1927 BTA LEXIS 3311 | B.T.A. | 1927
Lead Opinion
The only question in' controversy in this case is the basis to be used in determining the cost per pound of raw cotton entering into the inventories of the petitioner for the taxable years ended March 31, 1918, and March 31, 1920.
Since the revenue agent who made the investigation failed to find inventory records from which it was possible to identify specific purchases of the goods on hand at the various inventory dates, he applied that part of article 1582, Regulations 62, under subdivision (a) with respect to intermingled goods, which is quoted below:
Goods taken In the inventory which have been so intermingled that they can not be identified with specific invoices will be deemed to be either (a) the goods most recently purchased or produced, and the cost thereof will be the actual cost of the goods purchased or produced during the period in which the quantity of goods in the inventory has been acquired, or * * *.
The petitioner takes exception to the use of this method on the ground that it is inequitable, in its case, to apply a method which is based on a presumption that the goods on hand are those most recently purchased when the facts rebut any such presumption, and maintains that an average cost based on acquisitions of raw cotton throughout each year and cost of raw cotton on hand at the beginning of each year, will furnish an inventory valuation with which its income can be more nearly reflected than that used by the Commissioner.
Section 203, Revenue Act of 1918, provides:
That whenever in the opinion of the Commissioner the use of inventories is necessary in order clearly to determine the income of any taxpayer, inventories shall be taken by such taxpayer upon such basis as the Commissioner, with the approval of the Secretary, may prescribe as conforming as nearly as may be to the best accounting practice in the trade or business and as most clearly reflecting the income.
The basis of valuation most commonly used by business concerns and which is accepted by good accounting authorities is: (a) Cost, or (b) cost or market, whichever is lower. Whether this taxpayer used the first or second basis is not definitely established in this case and is not material since cost was always lower than market and, therefore, for the purpose of our determination we need only consider whether cost has been used in the raw cotton valuation by either of the bases contended for.
First, we are of the opinion that the basis used by the Commissioner is erroneous for the reason that the presumption on which it is based is clearly rebutted by the evidence presented. In other words, we do not conceive that there is' any conclusive presumption that the goods on hand at a particular inventory date are those most recently purchased, but that such a rule is applied only as a rule of convenience where competent evidence to the contrary is not shown. To adopt it in this case would be to disregard the fact that it was the petitioner’s practice to use the last goods purchased first; that its storage facilities were such that it was impracticable to follow any practice other than the withdrawal of the later purchases first and further that in 1917 it changed from the manufacture of a product which required the use of a low grade of cotton to the manufacture of a product which required the use of a greater percentage of high-grade cotton, and, therefore, the tendency was to use more of the high-grade cotton which was being purchased rather than the low-grade cotton, a supply of which was on hand when the change was made. Since this method is not shown to represent cost and since the presumption on which it is based has been rebutted, it must be disregarded in this case.
Secondly, does the method contended for by the petitioner in its revised inventories represent a cost valuation? It is what might be termed an average cost valuation in which the opening inventory and purchase of raw cotton during the year are considered to arrive at a weighted arithmetical average for a unit cost which is applied to the poundage on hand to determine the cost valuation. While this method in this case takes into consideration more factors than that employed by the Commissioner, we are not convinced that &ie petitioner’s inventory so determined would be on a cost basis. Again this would seem to be another rule of convenience the application of which must be disregarded when a more nearly correct basis is available. For such a method to represent cost, so many factors, such as
More merit would attach to the taxpayer’s method if we were dealing only with the fiscal year ended March 31,1918, on account of its change in its manufacturing process for that year, but even here we are faced with the difficulty that only the closing inventory has been adjusted, which is not only contrary to good accounting practice, but also contrary to the principle of consistency which we have laid down on numerous occasions. Appeal of Thomas Shoe Co., 1 B. T. A. 124; Appeal of George C. Peterson Co., 1 B. T. A. 690; Appeal of Buss Co., 2 B. T. A. 266, and other subsequent decisions.
