in which was found the statement that a jury was • empanneled and sworn whose finding was for the plaintiff, assessing his damages to be five hundred and eighty-five dollars; “then judgment at September term, 1844, $585.” .This court said: “That which purports to bе a judgment is, at most, but a memorandum of the clerk, and not the solemn act of the court which finally declared and adjudged the rights of the parties to the suit to which it pertains.” If the statute had not declared the court of county commissioners a court of record, if it had only fixed the time of its terms, and required that within the term it should exercise its jurisdiction and authority, from the very nature of the jurisdiction and authority with which it is clothed, its recognition as a court of record would have been an inevitable necessity. It could not have been supposed, unless every suggestion of ordinary prudence was disregarded, that the evidence of its proceedings should rest in the fleeting memory of witnesses to its transactions, or be committed to the uncertainty of vague and indefinite memoranda, made by those who were present at these transactions, though in them they may have participated. It may be the practice of the court, in the first instance, to suffer its proceedings committed to loose memoranda; the court may understand these memoranda, and from them, aided by its own recollection, may determine whether the record subsequently made is the true record of the proceedings of the court. Another court, to which these memoranda may be certified, looks only to them, and from the words and all they reasonably import, must determine what is the character and effect of the memoranda. Implications, if any are to be indulged, are not aided by any extraneous knowledge of facts, and insufficiencies can not be supplied by that which may. remain in the breast of the judge who was present at the transactions to which they refer. We are not considering the question of the merе admissibility of evidence, but of the weight and effect of the evidence which supports the *221judgment rendered by the court, without the intervention of a jury. Waiving all question of the admissibility of the evidence, it is not sufficient to support the judgment. It fails to establish that the relator has a claim against the county, which has been audited and allowed by the court of’ county commissioners. It negatives the existence of any order of that court which could operate as authority to the judge of probate to draw the warrant on the county treasury in favor of the intestate of the relator.

5. The relator can claim that a mandamus shall issue only to compel the court of county commissioners to issue to him bonds of the county, pursuant to the act of December 28, 1868. The court is not authorized to levy a specific tax for the payment of any particular claim against the county. Its only authority is to assess a per centum annually on the State assessment. If it exercises this power, to the maximum of the per centum prescribed by the statute, its authority is exhausted and its duty performed, in reference to the payment of claims allowed against the county. The creditor must аwait payment from the county treasury, until his claim becomes payable in the order of its registration,, from the funds raised by taxation. It is averred in the petition, and seems to have been shown on the trial in the Circuit Court, that the commissioners court was not in default in the exercise of its power of taxation; that this power had been exhausted. This being true, there was in this particular, no neglect or refusal of performance of duty by the court, and the relator was without right to a mandamus.

6. If, as the petition avers, the county treasurer had disregarded the order of registration of the claim of the relator, paying other claims in preference to it over which it was entitled to priority of payment, and the validity of the claim was conceded, the statute provides a speedy remedy for the recovery of judgment against him and his sureties-for the amount of the claim, interest and damages. — (R. C. § 930.) Mandamus to compel him to pay is not an appropriate remedy.—Arrington v. Van Houton, 44 Ala. 284.

