BENCH TRIAL ORDER
Prisоn Legal News (“PLN”) alleges Sheriff Joe Chapman and Jail Commander
The Court has long wrestled with these multifaceted issues and carefully crafted its decision in balancing PLN’s constitutional rights against the practical concerns and limitations of the Walton County Jail. The path provided by legal precedent has not been a clear one. Nonetheless, aftеr considering the evidence and the applicable law, the Court makes the Findings of Fact and Conclusions of Law as stated herein. The Court grants judgment in favor of Defendants on PLN’s First Amendment claim as to Defendants’ postcard-only policy. However, the Court grants judgment in favor of PLN on its First Amendment claim as to Defendants’ original publication ban and PLN’s Fourteenth Amendment due process claim.
PROCEDURAL HISTORY
PLN filed suit in this Court on September 21, 2012, with an accompanying motion for preliminary injunction. Therein, PLN challenged Defendants’ publication ban, postcard-only policy, and notice and appeal policy.
During a telephone conference on January 16, 2014, the parties agreed to address PLN’s claims through the following bifurcated proceeding: (1) a bench trial to determine Defendants’ liability and PLN’s entitlement to injunctive relief; and (2) a jury trial to determine any resultant damages against Defendants in their individual capacities.
FINDINGS OF FACT
PLN is a nonprofit organization that publishes and distributes a variety of print materials, including Prison Legal News, a monthly periodical intended to address prisoners’ rights and educate the public
I. Censorship of Inmate Mail
Two Jail employees are charged with processing inmate mail.
A.Postcard-Only Policy
Effective April 8, 2011, the Jail adopted a policy restricting all non-privileged mail to postcards only (the “postcard-only policy”).
B. Publication Policy
Also effective April 8, 2011, the Jail adopted a policy prohibiting inmates from receiving publications “of any kind” through the mail.
C. Notice and Appeal Policy
When censoring postcards, the Guidelines direct the Jail employee to forward the correspondence to Defendant Harris or his designee for review before notifying both the addressee-inmate and author of the Jail’s censorship. Thereafter, the author has seven days to appeal the decision through a due process hearing with Defendant Harris or another uninterested third party who did not participate in the original censorship decision.
11. Censorship ofPLN’s Mailings
The Jail has censored a majority of PLN’s mail pursuant to these mail policies, including numerous periodicals, information subscription brochures, book catalogs,
III. Defendants’ Post-Litigation Revised Publication Policy
On October 1, 2012, ten days after PLN filed suit in this Court, Defendants revised the contested publication policy to allow inmates to individually order softbound books directly from a bookstore or publisher.
CONCLUSIONS OF LAW
PLN claims Defendants’ mail policies unlawfully infringe upon its right to communicate with the Jail’s inmate population and its right to appeal the Jail’s censorship decisions in violation of the First and Fourteenth Amendments to the United States Constitution. PLN therefore requests that the Court (a) issue a permanent injunction against Defendants in their official capacities requiring them to cease enforcement of the challenged provisions of its mail policy and afford PLN constitutional due process; (b) issue a declaratory judgment that the challenged policies and procedures violate the United States Constitution; (c) award compensatory, punitive, and nominal damagеs for each violation of PLN’s constitutional rights; and (d) award other appropriate costs and fees, including pre- and post-judgment interest and attorney’s fees pursuant to 42 U.S.C. § 1988.
In response, Defendants contend that each of the challenged policies survives constitutional scrutiny. Alternatively, Defendants assert that several of PLN’s concerns have been resolved by the Jail’s revised mail policies. Finally, Defendants claim they are entitled to qualified immunity in their individual capacities because their promulgation and enforcement of the contested Jail policies did not violate a clearly established constitutional right. The Court addresses each of these arguments in turn.