Finally, we are of the opinion that it is unnecessary to resort to either of the above arbitrary bases when a basis which more nearly reflects cost is available. The petitioner showed that it keeps a perpetual inventory in the form of a cotton book, in which it lists each bale 'of cotton purchased with the number of the vendor and that of the petitioner, the actual weight, price per pound, and name of the vendor. When cotton is withdrawn for consumption, the bale used is checked off so that at the end of any period it would be possible to determine not only the number of pounds on hand, but also its actual cost. It would not be an average cost in any sense, but instead a true cost based on actual purchases of cotton not consumed, even if the cotton on hand had been purchased several years prior to the date on which the valuation is made.
The following testimony by petitioner’s 'bookkeeper which was given in answer to questions by petitioner’s counsel, shows the method which was followed in keeping this cotton book and determining the inventory therefrom:
Q. Mr. Gardiner, when cotton was purchased, what entries did you make on your mill hooks?
A. On my mill books I made the entries from whom I buy the cotton, the total amount of pounds, the dollars and cents. That goes on the journal. Then I have a cotton book that I take and put each and every bale separate, and put on the number. It may start at 695 and run up to 745, run up fifty numbers. It has their number on it and my number, and then I put the actual weight of the cotton in the cotton hook and the price, and where it is bought from.
Q. When you withdraw that cotton from the warehouse to be used, what entry do you then make on your cotton book?
A. I take it out on my cotton book as being used, with a check mark; I put on the pounds and the tag and also the price, and put them all together. In a month’s run, using maybe 275 bales, I have fifty bales of one price, five of another, a half dozen of another and so on. I sort them all out and get the different prices on the different piles and take an adding machine and run them*1186 up and multiply them by the prices paid for them and charge it out to cotton, consumed.'
Q. At the close of the year, when you made your inventory, you said that the cotton was stacked in the warehouse where you could not readily get to it. Did you check that against your cotton book as to the actual bales on hand?
A. I checked up the actual hales on my ledger.
Q. I mean the numbers of the bales.
A. No, I didn’t.
Q. How did you make up your inventory?
A. Whenever it was so I could not get at it to count the cotton and get the tags, I took the pounds on the left-hand side, the pounds and the dollars and cents it cost, and on the right-hand side the pounds and dollars and cents that had been consumed, and I took the difference and made an average price.
Q. That was the way you took it?
A. When I couldn’t count it.
Q. When you could count it?
A. When we co.uld count it, we did it exactly as we charged it out — run over and put the price on it and the pounds.
Q. Was that book kept during the fiscal years of 1918, 1919 and 1920?
A. Tes, sir.
The cost so. determined, barring inaccuracies, would not be an average price, as inaccurately referred to by the witness, but would be an actual cost. The physical count, to which he referred, is understood to be the physical inventory which was taken only at March 81, 1920, in so far as the years on appeal are concerned.
The petitioner offers objection to this method on the ground that its cotton book contains inaccuracies in that tags are lost off the bales and, therefore, it is not possible to identify such specific bales used, and that tags are not always returned by the employees when the cotton is withdrawn and, therefore, no entry can be made in the cotton book. Again, we- fail to see where the method advocated by the petitioner would serve to correct either of these errors, as in both methods the number of pounds would be excessive by the same amount. Errors of both types would be corrected when a physical inventory is taken, but we do not have a physical inventory, except at the close of 1920, and, therefore, we must depend on the most reliable information available which seems to be the perpetual inventories maintained. These inventories are undoubtedly faulty, but they at least represent an attempt to arrive at a cost valuation, and, the percentage of- error is small when we consider that from April 1,1917, to March 31,1920 — the latter date being the only time within the three years when a check was made of the cotton book with the physical inventory — a difference of approximately 100 bales was found when a physical inventory was taken and in that period approximately 6,000 bales were consumed, or a percentage of error of only 1.67 per cent. The following testimony by petitioner’s bookkeeper on cross examination by respondent’s counsel further indicates the accuracy of petitioner’s cotton book:
*1187 Q. The only time where yon do not take the actual tag and the actual price is where the tag may be ripped off?
A. Where the tag is ripped off and we cannot get to them.
Q. Do you find any such discrepancy between the actual inventory and the book inventory as 48,000 pounds in any one year now ?
