After conducting a preliminary investigation, the District of Columbia Office of Human Rights (OHR) found that there was no probable cause to support appellant Timothy Sparrow’s allegations that appel-lee R.B. Properties: (1) failed to provide him with a reasonable accommodation for his disability; and (2) terminated him in retaliation for requesting a reasonable accommodation. Upon reconsideration at Sparrow’s request, OHR affirmed its initial determination that there was no probable cause. Mr. Sparrow appealed OHR’s decision to the District of Columbia Superior Court, whex*e it was affirmed in a written order. We now consider Mr. Sparrow’s appeal of the trial court’s decision to uphold OHR’s probable cause finding, in which Mr. Sparrow contends that: (1) OHR erroneously concluded that R.B. Properties engaged in an interactive process with him to identify a reasonable accommodation; (2) there was not substantial evidence to support OHR’s finding that R.B. Properties’ offer to demote Mr. Sparrow and reduce his salary and weekly hours was a reasonable aсcommodation; and (3) OHR placed an overly onerous burden on Mr. Sparrow to rebut R.B. Properties’ allegation that Mr. Sparrow was terminated for poor performance. We remand to OHR for further proceedings not inconsistent with this opinion.
I.
Mr. Sparrow’s OHR complaint challenged his demotion and subsequent dismissal from his employment at the Sea Catch Restaurant in Washington, D.C. His complaint alleged the following sequence of events. While working as the “Director of Restaurant/Catering” at the restaurant, Mr. Sparrow was diagnosed with “an extremе case of degenerative joint disease in his left hip” on February 26, 2009. The next day, Mr. Sparrow informed R.B. Properties of his condition, which required him to use a cane until he was able to get a hip replacement. Pursuant to his doctor’s recommendation, he requested to reduce his usual 65-hour work week by 10-15 hours and to spend less time on his feet while at work. Mr. Sparrow claimed that after his limp became noticeable, Tom Whitney, the Director of Quality Assurance, expressed concern about how the limp appeared to the restaurant patrons and told Mr. Sparrow that he wanted the condition “addressed as soon as possible.” Mr. Sparrow further claimed that when
During OHR’s initial investigation to determine whether there was probable cause tо support Mr. Sparrow's allegations of disability-based discrimination, Mr. Sparrow submitted affidavits from his colleagues at Sea Catch Restaurant and copies of emails that he sent to R.B. Properties’ management.
R.B. Properties responded to Mr. Sparrow’s claims of discrimination by claiming that it had accommodated Mr. Sparrow’s disabling condition by reducing his hours and reducing his responsibilities. R.B. Properties further argued that Mr. Sparrow was terminated because of his poor performance — not his disability. To support these claims, R.B. Properties produced affidavits from Mr. Whitney; Lisa Hornstein, Vice President of Sales and Marketing; and James Martens, Executive Vice President/CFO. These affidavits, which were identical apart from the affi-ants’ names and titles, provided examples of Mr. Sparrow’s poor performance over the course of the eight months that Mr. Sparrow worked at the Sea Catch Restaurant.
Based on the evidence it received during its preliminary investigation — and without conducting a hearing — OHR determined that there was no probable cause to suрport Mr. Sparrow’s allegations that R.B. Properties failed to provide a reasonable accommodation and terminated his employment in retaliation for his reasonable accommodation request. Mr. Sparrow filed a “Request for Reconsideration” to OHR in which he alleged that OHR’s “no probable cause” findings misstated a material fact by finding that Mr. Sparrow’s demotion amounted to a reasonable accommodation. Mr. Sparrow further alleged that OHR misapplied the law by: (1) not considering whether R.B. Properties engaged in an interactive process with Mr. Sparrow to provide a reasonable accommodation; (2) not finding that R.B. Properties “acted in bad faith when it failed to engage in an interactive process”; and (3) imposing an overly onerous evidentiary burden on Mr. Sparrow to rebut the legitimate reason proffered by R.B. Properties to support its decision to terminate Mr. Sparrow.