I. First Amendment Claims
PLN claims Defendants’ mail policies unconstitutionally restrict its freedom to communicate with the Jail’s population by imposing arbitrary and unnecessary restrictions on PLN’s correspondence. Although prison walls do not extinguish a free citizen’s or even a publisher’s right to communicate with in
Courts have long recognized “(1) the difficulty of running a prison, (2) the separation of powers concerns when a federal court assumes a function (prison administration) entrusted to the legislative and executive branches, and (3) the need for federal courts to accord deference to state authorities.”
In light of these circumstances, the United States Supreme Court has concluded that a prison regulation may impinge on a free citizen’s or entity’s freedom of speech if the Court determines that “it is reasonably related to legitimate pe-nological interests.”
Although courts afford prison administrators “considerable deference,” the Turner test “is not toothless.”
A. Postcard-Only Policy
Defendants’ postcard-only policy passes constitutional muster. The policy satisfies the first Turner factor because there is a rational connection between the postcard-only policy and the Jail’s legitimate penological interests in security and efficiency.
In opposition, PLN asserts Defendants cannot identify a single incident pri- or to the institution of the postcard-only policy when contraband successfully entered the Jail through multi-page letters. However, prison officials “need not demonstrate an actual danger in order to support the reasonableness of their determinations. It is enough to show that a potential danger exists.”
Sealed envelopes provide a greater opportunity for the introduction of drugs and weapons into jail facilities than postcards because envelopes can contain multiple pages of paper with folds and creases that lend themselves to smuggling contraband. Postcards have no folds or creases. Even if a jail staffer has to remove the stamp from a postcard to make sure no contraband lies beneath, that effort pales in comparison to the effort necessary to inspect a sealed letter.43
Moreover, since the institution of the postcard-only policy, each of the two Jail employees assigned to mailroom duties saves approximately two to three hours per day screening inmate mail.
The second Turner factor also weighs in Defendants’ favor. This factor directs the Court to consider PLN’s alternative options for еxercising its First Amendment rights under the contested policy.
In the context of the postcard-only policy, the right in question is primarily PLN’s ability to communicate with inmates through its subscription “info packs” and various multi-paged letters from its attorney and editor. While the postcard-only policy may be a frustrating and limiting alternative from PLN’s perspective, “alternatives need not be ideal; they need only be available.”
In addressing the third Turner factor, the Court must assess “the impact accommodation of the asserted constitutional right will have on guards and other inmates, and on the allocation of resources generally.”
The postcard-only policy has decreased the time spent processing mail by four to six hours each day, allowing two Jail employees to perform other duties as needed.
Finally, the fourth Turner factor requires the Court to determine whether the regulation is an exaggerated response to the Jail’s expressed concerns. Accоrdingly, the burden is on PLN to show obvious, easy alternatives that fully accommodate the publisher’s right at de minimis cost to the Jail.
B. Publication Policy
Unlike the postcard-only policy, Defendants’ original publication policy does not pass constitutional muster. Defendants contend that their total prohibition on the individual receipt of publications through the mail limits the amount of paper in each inmate’s cell, thereby reducing the risk of fire hazards, sanitation concerns, and the concealment of weapons. While these are all legitimate penological objectives, the Court cannot conclude they are rationally advanced by Defendants’ original policy.
Several courts have recognized the tenuous connection between prohibitions on inmates’ receipt of publications and fire or sanitation concerns.
Likewise, the Court is not persuaded that lifting the publication ban would cause a hazardous influx of publications. First, Defendants have not reported any such issue since they lifted the ban in accordance with their own revised policy and the Court’s preliminary injunction. Second, other Jail policies address this concern. Jail officials are directed to confiscate inmates’ possessiоns or other contents from their cells if the accumulation is “considered, excessive and constitute^] a safety, security or health hazard.”
While the Court is mindful that “responsible prison officials must be permitted to take reasonable steps to forestall” a threat to institutional security,
Although the first factor weighs heavily in PLN’s favor, the second Turner factor favors Defendants. Thе Court agrees with PLN’s assertion that traditional forms of in-jail communication such as phone calls and in-person visits are not suitable alternatives for the educational materials PLN seeks to provide through its periodicals and books. Likewise, other forms of media, like radio and television, cannot replace the written word.
