| Ky. Ct. App. | Nov 25, 1910
Opinion op the Court by
Beversing.
This is a graded school case. The appellants, who were plaintiffs below, brought this action against the appellees, trustees of the Sharpsburg graded common school, and the sheriff of Bath county, to enjoin the collection of the graded school tax. Upon a submission of the case the petition was dismissed. A reversal is asked for several reasons that will he noticed in the opinion.
The first error assigned is that the order directing the graded school election to he held is void because no order was entered on the order hook of the Bath county court showing that the petition required by tbe statu1had been filed. Section 4464 of the Kentucky Statutes provides in part that:
“It shall he the duty of the county judge in each county of this Commonwealth, upon a written petition signed by at least ten legal voters, who are taxpayers in the justice’s district, town or city of the fifth or sixth class in his county to make an order on his order hook, at the next regular term of his court after he received
The records of the county court, including the petition show the following facts: The petition when presented was endorsed “Filed December 11, 1905. J. T. Peters, Clerk,” and on the minute book of the Bath county court this entry made on the same date “Common Graded School, - Sharpsburg District. Petition "filed for graded school.” On the printed docket book of the Bath county court there was also made on December 11, 1905, this entry: “Ratcliff, Nelson and Atkinson and others, petition for graded school, Sharpsburg District. Petition filed. ’ ’
There was a regular order book for the court, but no entry in reference to the graded school was made on this book; nor were the minute book or docket book containing the entries before mentioned signed by the county judge.
Upon this condition of the record, it is insisted that as there is no order on -the order book of the court, or order on any record book of the court signed by the county judge showing that the petition was filed, therefore there is nothing to legally show that any petition calling for the élection was ever filed in the court, the argument being that the county court is a court of record and can speak only by its records as they appear upon the order book of the court, which has been signed by the county judge.
The question now being considered was before this court in Webb v. Smith, 99 Ky., 11" court="Ky. Ct. App." date_filed="1896-03-05" href="https://app.midpage.ai/document/webb-v-smith-7133336?utm_source=webapp" opinion_id="7133336">99 Ky., 11, and it was there said:
“It was insisted below, as we think properly, that the petition should have been presented to the county judge in term time and made a part of the record of the court. The statute provides that he shall not make the
In Wilson v. Hines, 99 Ky. 221" court="Ky. Ct. App." date_filed="1896-05-05" href="https://app.midpage.ai/document/wilson-v-hines-7133373?utm_source=webapp" opinion_id="7133373">99 Ky. 221, after approving the ruling in Webb v. Smith, it was said:
“In our opinion it was intended that the petition should be received in open court and there made a matter of record by the proper order entered on the order book showing that it had been received and filed, and the purpose of it. ” * * *
This was a local option case-, but section 2554 of -the Kentucky Statutes providing for the filing of a petition to have a local option election called is worded the same as the statute in reference to -the petition to call a graded school election.
Again, in Smith v. Patton, 103 Ky., 444" court="Ky. Ct. App." date_filed="1898-04-21" href="https://app.midpage.ai/document/smith-v-patton-7133822?utm_source=webapp" opinion_id="7133822">103 Ky., 444, the ruling in Webb v. Smith, and Wilson v. Hines, was referred to and approved.
In view of these authorities, we are of the opinion that the petition requesting the county judge to call a graded school election should be presented in open court and entered upon the order book of the county court as of the day it’is [filed. This does not mean that the entire petition must be entered on the order book, but enough should be entered to show that a petition was filed and the purpose of it. The fact that the petition was endorsed “Filed” and that an entry of its filing was made upon the Docket Book and the minute book of the court, do not meet the requirements of the statute as construed in the cases we have cited. It is doubtless true that the docket book and the minute book are record books of the county court, but they are not the record books in which are recorded the orders of that court. Each county court has an order book and in this book the acts and doings of the court are preserved and authenticated by the signature of the presiding judge. When we speak of the orders of the court, we have reference to the order book, and not the docket book or the minute book of the court. Neither the minute book nor the docket book are required to be, nor are they often signed by the judge of the court. It was not designed that the permanent orders of the court should be recorded or preserved in a docket book or a minute book. These books are merely
“We regard it as a book, used by the clerk, in which, to make memoranda of the proceedings of the court, while the court is progressing with business. The business transacted by the court, is stated in the minute book, in short notes, and these are written out in the order book, on record paper, at full length, as the clerk has time. When so written out, and signed by the judge, they constitute the proper records of the court, and until signed by the judge, they cannot with propriety be considered the record. We know, that the judges of the circuit courts, sometimes by signing the minutes, give, or attempt to give, the minute book, the force of a record ; but this is a practice, which we think, ought not to be tolerated. The minutes are, generally, too imperfect, to show clearly and fully, what the court has decided and done. ’ ’
In Johnson v. Commonwealth, 80 Ky. 377" court="Ky. Ct. App." date_filed="1882-09-23" href="https://app.midpage.ai/document/johnson-v-commonwealth-7131323?utm_source=webapp" opinion_id="7131323">80 Ky. 377, the court in approving what was written on the subject of minutes in the Chambers case, further said that “the signature of the judge to the minute book did not give to the entries therein the force and effect of regularly entered and signed orders on the order book.