Without conducting a hearing, OHR addressed Mr. Sparrow’s request for reconsideration in a written “Determination on Complainant’s Request for Reconsideration.” OHR explained that Mr. Sparrow had not refuted the evidence presented by R.B. Properties, which showed that it accommodated Mr. Sparrow by reducing his hours and responsibilities, and that Mr. Sparrow failed to refute the legitimate reason that R.B. Properties offered for Mr. Sparrow’s termination. Accordingly, OHR affirmed its initial determination.
Mr. Sparrow appealed OHR’s decision to the D.C. Superior Court. Judge Todd E. Edelman issued a written opinion affirming OHR’s findings. Mr. Sparrow filed a timely appeal of the trial court’s
II.
“We review a Superior Court ruling on an agency decision in the same fashion in which we would review an agency decision if it were appealable directly to us.”
At the outset, we emphasize that the role of OHR’s preliminary investigation is limited. In an employment discrimination case brought under the District of Columbia Human Rights Act, OHR conducts an initial investigation to determine whether there is probable cause to credit the complainant’s allegations.
To determine whether OHR properly concluded that there was no probable cause to support Mr. Sparrow’s allegations of disability-based discrimination, we address his challenges to three aspects of OHR’s findings. First, we consider whether substantial evidence supported OHR’s finding that R.B. Properties did engage Mr. Sparrow in interactive dialogue to identify a reasonable accommodation. We then consider Mr. Sparrow’s claim that OHR failed to consider “credible, probative and substantial evidence that R.B. Properties failed to provide Mr. Sparrow with an accommodation.... ” Finally, we consider whether substantial evidence supported OHR’s finding that Mr. Sparrow failed to show that R.B. Properties’ proffered reasons for terminating him were mere pretext. To resolve these issues, we note that we “effectively incorporate judicial construction of related anti-discrimination provisions of the Americans with Disability Act (ADA).... ” Hunt v. District of Columbia,
A.
The interactive process serves “to identify potential accommodations that could overcome the employee’s limitations.” Id. at 992 (citation omitted). After an employee requests an accommodation, the employer engages in the interactive process by communicating with the employee to determine the appropriate reasonable accommodation. Taylor v. Phoenixville Sch. Dist.,
OHR determined that there was no probable cause to find that R.B. Properties did not engage Mr. Sparrow in an interactive process because R.B. Properties’ “witnesses maintain[ed] in their affidavits that ... [R.B. Properties] worked with [Mr. Sparrow] to meet his request” for accommodation and Mr. Sparrow failed “to provide further evidence to support his assertions.” However, in making this finding, OHR ignored other evidence undermining R.B. Properties’ claim that it engaged in dialogue with Mr. Sparrow before offering to reduce his pay by $13,000 and demote him. Indeed, both Mr. Sparrow’s and R.B. Properties’ version of events suggest that the parties’ only communications related to accommodating Mr. Sparrow’s disability were limited to: (1) Mr. Sparrow’s initial request for an accommodation; and (2) R.B. Properties’ offer of a position that provided reduced pay and fewer responsibilities. Therefore, the record reveals that the only effort R.B. Properties undertook to address Mr. Sparrow’s accommodatiоn request was a “take it or leave it” offer of a demotion. That is compelling evidence that R.B. Properties did not engage in an interactive dialogue. See Taylor, supra,
B.
