The taxpayer, a former corporate officer, brought this action for a refund of employee withholding taxes owed by the corporation and assessed against him individually. The government counterclaimed for collection of the outstanding taxes. The district court entered judgment in favor of the government. Except in one respect, we reverse.
I. Background
There are two closely associated corporations in this case. Western Oil & Mineral Co. (Western) was an energy exploration and development company headquartered in Snowmass, Colorado, and was owned and operated by Bruce Miller, its president, and Gerald Sawall, its chief financial officer. Prior to September of 1981, Western owned a drilling operation in Eastland, Tex *487 as. During the third quarter of 1981, however, Western incorporated its Eastland drilling operation as a wholly-owned subsidiary, called Great Western Natural Resources, Inc. (Great Western). Western continued to exercise substantial control over Great Western, although it did not undertake to manage the day-to-day drilling activities. Western retained virtually complete financial control over Great Western, handling the accounting, payroll, and taxes for the subsidiary out of the Colorado office. Neither Western nor Great Western paid to the United States the income taxes withheld for the employees in Eastland for the third quarter of 1981 or the fourth quarter of 1981. The Internal Revenue Service has assessed against Great Western $29,738.42 for the third quarter taxes and $31,210.30 for the fourth quarter taxes, totaling $60,948.72 (excluding penalties and interest). Both corporations are now defunct, and both Miller and Sawall are apparently beyond the reach of the Internal Revenue Service.
The plaintiff, Mike Gustin, was hired as a consultant in September of 1981 to report on the Eastland, Texas drilling operations. In October 1981, Gustin was made the president of Great Western. Gustin’s authority as president of Great Western included the following: day-to-day management of the drilling operations; the authority to fire employees, but only limited authority to hire them; the authority to negotiate contracts and pay creditors for supplies and services necessary to maintain the company’s oil rigs; the authority to sign checks for under $2,500.00 on Great Western’s bank account at the Eastland National Bank, and to sign checks for more than $2,500.00 with Sawall’s express approval; and the authority to sign and distribute payroll checks to Great Western’s employees. Gustin had no ownership interest in the company. He had no control or access to the company’s books and financial records, and he had no responsibility for calculating or paying the company’s taxes.
In mid-November of 1981, Great Western received a notice from the Internal Revenue Service that its third quarter employee withholding taxes were delinquent. Gustin immediately telephoned Sawall in Colorado; and Sawall told him not to worry about it, that all the taxes were handled out of the Colorado office and to mail the notice to Sawall in Colorado. Two weeks later, Great Western received a second notice for the overdue taxes. Gustin again called Sa-wall, who told him that the taxes were none of his business and that the taxes would be taken care of. Gustin then called the local Internal Revenue Service office and was informed that he might be held liable for the delinquent taxes. The next week Gustin met with an Internal Revenue Service agent in Abilene, Texas to discuss his personal liability. Gustin then telephoned Sawall again, who assured him that the taxes had been paid. Not satisfied, Gustin arranged for Miller and Sawall to meet with Internal Revenue Service agents at the offices of Great Western in early December. Gustin was not allowed to attend this meeting, but he was informed afterward that the parties had reached an agreement and that the taxes would be paid immediately. After the meeting, Great Western received no further delinquency notices from the Internal Revenue Service. In late January, 1982, Gustin resigned from Great Western. Before he left, however, Gustin signed a number of papers for the corporation, including two blank form 941 tax returns.
On August 22,1983, Gustin was assessed a timely 100 percent penalty for all the payroll taxes due for both the third and fourth quarters of 1981. Gustin then paid to the United States an amount equal to the withholding taxes owed for one employee for each quarter. Gustin paid the United States by two separate checks. Gustin filed two separate form 843 claims for refunds. Gustin then entered negotiations with an Internal Revenue Service field agent regarding the taxes for both quarters. The Internal Revenue Service denied Gustin’s refund claim apparently for both quarters, but ceased collection activities pending the filing of this law suit. Gustin then sued in district court for a refund, and the United States counterclaimed to recover the balance of the assessments levied *488 against Gustin. After the case was filed, the government’s attorneys noticed that both of the refund forms filed by Gustin had the same dates on them, the dates for the fourth quarter of 1981; and the government moved to dismiss. After the trial, the district court dismissed Gustin’s refund action for the third quarter of 1981 on the basis of subject matter jurisdiction. The district court found against Gustin on the merits on his refund claim for the fourth quarter of 1981, and entered judgment for the government on the government’s counterclaims for both quarters.