•7. We repeat, that in no event can a mandamus be awarded to the relator, except to compel the court of county commissioners to issue to him bonds of the county, pursuant to the act of December 28, 1868. This act provided for the registration in the office of the judge of рrobate, within three months after the first day of January, 1869, of all claims against the county existing on the first day of January, 1869. It next provides, that the court of county commis*222sioners shall issue bonds to an amount not exceeding twenty • thousand dollars, for the purpose of liquidating the registered .. debt of the county. The act does not distinguish between claims which have been audited and allowed by the commissioners court, and such as may not have been presented to, and of consequence not audited and allowed by the court. All, if existing on the first day of January, 1869, must be registered in the оffice of the judge of probate within three months, or, by force of the statute, they are rejected and .• disallowed. It can not be supposed that it was contemplated bonds should be issued for the liquidation of every claim which was registered without an inquiry into its justice or validity, or, though the court of commissioners should know • of its invalidity. The judge of probate is charged only with the ministerial duty of registration, has no power to inquire into the validity of any claim; when it is presented, he must register, and his whole duty is performed. The ■ court of commissioners have authority to issue the bonds for the liquidation of the registered debt. The power includes the power to inquire into and pass upon the validity of the debt, the bonds liquidated. Whoever having registered his claim with the judge of probate, claimed of the court the issue of bonds in liquidation of it, submitted to the jurisdiction with which the court is clothed, and must abide the judgment it may have rendered until that judgment shall be reversed by an appellate tribunal. It is a rule of very general application in the construction of statutes, that when a power is given in general terms by a statute, everything to make it effectual is given‘by implicatiоn.—9 Bac. Ab. 219, 220. The power given to the commissioners court is that of* issuing bonds, not in payment of claims merely, but of the debt of the county which has been registered. The power . can not be effectual unless it involves the power of determining what claims, which have been registered, are debts of the county. In the exeroise of this power, the relator having filed his claim ‘with the probate judge for the issue of bonds, the court adjudged the claim invalid. Whether rightfully or wrongfully is not the subject of inquiry in this collateral proceeding. The adjudication is conclusive until successfully . assailed on error. It may be that notice was not given the relator of the time the court passed judgment on the claim. He was the actor in the court — had caused his claim to be registered, and invoked the exercise of the power of the •• court. The regularity of proceedings in all courts, charged ..-.him with the duty of being present at the terms of the court *223until final action was had on the application he had made; he is charged with notice of all the proceedings in the court subsequent to the registration of the claim.—Duffee v. Buchanan, 8 Ala. 27; Harrison v. Meadows, 41 Ala. 274.

8. In Commissioners Court v. Moore, 53 Ala. 25, we held that under the general statutes the allowance by the commissioners court of a claim against the county was an executive, not a judicial act; that the allowance operated an ■ admission of indebtedness, the court could not at a subsequent term retract, by annulling or vacating it. We are satisfied with that decision. The manifest difference between that case and the present, is that the statute under ■ consideration confers on the commissioners court necessarily the power, and imposes the corresponding ‍​‌​‌‌‌‌​​‌​‌​​​​​‌‌‌​‌​‌‌‌​​‌‌​‌‌​​‌​‌​‌‌​‌​​‌‌‌‍duty of inquiring into and determining the validity of all claims, which may Be registered, if it exеrcises the authority of issuing bonds -,ibr the liquidation of such claims. The general statutes do ■ not confer the power nor impose the duty of recalling the : allowance of claims. There is no necessity for the existence of such power. The allowance operates merely an admission of indebtedness, and if improvidently made, it may be shown, whenever it is attempted to enforce the claim. In t the present proceeding the relator could not claim a reversal . of the judgment of the commissioners court, disallowing his claim, and refusing to issue bonds for its liquidаtion, as • a part of the registered debt of the county. So long as that judgment remains of force, it is conclusive that he has not a legal right to the issue of the bonds, under the act of December 28, 1868.

9. It is not necessary to inquire whether the evidence discloses that there was a debt due from the county to the intestate of the relator. Or, if there was such debt, whether it was contracted by the court of county commissioners, in the exercise of its general power and duty to provide for the poor of the county, or, whether it was contracted under the statutеs enacted during the war, for the relief and benefit ■of the indigent families of Confederate soldiers. However praiseworthy may have been the spirit and motive of these latter statutes, they cannot be read without the’ conviction - that they were intended to aid in the prosecution of the war . against the United States. Such being their intent and purpose, contracts made in pursuance of them must share the date of all similar contracts made in violation of the Constitution or laws of public policy of the United States.—Patton v. Gilmer, 41 Ala. 176—(s. c. 42 Ala. 528); Sheppard v. Reese, *22442 Ala. 329; Bibb & Falkner v. Commissioners Court, 44 Ala. 119; Oxford Iron Company v. Quinchett, 44 Ala. 487; Oxford Iron Company v. Spadley, 46 Ala. 98; Milner v. Patton, 49 Ala. 423.

The judgment must be reversed, and in obedience to the practice generally pui’sued in this court, the cause will be remanded.

Case Details

Case Name: Speed v. Cocke

Court Name: Supreme Court of Alabama

Date Published: Dec 15, 1876

Citation: 57 Ala. 209

Court Abbreviation: Ala.