A. Not in any one year. There may be over a period of years. We find a discrepancy every year between what we ought to have and what we have in the records.
Q. There is no such discrepancy in any one year now, is there?
A. No, not in any one year. What you have reference to might run over a couple of years. I don’t know.
Mr. Littleton. When you can’t find the tags, can you tell by the position of the bale when it was probably purchased?
The Witness. No, sir. We have no record of it. We just take what we have left and make up our stock accounts.
Mr. Littleton. You keep a record as you purchase cotton?
The Witness. Oh, yes.
Mr. Littleton. Then when you check the bales that have tags on them, you can check that against the bales that have no tags?
The Witness. When we get bales that are short, we are short just that much. That will go in the year’s production.
By Mr. Allen.
Q. That doesn’t happen to many bales now, does it?
A. Not to very many bales lately. But we have it to happen to a few bales every year.
We, therefore, are of the opinion that the petitioner’s raw cotton inventories, for the years on appeal, should be valued by the use of the perpetual inventories which it maintains. Correction should, of course, be made on account of the difference in poundage found by the revenue agent and on account of the arbitrary reduction in value at March 31, 1918. Similarly, adjustment should be made to the physical inventory at March 31, 1920, where a difference of approximately 48,500 pounds is shown. We are of the opinion that a reasonably accurate method of adjusting this difference would be to consider that to this extent cotton was not properly recorded when withdrawn over the three-year period from April 1, 1917, to March 31, 1920, and reduce the closing inventories of each of the years on the basis of the poundage consumed in each year, pricing the cotton entering therein on the basis of the average cost for the respective grades during each of those years.
This method would seem to be substantially in conformity with the alternative method suggested in article 1582, Regulations 62, which was improperly disregarded by the revenue agent and which réads as follows:
* * * Or (b) where the taxpayer maintains book inventories in accordance with a sound accounting system in which the respective inventory accounts are charged with the actual cost of the goods purchased or produced and credited with the value of goods used, transferred, or sold, calculated upon the basis of the actual cost of the goods acquired during the taxable year*1188 (including the inventory at the beginning of the year) the net value as shown by such inventory accounts will be deemed to be the cost of the goods on hand.
As to the method which the petitioner used in determining the cost of cotton consumed, we have the following testimony from the petitioner’s bookkeeper:
Q. In arriving at the cost of cotton consumed, would you take it by the actual cotton or the average cost?
A. Take it by the actual price in pounds.
Q. Would that represent the actual cotton that went in, or your estimate of it?
A. The actual cotton that went in. We have the cotton tag, and we take the number on it and the weight, and when the card comes back I put the weight on it and the price.
In this manner, the petitioner has a fairly accurate record of the cost of cotton which enters into consumption, barring the inaccuracies which we referred to under the raw cotton inventory. The petitioner showed further that the manufacture of cotton is a continuous process in which the cotton is placed in process and continues until the finished goods are obtained. We would not have the situation of goods in process on hand at an inventory date which had been placed in process several months or years prior thereto, but it would only be recently placed in process. We are, therefore, of the opinion that a reasonably accurate method of valuing the raw cotton which entered into such goods would be on the basis of the cost of raw cotton most recently placed in consumption prior to the respective inventory dates, sufficient to equal the poundage in such inventory.
With respect to finished goods, we find that the total poundage on hand at each inventory date is very small as compared with the total production or total sales, representing in one instance less than one per cent of the total sales in pounds for the preceding twelve months. This would indicate that yarn is being produced as it is sold and that there is not on hand an appreciable accumulation which had been produced from cotton put in process long before the various inventory dates. We are, therefore, of the opinion that the same method should be followed in valuing raw cotton entering into finished goods as goods in process, viz., use the cost of raw cotton most recently placed in process prior to the various inventory dates sufficient to equal the total poundage in the finished goods inventory.
A redetermination should, therefore, be made in accordance with the foregoing, taking into consideration the adjustments with respect to waste, depreciation of tenements, and the various items entering into manufacturing costs on which both parties are agreed.
Judgment will be entered on SO days’ notice, wider Buie 60.