II. Third Quarter Taxes
A. Jurisdiction of Taxpayer’s Claim For Refund
Subject matter jurisdiction of the taxpayer’s refund claims is based on 28 U.S.C. § 1346(a)(1), which provides that district courts shall have original jurisdiction of any civil action against the United States for the recovery of any Internal Revenue tax alleged to have been erroneously or illegally assessed or collected. That jurisdiction is explicitly limited, however, by 26 U.S.C. § 7422(a), which prohibits any suit or proceeding in any court for a refund of taxes prior to the filing of a claim for a refund with the Internal Revenue Service. Failure to file a claim for a refund deprives the court of subject matter jurisdiction.
Zernial v. United States,
An informal written claim is sufficient if it puts the Commissioner of Internal Revenue on notice that the taxpayer believes an erroneous tax has been assessed and desires a refund for certain years.
Missouri Pacific R.R. Co.,
Nevertheless, there are no hard and fast rules for evaluating the sufficiency of an informal claim, and each case must be decided on its own particular set of facts “with a view towards determining whether under those facts the Commissioner knew,
*489
or should have known, that a claim was being made.”
Newton,
In this case, the taxpayer owed taxes for two quarters of 1981; he submitted two separate refund forms for those taxes; he paid amounts sufficient to challenge the assessments for both quarters; Internal Revenue Service agents had actual knowledge that a refund for both quarters was being sought; and the Internal Revenue Service apparently denied the refund for both quarters and agreed to abate enforcement on both quarters pending the taxpayer’s suit for a refund for both quarters. Nevertheless, the government introduced the testimony of an Internal Revenue Service agent who had reviewed the administrative file in this case and concluded that it was not ascertainable from the file that a refund was being sought for the third quarter taxes. While it is tempting to assume that there must have been something in the administrative file to indicate an administrative construction of the taxpayer’s refund claim as applying to his third quarter taxes, nothing from the administrative file was made a part of the record in this case, and the taxpayer did not introduce any testimony that would rebut the government’s claim. We must therefore hold that Gustin did not file a valid informal claim for his third quarter taxes. The district court had no jurisdiction to consider Gustin’s claim for a refund for the third quarter.
B. The Government’s Counterclaim
That holding does not end the matter, however, because the government counterclaimed for the balance of the unpaid third quarter taxes. This counterclaim raised precisely the same issues as the claim for refund, and the district court in fact entered judgment for the government on the counterclaim, although the district court erroneously failed to consider the taxpayer’s defenses to the government’s counterclaim. The counterclaim for unpaid taxes was not derivative of the refund claim but was based on an independent jurisdictional ground.
See
26 U.S.C. § 7402(a); 28 U.S.C. § 1340. Even if the district court had no subject matter jurisdiction over the original complaint, it could and must resolve the issues raised by the complaint when those issues are presented by a counterclaim resting on an independent jurisdictional basis.
See Duncan v. First Nat’l Bank of Cartersville,
The Ninth Circuit has held in a case in which the taxpayer did not pay the requisite minimum amount of assessed taxes before suing for a refund that the district court must dismiss the taxpayer’s refund suit and must also dismiss the government’s counterclaim.
Boynton v. United States,
III. Fourth Quarter Taxes
The district court did reach the question of fourth quarter liability on the merits. Employers are required to withhold income tax from employees’ payroll checks. 26 U.S.C. § 3402. The withheld funds are then held in trust by the employer for the United States. 26 U.S.C. § 7501(a). If the trust funds are not paid over to the United States, 26 U.S.C. § 6672(a) imposes a 100 percent penalty for the withheld taxes on any responsible person who willfully failed to pay over the taxes.
See Wood v. United States,
A. Responsible Person
Whether an individual is responsible under § 6672 for collecting, accounting for, or paying over employee withholding taxes is a question of duty, status, and authority.