Closely mirroring the first factor, the third and fourth Turner factors weigh in PLN’s favor. As discussed above, lifting the publication ban has had little or no impact on Defendants’ specific conсerns, since the Jail already has other, constitutionally valid policies that effectively address fire hazards, sanitation, and weapons concealment. Moreover, by enforcing these preexisting policies, Defendants can accommodate PLN’s constitutional rights at a de minimis cost without otherwise altering the Jail’s existing rules. Thus, PLN has demonstrated that Defendants’ publication ban represents an exaggerated response to their asserted penological concerns.
Based on the foregoing analysis, the Court concludes that the Jail’s original publication ban offends the Constitution even under the most deferential standard. The fact that the second Turner factor weights in Defendants’ favor is not sufficient to negate the merits of PLN’s claim. Defendants’ failure to demonstrate a rational connection between the publication ban and its asserted penological interests “renders the regulation unconstitutional without regard to the remaining three factors.”
II. Fourteenth Amendment Due Process Claim
Finally, the Court concludes that Defendants failed to provide a constitutionally adequate, minimum degree of due process to PLN when censoring its mailings.
To answer this question, Eleventh Circuit precedent directs this Court to apply the heightened due process standard established by the Supreme Court in Procunier v. Martinez.
The Jail’s censorship procedure is fundamentally flawed because it does not provide appropriate notice and appeal procedures for non-postcard mail. The Jail’s current “Censorship Guidelines” direct the Jail Commander, Defendant Harris, or his “designee” to “send notice to the inmate and author of the post card, whether it was an inmate or outside correspondent, that incoming or outgoing mail was censored.”
Moreover, Defendants admit that “[t]he Jail does not have a policy that requires а sender to be notified every time the Jail decides not to deliver to an inmate a book, magazine, or nonpostcard [sic ], i.e., multi-page, letter from the sender.”
Because the Court has found that the Jail’s individual publication ban violates PLN’s First Amendment rights, and the Jail’s notice and appeal policy violates PLN’s Fourteenth Amendment procedural due process rights, the Court must address whether PLN is entitled to any relief.
a) Damages
To determine whether PLN is entitled to any monetary damages, the Court must first determine whether Defendants, in their individual capacities, are shielded by the doctrine of qualified immunity.
For qualified immunity to attach, a public official must first prove that he was acting within the scope of his discretionary authority when the wrongful act occurred.
In determining whether a constitutional right is clearly established, the Court looks to binding precedent from the Supreme Court of the United States, the United States Court of Appeals for the Eleventh Circuit, and, in appropriate circumstances, a state’s highest court.
In this case, it is exceedingly clear that Defendants were acting within the-scope of their discretionary authority in promulgating and enforcing Jail policies. Accordingly, the burden shifts to PLN to demonstrate that qualified immunity does not apply.
1. Publication Policy
Although Defendants’ publication ban violates PLN’s First Amendment rights, PLN fails to demonstrate that the illegality of Defendants’ actions was clearly established by relevant Supreme Court or Eleventh Circuit precedent. PLN largely relies on authority outside the Eleventh Circuit in support of its argument; however, these cases have no bearing on the Court’s qualified immunity analysis. The Eleventh Circuit “has said clearly, consistently, and on numerous occasions that we may only consider the precedent of these courts in determining whether case law has ‘clearly established’ a right for qualified immunity purposes.”
PLN’s reliance on the Eleventh Circuit’s decision in Owen v. Wille
PLN’s remaining citations to pre-Tumer cases and sole citation to a post-Turner Supreme Court case are equally misguided. The majority of PLN’s cited cases predate Turner and therefore applied a less deferential approach to prison regulations.
