Pamela Davis v. Freedom of Information Commission Et Al.

47 Conn. Supp. 309 | Conn. Super. Ct. | 2001

[EDITOR'S NOTE: This case is unpublished as indicated by the issuing court.]

MEMORANDUM OF DECISION This is an administrative appeal from a final decision of the defendant, freedom of information commission (FOIC), brought pursuant to General Statutes §§ 1-206 (d) and 4-183 (b), by Pamela Davis, tax assessor of the city of Bridgeport, (tax assessor) ordering her to provide the complainant below, Barbara Brennan, with access to the motor vehicle grand lists for 1997 and 1998 and to strictly comply with the provisions of General Statutes § 1-210 (a).

The appeal of the FOIC order was timely filed and, after briefs were submitted, the court heard oral argument on January 3, 2001.

FACTS AND PROCEDURAL HISTORY

On March 2, 1999, Barbara Brennan, an insurance investigator, went to the city of Bridgeport tax assessor's office and asked to inspect the motor vehicle grand list books for 1997 and 1998. The tax assessor's office denied Brennan's request on the grounds that the tax assessor is prohibited from disclosing motor vehicle information contained in such lists pursuant to the Federal Drivers Privacy Protection Act,18 U.S.C. § 2721, et seq., (FDPPA) and number 97-266 of the 1997 Public Acts, amending General Statutes § 14-10. By letter dated March 2, 1999, Brennan filed a complaint with the FOIC alleging, inter alia¹, that the Bridgeport tax assessor had denied her access to inspect the motor vehicle grand lists for 1997 and 1998.

A contested administrative hearing was held on May 20, 1999, before hearing officer Colleen M. Murphy. On July 14, 1999, the FOIC held a hearing on Murphy's amended proposed final decision. The FOIC affirmed Murphy's proposed final decision and, on July 22, 1999, it issued a notice of final decision finding the tax assessor violated General CT Page 5741-dw Statutes § 1-210 (a) in denying Brennan access to the 1997 and 1998 motor vehicle grand list books and ordered the tax assessor to provide Brennan access to inspect the books and to "[h]enceforth strictly comply with the provisions of General Statutes § 1-210 (a)."

The facts underlying this case are essentially undisputed. The tax assessor challenges the final decision of the FOIC on the legal ground that they improperly concluded that neither the FDPPA nor General Statutes §§ 14-10 and 14-50a(d) prohibit the assessor from disclosing information contained in the records received from the department of motor vehicles or the motor vehicle grand lists compiled from such records.

JURISDICTION

The tax assessor is adversely affected by the decision of the FOIC in that she is faced with either complying with the FDPPA and §§ 14-10 and 14-50a, thereby violating the FOIC's orders, or complying with the FOIC's orders and arguably or possibly violating the FDPPA and §§ 14-10 and 14-50a. An agency that has been ordered by the FOIC to disclose information is aggrieved for purposes of an appeal from that order because failure to comply with the order could result in criminal and civil sanctions. See State Library v. Freedom of Information Commission,240 Conn. 824, 834, 694 A.2d 1235 (1997). Likewise, the tax assessor faces possible federal criminal and civil sanctions for violating the FDPPA pursuant to 18 U.S.C. § 2723 and 2724. "Aggrievement [necessary for standing for an administrative appeal] is established if there is a possibility, as distinguished from a certainty, that some legally protected interest . . . has been adversely affected." New England CableTelevision Assn., Inc. v. Department of Public Utility Control,247 Conn. 95, 103, 717 A.2d 1276 (1998).

The tax assessor is aggrieved and has standing to appeal.

STANDARD OF REVIEW

The FOIC is an administrative agency; see General Statutes § 1-205; and is, thus, governed by the Uniform Administrative Procedures Act, General Statutes § 4-166 et seq. General Statutes § 4-183 (j), which describes the Superior Court's standard of review of an agency decision, provides in pertinent part: "The court shall not substitute its judgment for that of the agency as to the weight of the evidence on questions of fact. The court shall affirm the decision of the agency unless the court finds that substantial rights of the person appealing CT Page 5741-dx have been prejudiced because the administrative findings, inferences, conclusions, or decisions are: (1) In violation of constitutional or statutory provisions; (2) in excess of the statutory authority of the agency; (3) made upon unlawful procedure; (4) affected by other error of law; (5) clearly erroneous in view of the reliable, probative, and substantial evidence on the whole record; or (6) arbitrary or capricious or characterized by abuse of discretion or clearly unwarranted exercise of discretion. . . ."