Wood,
Gustin contends that he was not a responsible person under the meaning of the statute for the fourth quarter of 1981. The district court found that Gustin was a responsible person based on the following facts: Gustin held the title of president of the corporation and had authority over the day-to-day management of the corporation; Gustin had the authority to issue corporate checks under the amount of $2,500.00 without any approval, and had the authority to borrow money on behalf of the corporation; Gustin signed the employee tax returns for the third and fourth quarters of 1981; Gus-tin signed the payroll checks from which the taxes were withheld; and Gustin paid other creditors with funds due to the United States. Gustin argues that he was not a responsible person because he had no responsibility within the corporation for the calculation or payment of taxes, but that is irrelevant because Gustin had the actual authority to pay the delinquent taxes. Gustin also argues that he did not have the actual authority to pay the entire tax bill because his check writing authority was limited to relatively small amounts. Gustin never showed, however, that he had requested and was denied authority to pay the taxes, and the government demonstrated that he had been given authority to write checks for over the amount of $2,500.00 to other creditors. Furthermore, Gustin had a duty not to dissipate the trust, and it is undisputed that he used his check writing authority to pay other creditors during the time that money was due to the United States. The Internal Revenue Service would certainly not have objected to payment of the tax deficiency by several small checks. We hold, therefore, that the district court’s finding that Gustin was a responsible person during the fourth quarter of 1981 is not clearly erroneous.
B. Willfulness
In order to be liable for the 100 percent penalty under § 6672, the failure to pay over taxes must have been willful.. Willfulness under the statute requires a voluntary, conscious, and intentional act, but not a bad motive or evil intent.
Wood,
As evidence of Gustin’s willfulness, the district court found that Gustin had control over the disbursement of Great Western’s funds during the fourth quarter, that he was authorized to sign checks from Great Western’s checking accounts, that he did in fact pay employees and other creditors by check, and that there were sufficient funds in Great Western’s checking account in December of 1981 to have paid the entire tax deficiency. These facts tend to establish that Gustin was a responsible person under the statute for the fourth quarter of 1981, but they do not bear on the issue of willful *493 ness. Gustin did sign the tax returns for both the third and fourth quarters of 1981, but it was undisputed that the forms were blank at the time he signed them and were not filled out by him, and that the forms were filed with the Internal Revenue Service after Gustin left the company. Gus-tin’s signature was also on the payroll checks for which the withholding taxes were due, but it was undisputed that Gus-tin did not calculate or fill out those checks. Furthermore, the payroll checks introduced into evidence state that taxes had been withheld; there was no information received by Gustin on the checks or in the course of signing and distributing them that should have put him on notice that the fourth quarter payroll taxes would not be paid over to the government. Although Gustin never received any information that the fourth quarter withholding taxes were not being kept in trust for the government, he was specifically notified that the third quarter taxes were delinquent. Given that the company had not been delinquent on their taxes in prior quarters, that Gustin made every reasonable effort to see that the third quarter taxes were paid, that he was repeatedly promised by the owners of the corporation that the taxes would be paid and that he had no reason to believe that the meeting between Internal Revenue Service agents and the owners of the corporation had not resolved the third quarter delinquency, we hold that Gustin cannot be charged with knowledge of the fourth quarter delinquency by reason of his actual knowledge of the third quarter delinquency, nor can Gustin’s actions regarding the fourth quarter taxes be characterized as reckless. We therefore hold that the district court’s finding that Gustin willfully failed to pay the fourth quarter taxes was clearly erroneous, and we reverse the district court’s judgment of liability for the fourth quarter tax deficiency.
IV. The Remand
We must remand the case on the question of Gustin’s liability for the third quarter taxes for further factual findings by the district court. Obviously, the factors which make Gustin a responsible person for the fourth quarter do not make him a responsible person for the third quarter, because he did not assume the title or responsibilities of president of Great Western until October of 1981. The Supreme Court has held that § 6672 does not make a person assuming control of a company a guarantor of its past tax liabilities.
Slodov,
That part of the district court’s judgment is affirmed which dismissed Gustin’s claim for refund of taxes paid for the third quarter of 1981; otherwise the judgment is reversed. Gustin is entitled to judgment on his claim for refund, and against the counterclaim, for the fourth quarter taxes. On remand the district court must decide the government’s counterclaim for third quarter taxes which will depend upon findings of facts raised by Gustin’s defenses, i.e. whether he was a responsible person for Great Western during the third quarter who willfully failed to pay the taxes.
AFFIRMED in part, REVERSED in part. Cause REMANDED for disposition consistent with this opinion.
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