Indeed, the very nature of the fact-specific Turner analysis tends to undermine PLN’s position. For example, in Beard v. Banks,
Based on the foregoing precedent, the Court concludes that Defendants’ policy was not so far-fetched that its illegality was necessarily obvious to a reasonable prison official. Rather, it was based on content-neutral criteria and left little discretion for Jail officials. Further, the policy was ostensibly grounded in concerns for prison order and security. In short, the unlawfulness of the publication ban was not clearly established. Defendants are therefore entitled to qualified immunity as to this First Amendment claim.
2. Procedural Due Process
The Jail’s notice and appeal policy violates PLN’s Fourteenth Amendment rights by failing to provide PLN with minimum procedural due process. As discussed above, Martinez set forth the three safeguards required each time mail is censored by a correctional facility: (1) notice; (2) an opportunity to protest that decision; and (3) referral to a prison official other than the original decisionmaker.
b) Equitable Relief
Finally, the Court must decide whether to issue injunctive or declaratory relief for Defendants’ unconstitutional publication policy and notice and appeal policy. Before reaching this matter, however, the Court must first assess whether Defendants’ revised publication policy and practices render PLN’s request for relief moot. The Court does not address the constitutionality of the revisions, however, because PLN did not challenge the revised policy in an amended complаint.
1. Defendants’ Mootness Defense
“[A] federal court has no authority to give opinions upon moot questions or abstract propositions, or to declare principles or rules of law which cannot affect the matter in issue in the case before it.”
As a general rule, a “defendant’s voluntary cessation of allegedly unlawful conduct ordinarily does not suffice to moot a case.”
“[0]nce a government actor establishes unambiguous termination of the challenged conduct, the controversy will be moot in the absence of some reasonable basis to believe that the policy will be
Having considered these factors, the Court concludes that Defendants have not unambiguously terminated the publication policy that deprived PLN of its constitutional rights; therefore PLN’s request for equitable relief is not moot. Although Defendants have memorialized their revised publication policy in written form, it is not absolutely clear that their challenged conduct has permanently ceased. To begin, the timing of Defendants’ policy changes creates ambiguity.
Further, the Court has no means of determining whether any of the aforementioned changes were the result of substantial deliberation. Defendants did not provide any insight into their deliberation process; they offered only vague explanations for their policy changes. When one Jail employee, Captain John Minton, was questioned about the revised publiсation policy, Minton vaguely responded that “[i]t had come up that we were looking into this and maybe ordering some magazine subscriptions. And so I said, well, let me do a survey and see what they want to get and I got the go-ahead.”
Defendants’ inconsistent and seemingly confused implementation of the revised publication policy also casts doubt on their
Finally, Defendants “continue to press ... that the voluntarily ceased conduct should be declared constitutional” and have “never promised not to resume the prior practice.”
2. Relief
PLN seeks both declaratory relief as to the constitutiоnality of the challenged policies and injunctive relief as to their enforcement. The Supreme Court has observed that “[o]rdinarily ... the practical effect of [injunctive and declaratory] relief will be virtually identical.”
Prospective relief in any civil action with respect to prison conditions shall extend no further than necessary to correct the violation of the Federal right of a particular plaintiff or plaintiffs. The court shall not grant or approve any prospective relief unless the court finds that such relief is narrowly drawn, extends no further thаn necessary to correct the violation of the Federal right, and is the least intrusive means necessary to correct the violation of the Federal right. The court shall give substantial weight to any adverse impact on public safety or the operation of a criminal justice system caused by the relief.142
The decision to grant or deny relief is an action of equitable discretion by the Court.
In light of these declarations, the Court concludes that injunctive relief is neither necessary nor appropriate.
CONCLUSION
After considering the evidence and applicable law, the Court makes the Findings of Fact and Conclusions of Law as stated herein. The Court DIRECTS the Clerk of Court to enter Judgment as follows:
(1) In favor оf Defendants on PLN’s First Amendment claim as to Defendants’ postcard-only policy.