We next consider OHR’s finding that R.B. Properties’ decision to demote Mr. Sparrow was a reasonable accommodation — as argued by R.B. Properties — rather than an adverse employment action — as argued by Mr. Sparrow. R.B. Properties argues that its decision to demote Mr. Sparrow was a reasonable accommodation
OHR found that R.B. Properties provided Mr. Sparrow with a reasonable accommodation because, per Mr. Sparrow’s request, the demotion served to reduce Mr. Sparrow’s hours and limited the time he spent on his feet. Yet, in light of the extent and implications of the reduction of hours, this action was not necessarily a reasonable accommodation. See Jay v. Intermet Wagner, Inc.,
Finally, we consider OHR’s finding that Mr. Sparrow failed to show that the legitimate reason that R.B. Properties cited for terminating Mr. Sparrow was mere pretext. Under the burden-shifting scheme that we apply to evaluate retaliation claims, the employee must proffer credible, probative, and substantial evidence thаt “the employer’s legitimate, non-discriminatory reason [for the termination] was not the actual reason [for termination] and that the employer intentionally discriminated against [the employee].... ” Brady v. Office of the Sergeant at Arms,
Here, R.B. Properties informed OHR that Mr. Sparrow’s “poor performance” was the reason for his termination. OHR found that “in detailing the reasons for his failure to consistently improve catering sales or bookings, [Mr. Sparrow] qualifies his performance,” but ultimately “does not succeed in proving that [R.B. Properties’] other reasons for demoting him and subsequently terminating his employment amount to pretext....” In making this finding, OHR improperly placed an overly onerous burden on Mr. Sparrow to prove that any evidence suggesting poor performance was false. Instead, during the investigative phase, Mr. Sparrow’s burden was to provide credible, substantial, and probative evidence that “the legitimate, non-discriminatory reason was not the actual reason [for termination] and that [R.B. Properties] intentionally discriminated against [him].... ” Brady, supra,
Accordingly, we REMAND this case to the trial court with instructions to remand to OHR for further proceedings not inconsistent with this opinion.
So ordered.
Notes
. Specifically, Mr. Sparrow offered statements from: Philip Li, a Sea Catch Restaurant bartender: Mariana Guevara, a former Sea Catch Restaurant co-worker; David Hou, a former co-worker at Sea Catch Restaurant and friend of Mr. Sparrow; and Miсhael Dad-dona, former general manager of another R.B. Properties’ facility, the State Plaza Hotel, where Mr. Sparrow worked before transferring to the Sea Catch Restaurant.
. Mr. Sparrow also submitted an August 1, 2008, email that he sent to the CEO detailing several problems that needed to be addressed at the Sea Catch Restaurant, which R.B. Properties' witnesses claimed that Mr. Sparrow had never brought to the attention of executive management. Mr. Sparrow’s email identified various problems, including "[m]ice issues,” smoke "coming into the banquet room,” leaks in the kitchen and raw bar, no smoke detectors in the restaurant, security system not working, elevator breaking down consistently, and a “large hole in the office ceiling.”
.The witnesses alleged the following examples of Mr. Sparrow’s poor performance: Mr. Sparrow "did not report an alleged physical altercation between restaurant employees,”
. Specifically, it indicated that either Mr. Sparrow or Mr. Sgro failed to: consistently call concierges every day, develop a "concierge blitz program,” develop a “local merchant program," “contact all competitive restaurant Catering Managers ... for overflow business,” contact past clients for upcoming business, and call hotels without restaurants for inauguration business. Moreover, Mr. Sparrow was specifically referenced for his failure “to look into joining the private dining group.”
. We require the Superior Court to review the agency decision first because "a finding by OHR of no probable cause [is] not an agency decision in a contested case in which a trial-type hearing is required, and ... such a finding is therefore not reviewable in this court.... [T]he petitioner’s only recоurse is a civil action in the Superior Court....” Simpson v. District of Columbia Office of Human Rights,
. If OHR does find probable cause to support complainant’s allegations, OHR recommends conciliation. 4 DCMR § 717.1 (2013). If those efforts fail, the matter is considered “at a public hearing before one or more members of the Commission or before an Administrative Law Judge.” 4 DCMR § 718.2 (2013).
. In Hunt v. District of Columbia,
. As with the ADA, Title 4 of the D.C. Municipal Regulations, which governs "Human Rights and Relations,” also does not explicitly require employers to engage in an interactive process.
. An employer has a "duty under the ADA [and] hence, under the DCHRA to make reasonable accommodation to the known physical or mental limitations of a disabled employee unless the employer can demonstrate that the accommodation would impose an undue hardship on the operation of its program." Hunt, supra, 66 A.3d at 991 (citation, internal quotation marks, brackets, and ellipses omitted). "The ADA further defines the term ‘reasonable accommodation' to include ‘job restructuring [and] part-time or modified work schedules.’ ” Breen v. Dep't of Transp.,
. OHR should remain cognizant of our earlier conclusion that there was not substantial evidence establishing that R.B. Properties en