In Fristoe v. Gillen, 26 L. R. 149, the court said, in speaking of an entry on the minute book showing that a judgment had been rendered in a case, naming it:
“This minute or order referred to was not a complete order and of binding effect, until spread upon the order book and approved and signed by the court ,on the first day of the succeeding term.”
But, notwithstanding the conclusion we have reached, as to the insufficiency of the record in failing to show that the petition was filed, the question arises, can the county court of Bath county at any time after the term at which the petition was endorsed “Filed” and noted on the minute book and docket book, make a nunc pro tunc entry upon the order book of the court that will be a compliance with the statute? The general rule is, although there are exceptions to it, that when an order or direction of court had been omitted from the record by
“Nor is there a limitation upon the time when it may be done, unless such be found in the modern statutes of limitations; -one instance being recorded where such an entry was made 23 years after the judgment was rendered. * * * For that reason, and to that end, in pursuance of the maxims, just quoted, the courts will enter a judgment which was in fact rendered, but which though the omission of the clerk, or other casualty, has not been recorded; but, before proceeding to order such judgment entered as x>f the date of its rendition, strict evidence is required that it was them, so rendered. Therefore, the rule is that such judgment-can be entered only upon evidence of the fact of its rendition contained in the record itself.” See further, Monarch v. Brey, 106 Ky., 688" court="Ky. Ct. App." date_filed="1899-05-25" href="https://app.midpage.ai/document/monarch-v-brey-7134208?utm_source=webapp" opinion_id="7134208">106 Ky., 688; Boyd County v. Ross, 95 Ky., 167" court="Ky. Ct. App." date_filed="1893-12-02" href="https://app.midpage.ai/document/boyd-county-v-ross-7132909?utm_source=webapp" opinion_id="7132909">95 Ky., 167; Raymond v. Smith, 1 Met. 65" court="Ky. Ct. App." date_filed="1858-06-16" href="https://app.midpage.ai/document/raymond-v-smith-7383273?utm_source=webapp" opinion_id="7383273">1 Met. 65.
As further illustrating the extent to which the courts have gone in authorizing the entry of nunc pro tunc orders at the same or a subsequent term, we refer to Wright v. Nicholson, 134 U.S., 136" court="SCOTUS" date_filed="1890-03-03" href="https://app.midpage.ai/document/in-re-wight-92714?utm_source=webapp" opinion_id="92714">134 U. S., 136, 33 L. Ed. 865, in which the Supreme Court of the United States, cited with approval a Minnesota decision holding that in a criminal case after trial and verdict and after the case had been carried to the Supreme Court of the state, the the record of the proceedings on the trial might be
The matter before us furnishes a good illustration of the justice as well as the propriety of the rule of practice we are considering. It was manifestly intended by the county court to comply with the statute in filing this petition, because on the following county court day an order was made as requested by the petition, reciting the fact that it had been filed at the December term, 1905. The failure to make the proper entry on the Order Book of the court was clearly an omission on the part of the clerk of the court, who failed to transfer to the Order Book the minutes placed on other books in order that they might be transferred to the Order Book. That the petition itself, and the endorsement thereon, and the entry in the Docket Book as well as the Minute Book, furnish ample record evidence upon which to base a nunc pro turne order, is not open to doubt. Nor can it be maintained that this order will now work injustice to any one except the parties to this litigation, who are making the technical argument that the election should be declared invalid because of this omission of the clerk of the court. But, as to them, can it be said that their rights were prejudiced by the omission of the clerk or that they will be prejudiced if the record is now completed as it should have been when the petition was filed? There is no claim that the failure to put on the Order Book of the court the proper order deceived or misled any person, or that it in any wise affected the result of the election. Nor can it be said that the omission was due to the fault of any person except the judge or the clerk or that their failure to enter the order was other than a mere mistake due perhaps to the belief that it was unnecessary- So that the only ground upon which the complainants can insist that this order should not now be entered is that the failure to enter it when the petition was filed rendered the election invalid upon
Upon a full consideration of this objection, we do not think the failure to enter the proper order sufficient to overthrow the election, and the will of the people as expressed thereat; but, when the case goes back the lower court should direct the county court of Bath county to make an order upon its Order Book showing the filing of the petition on December 11, 1905.