(2) In favor of PLN on its First Amendment claim as to Defendants’ original publication policy and PLN’s Fourteenth Amendment due process claim.
a. The Court DECLARES that Defendants’ absolute prohibition on inmates’ receipt of publications through the mail violates the First Amendment to the United States Constitution.
b. The Court also DECLARES that Defendants’ notice and appeal policy, which only applies to postcards, violates the Fourteenth Amendment to the United States Constitution.
In light of the foregoing, the Court will promptly schedule a jury trial to determine the value of PLN’s damages as to its procedural due process claim.
Notes
. PLN’s Complaint separately challenged the Jail’s privileged mail policy; however, that issue has since been subsumed under the postcard-only policy challenge. January 16, 2014 Teleconference, p. 2 [Doc. 65],
. Order on Mtn. for Prelim. Inj., pp. 14, 20, 22 [Doc. 42].
. January 16, 2014 Teleconference, pp. 1-2.
. The Court declines to incоrporate any facts or conclusions expounded by PLN’s or Defendants’ experts. Neither expert assisted the Court, as the trier of fact, in understanding the facts in evidence or determining a fact in issue. See generally Fed.R.Evid. 702(a).
. Wright Dep., pp. 9,14 [Doc. 65]; Bench Trial Transcript, 3:21-7:25.
. Wright Deck, ¶ 2 [Doc. 85].
. Chapman Dep., pp. 54, 63-64 [Doc. 71],
. Grabowski Dep., pp. 7, 9, 17 [Doc. 70],
. See Chapman Dep., pp. 12-13, 22-23, 45-46; Harris Dep., p. 151 [Doc. 69].
. . Original Jail P & P 5.16(1) [Doc. 7-7],
. Id. at 5.16(II)N.
. Chapman Dep., pp. 34-35, 38; Grabowski Dep., pp. 16-17.
. Grabowski Deck, ¶5 [Doc. 21]; see Gra-bowski Dep., pp. 17, 62.
. Id. at 5.16(II)E.
. Id.
. Id. at 5.16(II)N.
. Defendant Chapman's Response to Requests for Admissions, ¶ 5 [Doc. 71-1],
. Wright Decl., ¶ 5 [Doc. 85],
. Wright Deck, ¶ 6 [Doc. 85],
. See Revised Jail P & P 5.16, 5.25 [Doc. 21],
. Id. at P & P 5.16(II)E.
. Id.
. Harris Dep., pp. 23-24, 32; Errata, p. 2.
. Harris Dep., pp. 23-24, 32; Bench Trial Transcript, 59:1-4, 74:20-24, 83:23-25.
. Bench Trial Transcript, 33:7-9.
. See Thornburgh v. Abbott,
. Turner,
. Jacklovich v. Simmons,
. Turner,
. Thornburgh,
. Turner,
. Id.; see Thornburgh,
. Thornburgh,
. Turner,
. Covell v. Arpaio,
. Thornburgh,
.
. Id. at 533, 535,'
. Turner,
. Harris Dep., pp. 126-27.
. Prison Legal News v. Cheshire, No. 1:04CV173DAK,
. Prison Legal News v. Babeu,
. Althouse v. Palm Beach Cnty. Sheriffs Office, No. 12-80135-CIV,
. Grabowski Deck, ¶ 5 [Doc. 21]; see Grabowski Dep., pp. 17, 62.
. Grabowski Dep., pp. 7, 62.
. Turner,
. Id.
. Thornburgh,
. Overton v. Bazzetta,
. See, e.g., United States v. Mills,
. Turner,
. Id.
. See also Daniels v. Harris, No. 3:11-CV—45 (CAR),
. See Grabowski Decl., V 5; Grabowski Dep., pp. 17, 62.
. Chapman Dep., pp. 34-35, 38; see, e.g., Prison Legal News v. Bezotte, No. 11-CV-13460,
. See Federal Bureau of Prisons Correspondence Policy [Doc. 96-1],
. See, e.g., Hrdlicka v. Cogbill, No. C 04—3020 MJJ,
. See Turner,
. Mtn. for Prelim. Inj. at 14 [Doc. 24].
