The plaintiffs brought suit for a refund of federal income taxes, had a jury trial that resulted in a verdict for the government, and appeal, complaining about the jury instructions and the exclusion of much of their evidence.
The plaintiffs, husband and wife, own three retail stores in Hammond, Indiana. The stores operate under the name “Nick’s Liquor” but sell cigarettes,' beer, wine, soft drinks, potato chips, and other snack food as well as hard liquor. Most sales are cash sales; the stores do not accept credit cards. Nick Kikalos, the husband, does the bookkeeping. He testified that at, the close of business each day he determines the total receipts of each store from the cash-register tape — -the “Z” tape, as it is called — records the total in a log. book, then destroys the tape. The total receipts shown in the log book are the amount that Kikalos reports to his accountant for use in preparing the plaintiffs’ tax return. Kika-los’s stubborn refusal to retain the Z tapes has engendered a protracted struggle with the Internal Revenue Service. See
Kikalos v. Commissioner,
The plaintiffs acknowledge that the Z tapes are the best evidence of the stores’ receipts. The tapes record the actual transactions with the customers, and, because they are marked sequentially by the cash register, underreporting of sales is often revealed just by gaps in the numbering. Kikalos’s log book is a human copy that could deliberately or accidentally underreport the totals on the Z tapes. Taxpayers are required to maintain such “permanent books of account or records, including inventories, as are sufficient to establish the amount of gross income, deductions, credits, or other matters required to be shown by such person in any return of such tax or information.” 26 C.F.R. § 1.6001-l(a). The records must “include the taxpayer’s regular books of account
and such other records and data as may be necessary to support the entries on his books of account and on his return....”
§ 1.446-l(a)(4) (emphasis added). Given the simple alternative of retaining the Z tapes and the inherently greater reliability of the tapes, the plaintiffs’ records do not comply with the requirement that we have italicized. E.g.,
Merritt v. Commissioner,
Employing the “percentage markup” method of estimation, commonly used in cases involving retailers,
Cebollero v. Commissioner,
The plaintiffs, while not doubting that the percentage markup method is one of the methods legitimately used'to estimate taxable income indirectly, wanted to be allowed to present their own expert testimony. Their expert would have testified that the application to the plaintiffs’ business of two other common methods of estimating taxable income indirectly — the bank-deposits method, whereby receipts are estimated from the bank deposits made by the taxpayer,
Estate of Kanter v. Commissioner,
The district judge excluded the expert testimony not on grounds of unreliability, however, but on the ground that the government’s choice of the method of indirect estimation to use in a particular case is conclusive,
These instructions were incorrect (as well as confusing — what would a term like “without any rational basis” mean to the average juror? Cf.
Gehring v. Case Corp.,
The district judge was misled by statements in refund cases that the method of indirect estimation, chosen by the government is not to be rejected just because it enables only a rough estimate, when it is the taxpayer, by having, whether willfully or not, destroyed the best evidence of his taxable income, that has forced the government to rely on a rough estimate. E.g.,
Mendelson v. Commissioner, supra,
Analogous are cases in which the defendant’s conduct has made it difficult for the plaintiff to determine his damages. In an antitrust case, for example, if the defendant destroyed the plaintiffs business in its infancy, before it had a track record from which expected profits could be inferred with confidence, the jury is instructed that a rough estimate will satisfy the plaintiffs burden of productipn.
J. Truett Payne Co. v. Chrysler Motors Corp.,
The analogy is not perfect. Because the government’s tax assessment carries a presumption of correctness,
Helvering v. Taylor,
However, the district judge excluded from evidence both the testimony of the plaintiffs’ expert and the log books, and if those rulings stand the plaintiffs cannot prevail at a trial and the judge’s error regarding the plaintiffs’ burden was harmless. The judge excluded both bodies of evidence as irrelevant, as indeed they would have been had the judge been correct that the government’s chosen method of indirect estimation cannot be challenged. He can still, on remand, exclude them from evidence if they are inadmissible under the federal rules of evidence; they merely are not inadmissible as a matter of tax law. It might seem that they fall within the hearsay exception for business records and therefore are clearly admissible. Fed.R.Evid. 803(6). They are indeed business records in the literal sense; but when the record keeper, rather than being a clerical or professional employee, is a principal with a strong motive to falsify the records, the district judge may deem them so unreliable as to be unworthy of consideration by the jury; in the language of the rule, they are to be excluded if “the method or circumstances of preparation indicate lack of trustworthiness.” See
Wheeler v. Sims,
Concerning the admissibility of the plaintiffs’ expert testimony, the judge will have to make the usual
Daubert
determination, Fed.R.Evid. 702;
Kumho Tire Co. v. Carmichael,
Reversed AND RemaNDed.