The ultimate determination is whether, in view of all of the evidence, the agency, in issuing its orders, acted unreasonably, arbitrarily, illegally or in abuse of its discretion. See Domestic Violence Servicesof Greater New Haven, Inc. v. Freedom of Information Commission,47 Conn. App. 466, 469-70, 704 A.2d 827 (1998). "Conclusions of law reached by the administrative agency must stand if the court determines that they resulted from a correct application of the law to the facts found and could reasonably and logically follow from such facts." NewHaven v. Freedom of Information Commission, 205 Conn. 767, 774,535 A.2d 1297 (1998). Ordinarily, great deference is given to the construction given a statute by the agency charged with its enforcement.Connecticut Assn. of Not-For-Profit-Providers for the Aging v. Dept ofSocial Services, 244 Conn. 378, 389, 709 A.2d 1116 (1998). "[A]n agency's factual and discretionary determinations are to be accorded considerable weight by the courts. . . . Cases that present pure questions of law, however, invoke a broader standard of review than is ordinarily involved in deciding whether, in light of the evidence, the agency has acted unreasonably, arbitrarily, illegally or in abuse of its discretion. . . . Furthermore, when a state agency's determination of a question of law has not previously been subject to judicial scrutiny . . . the agency is not entitled to a special deference. . . . [I]t is for the courts, and not administrative agencies, to expound and apply governing principles of law." (Citations omitted, internal quotations marks omitted.) ConnecticutLight and Power Company v. Texas-Ohio Power, Inc, 243 Conn. 635, 642-43,708 A.2d 202 (1998).

DISCUSSION

In its final decision, the FOIC concluded that neither the FDPPA nor §§ 14-10 and 14-50a(d) prohibits the tax assessor from disclosing the personal information contained in motor vehicle grand lists. The FOIC concluded that the express statutory restrictions against disclosure by the department of motor vehicles and by "a person, firm or corporation" to whom motor vehicle records have been disclosed did not apply to the tax assessor. Additionally, the FOIC concluded that General Statutes CT Page 5741-dy § 12-55 (a) requires motor vehicle grand lists be available for public inspection. The FOIC declined to find that Public Act 97-266, which amended § 14-10 to prohibit disclosure of personal information contained in motor vehicle records, implicitly repealed § 12-55 (a) in the absence of clear legislative intent to do so.

The essence of this appeal is a challenge to the FOIC's conclusions of law concerning application to the tax assessor of the FDPPA and §14-10, as amended by Public Act 97-266, and 14-50a (d) and the interplay between those statutes and § 12-55 (a). This appears to be a matter of first impression. As such, the standard of review is broadened and the special deference ordinarily given to administrative agencies gives way to an analysis of the governing principles of law.

The FDPPA "regulates the disclosure of personal information contained in the records of state motor vehicle departments." Reno v Condon,528 U.S. 141, 143, 120 S.Ct. 666, 145 L.Ed.2d 587 (2000). Likewise, § 14-10 as amended by Public Act 97-266, regulates the disclosure of personal information contained in the records of the department of motor vehicles. "Personal information" in both the federal and state statutes is defined as any information "that identifies an individual, including an individual's . . . name [and] address. . . ." General Statutes § 14-10 (a)(3).

Section 2721(a) of the FDPPA provides in relevant part: [e]xcept as provided in subsection (b), a State department of motor vehicles, and anyofficer, employee, or contractor, thereof, shall not knowingly disclose or otherwise make available to any person or entity personal information about any individual obtained by the department in connection with a motor vehicle record. (Emphasis added.)

Sections 14-10 (c) and (d) similarly limit and regulate disclosure of personal information in records of the department of motor vehicles. Section 14-10 (c)(2), as amended by Public Act 97-266, provides in pertinent part: "Before disclosing personal information . . . from motor vehicle records or allowing inspection of any such record containing personal information . . . the commissioner [of motor vehicles] shall ascertain whether the individual who is the subject of the request has elected to allow disclosure. . . . The commissioner may disclose such personal information or permit inspection of such record containing such information only if the individual who is the subject of the request has elected to allow disclosure."

Neither the FDPPA nor § 14-10 (d), as amended by Public Act 97-266 CT Page 5741-dz apply by their express terms to the office of the tax assessor or to the motor vehicle grand list books. They apply only to the commissioner of motor vehicles and motor vehicle records. See Kirschner v Freedom ofInformation Commission, Superior Court, judicial district of Hartford-New Britain at Hartford, Docket No. 567162 (January 15, 1998, McWeeny, J.), in which the court held that General Statutes (Rev, to 1996) § 14-10 did not apply to records in the custody of the department of public safety.