. Inmate Handbook XI, pp. 14-20, PLN Tr. Ex. 6.
. See Turner,
. See, e.g., Mann v. Smith,
. See, e.g., Spellman,
. Inmate Handbook IV, pp. 5-6.
. Spellman,
. Id. at 1278-79.
. Inmate Handbook IV, p. 6.
. Id. at VIII, p. 11.
. Jones v. N.C. Prisoners’ Labor Union, Inc.,
. Tinker v. Des Moines Indep. Cmty. Sch. Dist.,
. See Jacklovich,
. Thornburgh,
. Chapman Dep., pp. 88-89; Grabowski Dep., p. 44; Harris Dep., pp. 89-90.
. See Bench Trial Transcript, 47:9-21.
. See Spellman,
. Jones v. Caruso,
. Fuentes v. Shevin,
. Arrington v. Helms,
. Perry v. Sec'y, Fla. Dep't of Corrs.,
. Procunier v. Martinez,
.
. Martinez,
.
. Id. at 1368.
. Original Jail P & P 5.16(II)N.6 [Doc. 7-7] (emphasis added).
. Id. at N.8.
. Id. atN.9.
. See Martinez,
. Defendant Chapman’s Response to Requests for Admissions, ¶ 5 [Doc. 71-1].
. Wright Dec!., ¶ 6 [Doc. 85],
. “Because qualified immunity is only a defense to personal liability for monetary awards resulting from government officials performing discretionary functions, qualified immunity may not be effectively asserted as a defense to a claim for declаratory or injunc-tive relief.” Ratliff v. DeKalb County, 62 F.3d 338, 340 n. 4 (11th Cir.1995); accord Swintv. City of Wadley,
. Kingsland v. City of Miami,
. Lee v. Ferraro,
. See Harbert Int’l v. James,
. Saucier v. Katz,
. Pearson v. Callahan,
. See Courson v. McMillian,
. Harlow v. Fitzgerald,
. Saucier,
. Anderson v. Creighton,
. Id. (internal citation omitted).
. Oliver v. Fiorino,
. Poulakis v. Rogers,
.
. Id. at 1237 n. 4.
. Gray v. Cannon,
. Hamilton v. Cannon,
. See Thornburgh,
. Id.
. Id. at 408,
.
.Id. at 524-25,
. Id. at 530,
. Id. at 535,
.Martinez,
. See Fed.R.Civ.P. 15. Cf. Prison Legal News v. McDonough,
. Church of Scientology of Cal. v. United States,
. United States Parole Comm'n v. Geraghty,
. Al Najjar v. Ashcroft,
. Id.
. Friends of the Earth v. Laidlaw Envtl. Servs.,
. Id. at 190,
. Doe v. Wooten,
. Id. (internal quotations omitted).
. Id.
. Id. (internal quotation omitted).
. Id. at 1322-23 (internal quotations and quotation marks omitted).
. Id.
. Id. at 1323.
. Rich v. Secy, Fla. Dep’t of Corrs.,
. See Revised Jail P & P 5.16 [Doc 21, pp. 39-42]; Jager v. Douglas Cnty. Sch. Dist.,
. Harrell v. The Florida Bar,
. Bench Trial Transcript, 81: 12-16.
. Id. at 81:19-23.
. Harrell,
. Harris Dep., pp. 23-24, 32; Bench Trial Transcript, 59:1-4, 74:20-24, 83:23-25.
. Bench Trial Transcript, 60:5-9, 84:7-10.
. See, e.g., Kikumura v. Turner,
. See Jager,
. Doran v. Salem Inn, Inc.,
. Bolin v. Story,
. 18 U.S.C. § 3626(a).
. eBay Inc. v. MercExchange, L.L.C.,
. See KH Outdoor, LLC v. City of Trussville,
. See, e.g., Spellman v. Hopper,
. Doran v. Salem Inn,
. Bell v. Wolfish,