The next assigned error is that the order of the countv court made at the January term, 1906, recites that the petition, requesting the election was signed by ten legal voters, giving their names, when in fact the number of names given is only nine, and among them is the name of R. A. Atkinson, who did not sign the petition. The insertion in the order of the name of
Another reason presented for declaring the election invalid is that R. L. Brown, who signed the petition, was not a property taxpayer. The evidence shows that Brown owned an interest in a store in partnership with his father, and although the store was assessed in the name of his father, the tax was.paid out of the firm’s assets, and so Brown paid a property tax. It is not therefore necessary to decide whether or not a petition signed by a voter who only paid a poll tax would be a sufficient compliance with the statute.
The next objections are that the boundaxy of the district is too indefinite, and that a’ portion of the territory embraced in the boundary was not in common school district No. 39. The petition for the election, as well as the order of the county court calling the election, described the proposed graded school district as common school district No. 39 in Bath county, and stated that it was not proposed to embrace within its boundary any territory outside of common school district No. 39. it appears that the lines of the district as described in the order calling the election embraced a few acres of land in common school district No. 40, and that there is some uncertainty in the boundary of the district. It is seldom that graded school districts are accurately surveyed. They are usually bounded by farms and residences, and this general boundary is a sufficient compliance with the statute provided it is capable- of - being ascertained with reasonable certainty. Jackson v. Brewer, 112 Ky. 554" court="Ky. Ct. App." date_filed="1902-01-29" href="https://app.midpage.ai/document/jackson-v-brewer-7134931?utm_source=webapp" opinion_id="7134931">112 Ky. 554. That the boundary of this district can be located is not seriously questioned. This being so, the - mere fact that there are some inaccurate lines or descriptions of the farms will
In Hundley v. Singleton, 23 Ky. Law Rep., 2006, one of the grounds upon, which the payment of the tax sought to be collected was resisted, was that the territory of the district embraced land and taxpayers more than two- and-one-half miles from the site of the proposed schoolhouse. In answer 10' this objection, the court said:
“The mere fact that the petitioners or county judge by mistake may have included taxpayers or property in the district outside of the two and one-half mile limit could not have the effect of invalidating the establishment of-the district. Neither could that-fact invalidate the election, unless taxpayers so included voted and their votes determined the result of the election. No tax -can be collected on property situated outside of the two and one-half mile limit.”
It is further insisted that the certificate of the officers of the election is insufficient. ■ The order of court calling the election directed t-be sheriff of Bath county, among other things, to hold an election on February 20, 1906, in Sharpsburg common school district No. 39, Sharpsburg being a town of the sixth class, to take the sense of the voters of the district upon the question whether or not they would vote a school tax of fifty cents on each one hundred dollars’ worth of property and a poll tax of one dollar and fifty cents on each white male inhabitant over twenty-one years of age. The report of the sheriff recites, among other things, that in obedience to the order he caused the election to be held in the district on the 20th day of February, 1906, and that the officers appointed by him held the election, and certified the returns to the Board of Election Commissioners. The Board of Election Commissioners certified that they had. canvassed the vote taken at the election to establish the' graded common school district- in district No. 39, at-Sharpsburg, Kentucky, and that at said' election 101
“We, James McQue, Judge, and Ben T. Wright, Clerk of the election to hold an election for the purpose of establishing a graded common school' at Sharpsburg, Bath County, Ky., District No. 39, do hereby certify that a,fter being appointed we took the oath and subscribed same to faithfully perform our duties; that on February 20, 1906, tl e day appointed by the order in the application of R. L. Sharp and others to hold same, we held said election, and return herewith the poll book to the County Election Commissioners, showing the vote for and also against the establishment of said graded common school at Sharpsburg, and also the votes cast for trustees as required in said order. Witness our hand, etc. ’ ’
All of these reports and certificates were entered upon the Order Book of the Bath County Court, and all of them should be read together. When so read there cannot be any question that the election was held at the time, place, and in the manner provided by law. Trustees of Fordsville Graded School v. McCarty, 24 Ky. Law Rep., 164. The certificate of the election officers when read in connection with the order of court calling the-election, the report of the sheriff, and the report of the Election Commissioners, is a substantial compliance with the law.
With the exception of the failure to enter upon the Order Book of the. court the fact that the petition was filed, there is no error in the record. But, for this error the.judgment must be reversed, with directions to proceed in conformity with this opinion.