Moreover, § 2721(b)(1) of the FDPPA permits disclosure of personal information by a state department of motor vehicles and any officer, employee, or contractor, thereof "for use by any government agency incarrying out its functions." (Emphasis added.) Section 14-10 (f) similarly permits the commissioner of motor vehicles or any person contracting with the department to disclose personal information from a motor vehicle record to "any federal, state or local government agency incarrying out its functions or to any individual or entity acting onbehalf of any such agency." (Emphasis added.)

Section 14-10 (g) of the General Statutes provides: "Any person receiving personal information from a motor vehicle record pursuant to subsection (f) of this section shall be entitled to use such information for any of the purposes set forth in said subsection." Thus, a person in a government agency, or an individual or person in an entity acting on behalf of any such agency, may use motor vehicle personal information in carrying out its functions, in this case, in carrying out the functions of the Office of the Tax Assessor.

Section 14-50a(d), which enumerates fees that the commissioner of motor vehicles shall charge for requests for information under § 14-10, provides: "No person, firm or corporation furnished information by the commissioner as provided in this section shall distribute such information for any other purpose than that for which it was furnished." Assuming arguendo that this section applies to a government agency or a person in a government agency, there is no prohibition upon the distribution of information in furnished records in carrying out the functions of the agency as that is the very purpose for which the information was furnished.

Section 14-163 provides in pertinent part: "[T]he commissioner on or before the fist day of December, annually shall furnish to the tax assessors in each town a list containing the names and addresses of the owners of motor vehicles and snowmobiles residing in their respective towns as they appear be the record of the Department of Motor Vehicles CT Page 5741-ea with a description of such vehicles." Municipal tax assessors, in carrying out the function of their agency, are required to use the lists furnished to them by the commissioner of motor vehicles to create grand lists of property, including motor vehicles, for public inspection.

General Statutes § 12-55 (a) provides: "When the lists of any town have been so received or made by the assessor or board of assessors, they shall equalize the same, if necessary, and make any assessment omitted by mistake or required by law. . . . When such lists have been so completed, the assessor or board of assessors shall arrange such lists in alphabetical order and lodge the same, except as otherwise specially provided by law, in the town clerk's or assessor's office, on or before the thirty-first day of January, for public inspection. Such assessor or board of assessors shall make an abstract of such lists, . . . and, except as otherwise specially provided by law, shall lodge such abstract in the town clerk's office, on or before the throaty first day of January next after the date prescribed for the filing of such lists, for publicinspection. (Emphasis added). The purpose of § 12-55 (a) "is for the general benefit of each inhabitant of the town, that he may by inspection ascertain whether, in his opinion, injustice has been done him, and if so, appeal to the board of relief for its correction, and that failure to return such an abstract as and when required invalidated the assessment."Rocky Hill Incorporated District v. Hartford Racon Corp., 122 Conn. 392,403, 190 A. 264 (1937).

The tax assessor contended to the FOIC that she is the custodian of the records provided to her by the commissioner of motor vehicles and, as custodian, is prohibited from disclosing them. That contention is not supported by the facts or the law. As the hearing officer rightfully found, the assessor is not the legal custodian of the department of motor vehicle records, but rather is given such records annually to compile a motor vehicle grand list each year pursuant to § 12-55 (a).

The tax assessor also contends that the phrases "except as otherwise specially provided by law" in § 12-55 (a) and "except as otherwise provided by any federal law or state statute" in § 1-210 refer to the prohibitions against disclosure under the FDPPA and § 14-10 as amended. Since, as discussed above, neither the FDPPA nor § 14-10 expressly prohibits disclosure by the tax assessor, her contention must fail. To conclude otherwise would require finding an implicit repeal of § 12-55 (a) and Connecticut's historical system of making grand lists, including personal property grand lists, available to the public for correction and disputation. The hearing officer rightly rejected such an option and found that if the legislature had intended to restrict CT Page 5741-eb access to the name, address and ownership information provided to tax assessors by the department of motor vehicles pursuant to General Statutes § 14-163, it would have done so explicitly and specifically.

CONCLUSION

The FOIC has correctly concluded that neither the FDPPA nor §§ 14-10 and 14-50a (d) prohibits the tax assessor from disclosing information contained in records received from the department of motor vehicles or the motor vehicle grand lists compiled from such records. The FOIC correctly concluded that the tax assessor violated the provisions of § 1-210 (a) by failing to provide Brennan with access to the requested 1997 and 1998 motor vehicle grand list books.

Accordingly, the appeal of tax assessor is dismissed.

Lois Tanzer, Judge